ESBD_File_335877_Submission Instructions - 23-269.pdf

Submission Instructions for Suppliers

RFP# 23-269 – VENT HOOD CLEANING SERVICES FOR RISD CHILD NUTRITION

DEPARTMENT.

Please follow these instructions to submit via our Public Portal.

If you have not already done so, YOU WILL NEED TO REGISTER IN BONFIRE before you can respond to any bid/proposal opportunities. A short video is available on Bonfire that demonstrates the registration process for review. See the video at:

https://support.gobonfire.com/hc/en-us/articles/360011135513-Vendor-Registration- ProcessVideo

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

RFP # 23-269-

Vent Hood Cleaning Services (BT-

13KW)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

References Form

File Type: PDF (.pdf) Multiple Required

Texas Certifications and Affidavits

File Type: PDF (.pdf) 1 Required

Federal Certifications and Affidavits Document (see Supporting Documentation)

File Type: PDF (.pdf) 1 Required

Name Type # Files Requirement Instructions

Additional Information (See Section 6 of Bid Specifications) (Detailed PDF or PDF's)

File Type: PDF (.pdf) Multiple Required

Untitled Questionnaire

(Q-39CO)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

W9 File Type: PDF (.pdf) 1 Required

Proposal (see Section 5 of Bid Specifications)

File Type: PDF (.pdf) 1 Required

Certificