ESBD_File_336295_RFP 2023-064 Proposal Package.pdf

City of Waco, Texas

Request for Proposal RFP No. 2023-064

Various Concrete Clearwells, Basins, Compartments and Chambers Rehabilitation

Issue Date: September 12, 2023 Closing Date & Time: October 10, 2023 at 2:00 p.m.

Opening Date & Time: October 10, 2023, at 2:05 p.m.

RFP Opening Location: Purchasing Services Office, 1415 N. 4th Street, Waco, Texas

For Information Contact: Daryle Bullard, Purchasing Services, 254-750-6616

Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 www.waco-texas.com

Pre-Submittal Meeting Location: Mt. Carmel Water Treatment Plant:

5701 Lake Shore Drive, Waco, Texas 76708.

Thursday, September 21, 2023 at 10:00 AM. Attendance is Mandatory

Zoom Meeting Information See Page 3

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BONFIRE ELECTRONIC BIDDING

The City of Waco is transitioning to Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions. These requests will be managed through the new City’s Data base system, Bonfire.

We ask vendors to register with Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

• Register with the City of Waco.

• Receive notifications for bids and services requests from the City.

• Stay updated on changes, addendums, open solicitations.

• Submit bids and proposals electronically.

• Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact Bonfire with registration or customer support issues.

Website links to assist you: https://waco-texas.bonfirehub.com/login

MINORITY, WOMEN-OWENED BUSINESS ENTERPRISE (MWBE)

The City of Waco is committed to providing fair and equal opportunities for all vendors, especially those who face disadvantages in bidding and providing services to the City. The City collects and reports data on the MWBE status of vendors to the federal government as part of this effort. Vendors are asked to fill out theMWBE form and submit it with their offer when they respond to a bid or proposal solicitation.

The MWBE status helps the City ensure that small and disadvantaged businesses are included in the competitive solicitation process. However, the MWBE status does not determine the award of a contract.

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BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITONAL

INFORMATION:

PRE BID/ PROPOSAL

BID/ PROPOSAL OPENING

ZOOM ACCESS INSTRUCTIONS & ADDITIONAL INFORMATION

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TABLE OF CONTENTS

Register Interest form I. Schedule for Solicitation for Competitive Sealed Proposal II. Contact with City of Waco III. Definitions IV. Requested Services V. Request for Proposals – Submission and Award Procedures Appendices

A. Scope of Services / Pricing Forms

(1) Minimum Qualification Requirements

(2) Proposal Requirements

(3) Fee Proposal Form

(4) Fee Proposal Descriptions

(5) Bid Bond Form

B. Contract Requirements

(1) City of Waco General Terms and Conditions

(2) General Conditions for Construction Work

(3) Insurance & Indemnification Requirements

(4) Wage Rates

(5) Sales Tax Information

(6) Worker’s Compensation

(7) HB1295 Information Sheet

(8) Israel Form information

(9) Protest Procedure

(10) Sample Contract Form

(11) Sample Payment and Performance Bond Requirements

(12) Attachment A: City of Waco’s Standard Consultant Agreement

(Proposed Contract Scope to be finalized with department upon award)

(13) W-9 Form

C. Forms to Complete and Return

(1) Submission of Bid/Proposal and Acknowledgment of Addenda

(2) Business Identification Form

(3) Application for Local Preference Consideration 271.905b

(4) Application for Local Preference Consideration 271.9051b

(5) Conflict of Interest Questionnaire (CIQ form)

(6) Disclosure of Relationships with City Council/Officers (City Charter)

(7) HB 89 (Israel Form)

(8) HB 89 (Firearms Form)

(9) HB 89 (Energy Form)

(10) Minority/Women Owned Business

(11) Litigation Disclosure

(12) Certification Regarding Debarment

(13) Non-collusion Affidavit

(14) Resident Certification

(15) Texas Public Information Act

(16) Drug Free Workplace

D. Specifications

(1) City of Waco Specifications

(2) C.I.M. Specifications

(3) Mt. Carmel Clearwell Tanks #2, #3, #4 Inspection Reports (Mar-2023)

(4) Mt. Carmel Clearwell Tank #1 Photos Pre-Rehabiliatation

(5) Mt. Carmel Sedimentation Basins Photos Pre-Rehabilitation

(6) Mt. Carmel Plans

(7) Riverside Clearwell Inspection Report (3-MAR-2020)

(8) Riverside Plans

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City of Waco, Texas RFP No. 2023-064

For: Tank, Clearwell, Sedimentation Basin and Other Chambers Rehabilitation

REGISTER INTEREST

You have received a copy of the above described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: daryleb@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone: _________________________________________ Fax:_________________________________

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at:

http://www.waco-texas.com/purchasing-rules.asp.

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 www.waco-texas.com

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I. Schedule for Solicitation Competitive Sealed Proposal The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

Issuance of the RFP Pre-submittal Meeting

Deadline for questions in 5:00 p.m.

Proposals due by 2:00 p.m.

Opening of Proposals at 2:05 p.m.

Evaluation of submission Interviews or presentations may be conducted Establish final ranking of proposals

Tentatively, the final selection decision will be made and submitters will be notified of award by October 31, 2023. This schedule is subject to change by the City.

II. Contact with City of Waco The contact person for this solicitation process is: Daryle Bullard, Purchasing Agent who can be reached at:

Email: daryleb@wacotx.gov Telephone: (254) 750-6616 Fax: (254) 750-8062 Questions concerning the solicitation can be submitted through the City of Waco’s Bonfire portal at https://waco-texas.bonfirehub.com/login (preferred) or by email to the contact person listed above.

City of Waco Purchasing Services Attn: Daryle Bullard, Purchasing Agent 1415 N. 4th Street Waco, Texas 76707 NOTE: US Mail does not deliver to street address

Contact with someone other than the Purchasing Agent listed above, or his/her designated representative, at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s Bonfire portal at https://waco-texas.bonfirehub.com/login or the City of Waco Website at http://www.waco-texas.com/bids.asp. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

A complete copy of this RFP, including contract forms, plans, specifications, any bond forms, and any other contract documents related to this project, may be obtained on a CD at no charge by General Contractors and Subcontractors by contacting the Purchasing Agent identified above.

September 12, 2023 September 21, 2023

September 28, 2023 October 10, 2023 October 10, 2023

October 10, 2023 thru October 31, 2023

October 31, 2023

Mandaory On-Site

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III. Definitions The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

(1) “City” means and refers to the City of Waco, Texas.

(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(3) “GST” is an abbreviation for ground storage tank.

(4) “MG” is an abbreviation for million gallon(s)

(5) “Proposal” or “Submission” or “Submittal” refers to a response submitted to an RFP.

(6) “Project Review Committee” means a committee established by the City to review and score the submitted Proposals. The Committee may be composed of City of Waco staff, City Councilmembers, or their designees, or other individuals selected to serve on the committee by the City.

(7) “RFP” means and refers to this Request for Proposals.

(8) “Relevant employee” refers to ANY vendor employee(s) or subcontractor that enters the proposed work area or performs work in the designated work area

(9) “Selected submission” means and refers to the submission sent to the City of Waco by the Selected Firm.

(10) “Selected Firm” means the firm who is selected by the City and to whom the City

Council/City Manager awards a contract for the services or commodities requested in this solicitation.

(11) “Solicitation” means an RFP issued by the City of Waco seeking products or services described in the document.

(12) “Submitter” or “Vendor” or “Proposer” or “Contractor” means a firm that submits a response to a solicitation.

(13) “Contract documents” includes the RFP and all of the Appendices attached to the RFP.

(14) “Day” means a calendar day unless otherwise specifically defined.

(15) “WTP” is an abbreviation for water treatment plant.

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IV. REQUESTED SERVICES

A. Professional Services Requested. The City of Waco is seeking professionals qualified in concrete water tank leak repair.

(1) The City of Waco has issued this solicitation for an experienced professional firm interested in providing tank sealing and rehabilitation services.

(2) A detailed scope of services can be found in Appendix A.

(3) A digital version of this document can be obtained from the City of Waco’s

Bonfire portal at https://waco-texas.bonfirehub.com/login or the City of Waco Website at http://www.waco-texas.com/bids.asp.

(4) Work would be completed as needed with proper notice to the Contractor with bid pricing set on an annual, fiscal year basis. Work identified each year will be within the City’s budgetary constraints with the option at the City’s discretion to continue work annually via renewal for up to four (4) years, for a total of five

(5) years. The bid prices may increase a maximum of 3% for each renewal year, starting with the first renewal on October 1, 2024. The Contractor must submit in writing the requested renewal price increase with an explanation of why the pricing is increasing. The first fiscal year starts October 1, 2023 and ends September 30, 2024.

(5) Background The City of Waco Utilities Department owns and operates several concrete water basin structures clearwells, compartments and chambers and recent inspections have noted problems within some of these structures.

Known potential sites include:

• Mount Carmel Clearwell’s #2, #3 and #4 – 2 MG each

• Mount Carmel Sedimentation Basins (4 basins) – 2.5 MG each

• Riverside WTP Clearwell (1 compartment) – 1 MG

• Riverside Sedimentation Basins #1, #2 - 1.13 MG Each

• Riverside Sedimentation Basins #3, #4 - 1.53 MG each

The list of known potential sites is not an all-inclusive list of structures in need of repair.

Additional concrete structures may be added within the maximum five-year contract period (with four one year renewals exercised) depending on the City’s needs. The location, sequencing and quantity of structures needing repair will change each fiscal year and will be also be determined based on the City’s needs. The bid item quantities reflect estimates and actual quantities will need to be adjusted and finalized during construction. The final bid quantities will vary depending on the size and condition of the structure needing repair.

Each structure will need to be assessed for leak repairs. Leaks due to shrinkage cracks, failing expansion joint materials, or cracking due to other issues will need to be repaired. Structural inspection and repair to columns may be needed. Identification of settling or voids under the structure may also be needed. Removal of existing lining material, abandoned pipe, ladders, and other materials may also be required.

A contract for one fiscal year will be awarded, with the first fiscal year running from October 1, 2023 to September 30, 2024. Up to four additional contracts for each subsequent fiscal ear will be awarded at the request of the City. The maximum budget allowed for each discal year contract is $2 million. Each structure to be repaired will be added as a separate task order under each fiscal year contract as needed up to the $2 million maximum.

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(6) Tank inspection reports, record drawings, and specifications can be found in Appendix D.

B. Terms, Conditions, and Requirements In addition to the specifications for the Project, the attached Appendices include the City’s Contract Requirements.

C. Duration of Service The City of Waco seeks to issue tank repair work, on an annual, renewable basis for a total period of five (5) years. Work is expected to be scheduled based on water demand and when the specific structure to be repaired can be removed from service. This work will typically be scheduled between the months of October and April. Issued work shall be completed within the budget year the work is assigned, unless agreed to in writing by the City of Waco. Work under this Contract shall not be performed on Saturdays, Sundays, or City holidays unless specifically approved by the City. If a Contractor wants to perform work on Saturdays, Sundays, or City holidays, the Contractor shall seek approval by making a written request to the City. The Contractor shall be responsible for all City staff and third-party time, costs, expenses and overtime for work performed on Saturdays, Sundays, or City holidays, unless excused in writing by the City prior to the work.

It is the intent of the City of Waco to rehabilitate Mt. Carmel Clearwell #2, #3, and #4 during the low demand period from October 1, 2023 to April 1, 2024. The Contractor must have availability to perform this work during the estimated time frame. The City may alter these plans and change the quantities and location of rehabilitation at any time depending on the City’s needs.

D. Reservations by City: The City of Waco reserves the right to reject any and all submittals. This issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse proposers for any costs incurred during the preparation or submittal of responses to this solicitation.

(1) Furthermore, the City expressly reserves the right to:

(a) Waive any defect, irregularity, or informality in any submittal or procedure;

(b) Extend the solicitation closing time and date;

(c) Reissue this solicitation in a different form or context;

(d) Procure any item by other allowable means;

(e) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation; and/or

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(f) Extend any contract when most advantageous to the City, as set forth in this solicitation.

(g) Retain all proposals submitted and use any ideas in a proposal regardless of whether or not that proposal is selected.

V. REQUEST FOR PROPOSALS – SUBMISSION AND AWARD PROCEDURES

A. Requirements

(1) Qualified proposers should submit one (1) original and three (2) copies of their qualifications and proposal on 8 ½ by 11 paper plus one (1) electronic file or PDF version on a flash drive. Proposals should be kept to the minimum necessary length to explain the proposer’s attributes and pricing. Typed responses are preferred in Times New Roman, Arial or Calibri font. Responses must be clear and may be subject to disqualification if illegible. Each copy of the proposal should be complete and include the following minimum requirements:

(a) A brief company history.

(b) Completed and signed copies of forms included in Appendix A & C.

(c) A short narrative of the proposer’s approach to the project and a statement of understanding targeting the specific nature of this project.

(d) Information on the proposer’s current workload and ability to complete rehabilitation projects for this fiscal years and the next five years.

(e) The City reserves the right to request that a proposer provide references during the evaluation process.

(f) Certificate showing current insurance coverage.

(2) Pricing/Cost Information

(a) All pricing and cost information is to be submitted less Federal Excise and State of Texas Sales Taxes. A tax exemption certificate will be executed upon request. The City’s federal tax identification number is 1-74- 6002468-4.

(b) Security – Bid Bond.

1. Each submission must be accompanied by a certified check of the submitter, or a bid bond executed by the submitter as principal and having as surety thereon a surety company approved by the City in the amount of 5% of the submission. The Surety’s Power of Attorney must accompany the bid bond. The bid bond and surety’s Power of Attorney must both carry the same date which is no earlier than three (3) days prior to the scheduled bid opening date.

2. Checks will be returned to all except the three lowest bidders within three days after the opening of bids. The remaining checks

RFB 2023-064 Page 10 will be returned promptly after the City and the selected bidder have executed the contract.

3. If no award has been made within ninety (90) days after the date of the opening of bids, a bidder may demand that the security submitted be returned so long as said bidder has not been notified of the acceptance of his or her bid.

4. If the selected bidder refuses or fails to execute and deliver the contract and bonds (payment and/or performance) required within 10 days after receiving notice of the acceptance of his or her bid, the bid security shall forfeit to the City as liquidated damages for such failure or refusal.

5. A Bid Bond form can be found in the Appendix A.

B. Completeness of Submission

(1) Proposers are responsible for examining and being familiar with all specifications, drawings, standard provisions, instructions, and terms and conditions of the solicitation and their responses.

(2) The proposer must attach all required forms with each submission copy. Forms must be signed by a representative of the proposer authorized to bind the proposer contractually. The proposer must include a statement identifying any exceptions to this RFP or declare that there are no exceptions taken to the RFP.

C. Response Date and Location Responses to this solicitation must be received at the office of Purchasing Department by 2:00 p.m. (Central Time) on October 10, 2023.

Interested parties may submit their proposals Via Delivery Services or Personal Delivery to:

City of Waco Purchasing Services Attn: Daryle Bullard, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

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All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

“RFP 2023-064,

Various Concrete Clearwells, Basins, Compartments and Chambers Rehabilitation”

Opening: 2:05 p.m. (Central Time) on October 10, 2023.

Proposers accept all risk of late delivery submissions regardless of instance or fault. A proposal received after the submission deadline will not be considered and will be returned unopened to the submitter.

The City will NOT accept a proposal submitted by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

D. Modification to or Withdrawal of Submission Submissions cannot be altered or amended after the submission deadline passes.

Submissions may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

(1) Submit a written notice of the modification WITHOUT revealing the pricing/cost or terms information. The modification should provide the addition, subtraction, or other modifications so that the final pricing/costs or terms will not be revealed to the City until the sealed proposal is opened.

(2) The written modification may be submitted by electronic transmission (fax or email or personal delivery to Purchasing Agent identified earlier in this document. The written modification must be received by the City prior to the closing time.

(3) If the modification is submitted through an electronic transmission (fax or email), the City must receive an original of the modification document signed by the proposer and submitted to a delivery company (UPS, FedEx, etc.) prior to the proposal closing time. If the original of the modification was not submitted to a delivery company prior to the closing time or is not received within three (3) days after the closing time of the proposal, consideration will not be given to the modifications provided in the electronic transmission.

A submission may also be withdrawn by providing the notice in person by a representative of the proposer who can provide proof of his or her authority to act for the proposer. The representative will be required to execute a receipt reflecting the submission is being withdrawn. If a submission is withdrawn before the submission deadline stated herein, the proposer may submit a new sealed proposal provided the new proposal is received prior to the closing date and time deadline stated on page 1.

This provision does not change the common law right of a submitter to withdraw a submission due to a material mistake in the submission.

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E. Submission Validity Period A submission responding to this RFP signifies the vendor’s agreement that the submission, and the content thereof, are valid for ninety (90) days following the submission deadline unless otherwise agreed to in writing by all parties. The submission may become part of the contract that is negotiated between the City and the successful proposer.

F. Cost to Develop Submission Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the proposer and shall not be reimbursed in any manner by the City.

G. Evaluation Procedures The proposals will be initially reviewed and evaluated by a Project Review Committee.

Each proposal should be as complete and accurate as possible. The City reserves the right to request additional information or clarifications, oral discussions, or presentations in support of the proposal.

H. Vendor Presentation The evaluation by the Project Review Committee will be presented to the City Manager or Executive staff, who will determine whether proposers may be invited to make a formal presentation of their proposal and/or sit for a panel interview. There is no obligation for the City to host interviews in order to make the final selection

I. Evaluation Criteria The following criteria will be used to evaluate the submittals (scoring points available):

Scoring Criteria Scoring Points

Available The purchase price; 20 The reputation of the proposer and of the proposer’s goods or services; 20 The proposer’s goods or services meet specifications; 20 The extent to which the goods or services meet the municipality's schedule;

The proposer's past relationship with the municipality; 20

TOTAL AVAILABLE POINTS 100

J. Final Selection Based on all information reviewed and presentations/interviews (if conducted), the City Manager or Executive staff shall establish the final ranking of the proposals.

(1) During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from proposers.

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K. Contract Award and Execution The final contract must be awarded and approved by the Waco City Council if the amount of the contract will exceed $50,000.00. If the contract is for less than that amount, depending on the amount, the contract may be executed by the City Manager, an Assistant City Manager, department head or director.

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APPENDIX A

Scope of Services / Pricing

Forms

(1) Minimum Qualification Requirements

(2) Proposal Requirements

(3) Fee Proposal Form

(4) Fee Proposal Descriptions

(5) Bid Bond Form

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(1) MINMIMUM QUALIFICATION REQUIREMENTS:

The selected vendor shall have the following minimum qualifications. Vendors not meeting these minimum qualifications will be considered non-responsive and will not be considered.

1) Selected firm shall be licensed with the Texas Board of Professional Engineers & Land Surveyors and shall specialize in concrete tank construction, rehabilitation, and/or repair

2) Selected firm shall employ one or more engineers licensed in the State of Texas to perform concrete tank inspections AND make design recommendations on concrete tank leak sources, concrete condition assessment, concrete tank wall repairs, concrete tank floor repairs, concrete tank expansion joint replacement and/or rehabilitation, and other concrete tank repair inspection and design duties as may be required to repair a leaking concrete water tank.

3) Selected firm shall maintain an OSHA compliant safety plan that includes a detailed confined space plan.

4) Selected firm and relevant employees shall have a working knowledge of ALL AWWA standards for concrete water tanks/structures.

5) Selected firm and relevant employees shall have a working knowledge of ALL AWWA and TCEQ disinfection standards.

6) Selected firm and relevant employees shall have a working knowledge of NSF 60/61 standards.

(2) PROPOSAL REQUIREMENTS

Statement of Qualifications The City is interested in obtaining a professional services company to assist city staff with performing tank inspections and tank repairs. Provide a concise Statement of Qualifications (SOQ) describing your firm’s experience on concrete water tank sealing projects and the expertise of your staff to complete the components included in the scope of work.

Method of Inspection, Cleaning and Rehabilitation Provide a detailed outline of methods, equipment and manpower necessary to evaluate and repair the Mt. Carmel Clearwells #2, #3, and #4 as provided within this RFP. Provide a detailed description of leak repair methodologies typically used for concrete water tanks of this type.

Schedule of Work Provide a schedule of proposed dates for the inspection and repair of the Mt. Carmel Clearwells #2, #3, and #4. It is the intent of the City of Waco to rehabilitate these Clearwells during the low demand period from October 1, 2023 to April 1, 2024. Also provide an estimated time frame for inspection and repair of the Mt. Carmel Sedimentation Basins at a later date. The City may alter these plans and change the quantities and location of rehabilitation at any time depending on the City’s needs.

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Also, the Contractor shall provide a general schedule of contractor availability in a typical year, especially during the October to April low demand months. How much notice does the Contractor typically need to start a rehabilitation project if the City has identified a new structure in need of rehabilitation. In an emergency situation, typically how long does it take the Contractor to mobilize crews on-site for a rehabilitation of a tank or other structure?

Warranty All work, labor and material, shall be warranted for twenty-four (24) months from date of acceptance.

Fee Proposal Provide a detailed fee proposal to repair a typical sedimentation basin, clearwell, storage tanks, or various other concrete basins or chambers. The attached bid proposal is based on the minimum quantities needed to rehabilitate one Clearwell. The attached bid proposal is also for the Contractor to mobilize and demobilize on-site one time. If multiple structures are in need of rehabilitation at the same site with only one mobilization, then the general conditions bid items will only be used once, but the basin repair bid items will be multiplied by how many separate basins, clearwells or chambers are being rehabilitated. It is understood that actual field quantities will differ from the provided bid proposal as well as record drawings. The quantities will not be finalized for each structure until verified during construction. If necessary, provide any further detailed fee breakdown reflecting additional services, including:

a) Hourly charge-out rate table for all anticipated personnel classifications not included in the provided proposal item.

b) Specialized equipment rates, travel and related expenses and other indirect costs.

The City of Waco will provide the following services at no charge:

Tank draining General tank floor cleaning (for access, inspection, and safety purposes, not for material application) A water source, typically via a 2” fire hose

The Contractor shall provide the following MINIMUM pricing breakdown for the rehabilitation of the various structures per the bid proposal and fee proposal details as outlined in the contract documents. Contractor to perform 12 month on-site inspection for warranty verification

Bonds/Insurance

Contractor acknowledges and agrees that the official TOTAL AMOUNT OF BID PROPOSAL is determined by multiplying a unit bid prices by the respective estimated quantities shown in this bid proposal and then totaling the extended amounts. Extended amounts SHOULD NOT be rounded up or down. All dollar amounts should be either written legibly or typed. Any mistakes should be rewritten and initialed by the applicant.

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Early Payment Terms:

a) Bidder may offer an early payment discount by filling in the blanks in section b below. City may accept an early payment discount, but in doing so, City does not waive any of its rights under Texas Government Code Section 2251 (Prompt Payment Act).

b) Payment is generally due thirty (30) DAYS after acceptance of order and/or receipt of an original invoice by the City, but a _________________ percent early payment discount is offered for full payment made within _____________ (______) DAYS after acceptance of order and receipt of an original invoice.

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VARIOUS CONCRETE CLEARWELLS, BASINS, COMPARTMENTS

AND CHAMBERS REHABILITATION

Item No. Description Est.

Qty.

Unit Meas.

Oct. 1, 2023 - Sept. 30, 2024 Unit Price ($)

Total Item Amount

1.00 MOBILIZATION AND DEMOBILIZATION 1 LS

1.01 SAFETY PLAN 1 LS

1.02 CRACK/JOINT/LEAK INSPECTION & INVENTORY 1 EA

1.03 LEAK REPAIR RECOMMENDATIONS REPORT 1 EA

1.04 BONDS & INSURANCE 1 LS

1.05 CONFINED SPACE ENTRY PLAN 1 LS

1.06 CONFINED SPACE ENTRY PLAN IMPLEMENTATION 1 LS

GENERAL CONDITIONS SUBTOTAL:

2.00 WALL SHRINKAGE CRACK REPAIR (UP TO 1/8") 600 LF

2.01 FLOOR SHRINKAGE CRACK REPAIR (UP TO 1/8") 600 LF

2.02 WALL CRACK REPAIR (1/8" TO 3/4") 600 LF

2.03 FLOOR CRACK REPAIR (1/8" TO 3/4") 600 LF

2.04

FLOOR CONSTRUCTION JOINT REPAIR (BACKER ROD AND SURFACE

SEAL) 100 LF

2.05

VERTICAL CONSTRUCTION JOINT REPAIR (BACKER ROD AND SURFACE

SEAL) 100 LF

2.06

VERTICAL EXPANSION JOINT REPAIR (REMOVE EXPANSION

MATERIAL, BACKER ROD AND SURFACE SEAL) (100 LF PER

COMPARTMENT) 150 LF

2.07

FLOOR EXPANSION JOINT REPAIR (REMOVE EXPANSION MATERIAL,

BACKER ROD AND SURFACE SEAL) (645 LF PER COMPARTMENT) 700 LF

GENERAL CONDITIONS (QUANTITIES FOR EACH SEPARATE ON-SITE

MOBILIZATION OF CONTRACTOR)

SEDIMENTATION BASIN, OZONE CHAMBER, GROUND STORAGE TANK, ELEVATED STORAGE TANK,

OTHER CHAMBER & BASIN OR CLEARWELL IMPROVEMENTS (QUANTITIES FOR ONE CHAMBER,

COMPARTMENT OR BASIN)

All Pages of the Bid Proposal Should Be Returned

RFB 2023-064 Page 19

Item No. Description Est.

Qty.

Unit Meas.

Oct. 1, 2023 - Sept. 30, 2024 Unit Price ($)

Total Item Amount

2.08

COLUMN PENETRATION SEAL (ADD SEALANT TO EXISTING COLUMN

FLOOR PENETRATION) (40 COLUMNS PER COMPARTMENT) 40 EA

2.09

INTERIOR WALL CLEANING BY HIGHER PRESSURE WATER BLASTING

(9,260 SF PER COMPARTMENT) 9,260 FT2

2.10

INTERIOR FLOOR CLEANING BY HIGHER PRESSURE WATER BLASTING

(16,850 SF PER COMPARTMENT) 16,850 FT2

2.11

INTERIOR COLUMN CLEANING BY HIGH PRESSURE WATER BLASTING

(40 COLUMNS PER COMPARTMENT) 40 EA

2.12

DISINFECTION OF RESERVOIR UPON COMPLETION OF WORK PRIOR

TO RE-FILLING TANK 1 EA

2.13

INTERIOR CONCRETE REPAIR OF SURFACE SPALLS FOR DEPTH 1" OR

LESS 350 FT2

2.14

INTERIOR CONCRETE REPAIR OF SURFACE SPALLS FOR DEPTHS

GREATER THAN 1" 100 FT2

2.15 INTERIOR FLOOR COATING/LINER & PRIMER REMOVAL & DISPOSAL 16,850 FT2

2.16 INTERIOR WALL COATING/LINER & PRIMER REMOVAL & DISPOSAL 9,260 FT2

2.17 INTERIOR CONCRETE COLUMN TOP REPAIR 10 EA

2.18

INTERIOR DEMOLITION OF ABANDONED PIPE OR SENSOR SLEEVES &

PATCH HOLES AS NEEDED 2 EA

2.19

INTERIOR DEMOLITION OF COMPLETE SET OF LADDER RUNGS &

REPAIR CONCRETE AS NEEDED 1 EA

2.20 3D SCAN AND VOID SURVEY AND INSPECTION 1 EA

2.21 INSTALL NEW ROOF HATCH PER TCEQ REQUIREMENTS 1 EA

2.22

REMOVE VORTEX PLATE, CONCRETE AND METAL STRUCTURE

AROUND INLET/OUTLET PIPING 1 EA

2.23

PLUG UP TO 12" DRAIN LINE WITH GROUT/CONCRETE FOR UP TO 30

FEET OF LENGTH 1 EA

REHABILITATION SUBTOTAL:

TOTAL AMOUNT OF BASE BID (SUM OF GENERAL CONDITIONS

SUBTOTAL AND REHABILITATION SUBTOTAL):

RFB 2023-064 Page 20

Item No. Description Est.

Qty.

Unit Meas.

Oct. 1, 2023 - Sept. 30, 2024 Unit Price ($)

Total Item Amount

FIRM NAME:

BY (SIGNED):

TITLE:

ADDRESS:

Contractor acknowledges and agrees that the official TOTAL AMOUNT OF BID is determined by multiplying the unit bid prices by the respective estimated quantities shown in this bid proposal and then totaling all of the extended amounts.

Extended amounts SHOULD NOT be rounded up or down. All dollar amounts should be written legibly or typed.

I WILL USE THE FOLLOWING SUBCONTRACTORS FOR THIS WORK:

SUBCONTRACTOR TYPE OF WORK

RFB 2023-064 Page 21

(4) Fee Proposal Details (Page 1 of 2)

GENERAL CONDITIONS

1.00 MOBILIZATION – (Outlined in City of Waco Standard Specifications for Construction, Section 6.4) If the Contractor is already mobilized for repair work at a site, for example Mt.

Carmel WTP, and an additional repair structure is added to the contract at the same site, the Contractor may not request additional mobilization fees for the new repair structure, as long as there is not a delay between projects long enough that the Contractor must demobilize and return at a later date.

1.01 SAFETY PLAN – Provide an OSHA Compliant plan for entering and making repairs in the structure under rehabilitation.

1.02 CRACK/JOINT/LEAK INSPECTION & INVENTORY – Provide a physical inspection and inventory on crack/joint/leak quantities, and lengths within the structure under rehabilitation.

1.03 LEAK REPAIR RECOMMENDATIONS REPORT – Prepare and submit a report with detailed tank rehabilitation recommendations to include type(s) of sealant, and application plan.

1.04 BONDS AND INSURANCE – (Outlined in City of Waco Standard Specifications for Construction, GP Section 2.5, GP Section 8.4, and GP Section 8.5)

1.05 CONFINED SPACE ENTRY PLAN – Provide an OSHA Compliant plan for entering and making repairs in the structure under rehabilitation.

1.06 CONFINED SPACE ENTRY PLAN IMPLEMENTATION – Implement the procedures outlined in the confined space entry plan.

LEAK REPAIR SERVICES

2.00/2.01 WALL/FLOOR SHRINKAGE CRACK REPAIR (LESS THAN 1/8”) – Identify, mark, clean, and prepare the required area for rehabilitation. Apply a sealant to the crack that is compliant with NSF61, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations.

2.02/2.03 WALL/FLOOR CRACK REPAIR (1/8” TO 3/4") – Identify, mark, clean, and prepare the required area for rehabilitation. Install a backer rod (if needed) and sealant to the crack that is compliant with NSF61, and confirm with project engineer that the repair is applied in accordance with the manufacturer’s recommendations.

RFB 2023-064 Page 22

2.04/2.05 VERTICAL/FLOOR CONSTRUCTION JOINT REPAIR (BACKER ROD

AND SURFACE SEAL) – Identify, mark, clean, and prepare the required area for rehabilitation, which includes removing the previously used sealant material from the joint.

Install a new backer rod and sealant to the joint that is compliant with NSF61, and confirm with project engineer that the repair is applied in accordance with the manufacturer’s recommendations.

2.06/2.07 VERTICAL/FLOOR EXPANSION JOINT REPAIR (REMOVE EXPANSION

MATERIAL, BACKER ROD AND SURFACE SEAL) – Identify, mark, clean, and prepare the required area for rehabilitation. This includes removing the previously used sealant and enough expansion material to properly install a new backer rod into the expansion joint. Install new expansion material (as needed), backer rod, and sealant to the joint. All materials and sealants must be compliant with NSF61. Confirm with project engineer that the repair is applied in accordance with the manufacturer’s recommendations. Expansion Joint locations and details, if available, are provided in the attached construction plans.

2.08 COLUMN PENETRATION SEAL (ADD SEALANT TO EXISTING COLUMN

FLOOR PENETRATION) – Prepare and apply a sealant that is compliant with NSF61 at the base of the support columns passing through the concrete floor.

2.09/2.10/2.11 INTERIOR WALL/FLOOR/COLUMN CLEANING BY HIGH PRESSURE

WATER BLASTING – Use high pressure water to thoroughly clean the interior surfaces free of any loose material and debris without damaging the structural integrity of the tank.

2.12 DISINFECTION OF RESERVOIR UPON COMPLETION OF WORK PRIOR TO

RE-FILLING TANK – Provide disinfection of the reservoir in accordance with AWWA C652 (Method 2 or 3) upon completion of the work and prior to re-filling the tank.

2.13/2.14 INTERIOR CONCRETE REPAIR OF SURFACE SPALLS - Identify, mark, clean, and prepare the required area for rehabilitation. Repair concrete surface spalls in compliance with NSF61, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations.

2.15/2.16 INTERIOR FLOOR/WALL COATING/LINER & PRIMER REMOVAL &

DISPOSAL – If necessary, identify, mark, clean, and prepare the required area for rehabilitation. Completely remove existing liner and primer material in compliance with NSF61 and with no adverse impact to the structure of the tank, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations.

2.17 INTERIOR CONCRETE COLUMN STRUCTURAL & TOP REPAIR- If necessary, identify, mark, clean, and prepare the required area for rehabilitation. After structural inspection and recommendation by Contractor, repair concrete surface and fill voids in compliance with NSF61, with no adverse impact to the structure of the tank, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations.

RFB 2023-064 Page 23

2.18/2.19 INTERIOR DEMOLITION OF PIPE, SENSOR SLEEVES, LADDER RUNGS,

ECT.- If necessary, identify, mark, clean, and prepare the required area for removal. Contractor to remove abandoned items and repair the concrete surface and fill voids in compliance with NSF61, with no adverse impact to the structure of the tank, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations.

2.20 3D SCAN & VOID SURVEY AND INSPECTION- If necessary, contractor to identify voids under structure and provide 3D scan of structure for further structural inspection and recommendation by Contractor, in compliance with NSF61, with no adverse impact to the structure of the tank, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations.

2.21 INSTALL NEW ROOF HATCH PER TCEQ REQUIREMENTS- If necessary, contractor to cut into existing roof structure and install new aluminum roof hatch with gaskets, concrete curb, rebar and flashing as necessary in compliance with TCEQ requirements, with no adverse impact to the structure of the tank, confirmed with project engineer, and applied in accordance with the manufacturer’s recommendations. Contractor to submit structural hatch plans to the City for review by a licensed professional engineer.

2.22 REMOVE VORTEX PLATE, CONCRETE AND METAL STRUCTURE AROUND

INLET/OUTLET PIPING- If necessary, contractor to remove vortex plate and concrete around inlet/outlet piping into the structure. Repair concrete as necessary to maintain a leak-free structure.

2.23 PLUG UP TO 12” DRAIN LINE WITH GROUT/CONCRETE FOR UP TO 30 FEET

OF LENGTH- If necessary, contractor to fill drain line with grout or concrete to abandon drain line. Make concrete flush with existing tank and repair as needed to maintain a leak-free structure.

RFB 2023-064 Page 24

BID BOND

THE STATE OF TEXAS §

COUNTY OF §

KNOW ALL MEN BY THESE PRESENTS, THAT

, (hereinafter called the Principal), as Principal, and , (hereinafter called the Surety), as Surety, are bound unto the City of Waco, Texas, a home rule municipal corporation of McLennan County, Texas (hereinafter called Obligee) in the amount DOLLARS

($ ), which is five percent (5%) of the bid, for the payment whereof said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a Bid to enter into a certain written

Contract with Obligee for {enter description of contract below} which is scheduled to be opened on ______________________________, 20_____.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS

SUCH, that if the said Principal shall faithfully, enter into such written Contract, then this obligation shall be void; otherwise to remain in full force and effect.

IT IS EXPRESSLY UNDERSTOOD AND AGREED that if said Principal should withdraw its Bid any time after such Bid is opened and before official rejection of such Bid or, if successful in securing the award thereof, said Principal should fail to enter into the Contract and furnish, if required, satisfactory Performance Bond and Payment

Bond, the Obligee, in either of such events, shall be entitled and is hereby given the right to collect the full amount of this Bid Bond as liquidated damages.

The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Obligee may accept such Bid, and said Surety does hereby waive notice of any such extension.

RFB 2023-064 Page 25

Bid Bond – Page 2

PROVIDED, further that if any legal action be filed upon this Bond, venue shall lie in McLennan County, Texas.

IN WITNESS WHEREOF, the said Principal and Surety do sign and seal this instrument this __________ day of _________________________, 20_______.

ATTEST/WITNESS:

Secretary (if corporation) / Witness Name of Principal - Contractor

(if corporation Corporate Seal) BY:

signature

Title:

Address:

ATTEST:

Surety Secretary Name of Surety

(Surety Seal)

BY:

Attorney-in-Fact signature

Witness to Surety Address:

For Attorney in Fact

Address:

RFB 2023-064 Page 26

APPENDIX B

Contract Requirements

(1) City of Waco General Terms and Conditions

(2) General Conditions for Construction Work

(3) Insurance & Indemnification Requirements

(4) Wage Rates

(5) Sales Tax Information

(6) Worker’s Compensation

(7) HB1295 Information Sheet

(8) Protest Procedure

(9) Sample Contract Form

(10) Sample Payment and Performance Bond Requirements

(11) City of Waco’s Standard Consultant Agreement, Attachment A, Proposed

Contract Scope To Be Finalized with Department Upon Award

(12) W-9 Form

Attachment A contains a copy of the City of Waco’s Standard Consultant Agreement, which includes the City’s standard terms and conditions and insurance requirements applicable to the performance of this work.

All proposing firms must be composed of professionals experienced with project management, design, and construction of concrete tank repair.

At a minimum, firms must employ qualified individuals who are licensed and/or otherwise qualified in the following disciplines:

• Licensed Professional Engineer, registered with the State of Texas

• Licensed Engineering Firm, registered with the State of Texas

• Construction Administration with experience in concrete water tank rehabilitation (crack repair, joint repair, joint sealant, interior coating, and concrete spalling repair)

• Construction Inspection

• Construction cost estimating/value engineering

• Tank design, specification, and evaluation services of concrete water storage tanks

• Project Management with experience in concrete water tank rehabilitation

(crack repair, joint repair, joint sealant, interior coating, and concrete spalling repair)

• Site Supervisor with experience in concrete water tank rehabilitation (crack repair, joint repair, joint sealant, interior coating, and concrete spalling repair)

RFB 2023-064 Page 27

APPENDIX B.(1)

General Waco Terms and Conditions

(a) Applicable Law and Venue. This solicitation and any resulting contract will be governed and construed according to the laws of the State of Texas. The terms and conditions of the contract awarded pursuant to the solicitation are fully performable in McLennan County, Texas and venue for any dispute regarding contract shall be in McLennan County, Texas.

(b) Arbitration / Mediation. The City of Waco will not agree to binding or mandatory arbitration or mediation.

( c) Conflict of Interest. Vendor agrees to comply with the conflict of interest provisions of the Waco City Charter, Waco Code of Ordinances, and/or state law.

Vendor agrees to maintain current, updated disclosure of information on file with the Purchasing Services Division throughout the term of the contract.

(d) Gratuities. The City may, by written notice to the Vendor, cancel this contract without liability to the City, if it is determined by the City that gratuities have been offered to any officer or employee of the City with a view toward securing a contract, securing favorable treatment with respect to the awarding, amending, or the making of any determinations in respect to the performance of such a contract. In the event this contract is canceled by City as set forth in this paragraph, the City shall be entitled to recover from Vendor all additional costs incurred by City as a result of the cancellation.

(e) Unfunded Liability. City's obligation is payable only and solely from funds available for the purpose of this purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered but unpaid for goods will be returned to Vendor by City. The City will not incur a debt or obligation to pay selected bidder any amounts the City does not have the current funds available to pay, unless the contract includes a provision for the City to appropriate funding for the debt or obligation.

(f) Advance Payments. The City will not make advance payments to a selected firm or any third party pursuant to this solicitation or resulting contract.

(g) Gift of Public Property. The City will not agree to any terms or conditions that cause the City to lend its credit or grant public money or anything of value to the selected firm.

(h) Procurement Laws. The City will not agree to any terms or conditions that cause the City to violate any federal, Texas, or local procurement laws, including its own charter.

(i) Limitation of Liability. The City of Waco will not agree to an artificial limitation of liability ( e.g. liability limited to contract price or liability capped at an amount actually paid in previous 3 months, etc.) or an artificial statute of limitations (e.g. any lawsuit must be commenced within one year of the event).

G) Waiver. No claim or right arising out of a breach of the contract resulting from this solicitation can be discharged in whole or in part by a waiver or renunciation of the

General Waco Terms and Conditions (11/01/2017) Page 1

RFB 2023-064 Page 28 claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.

(k) Right To Assurance. Whenever one party to this contract in good faith has reason to question the other party's intent to perform, that party may request that the other party give…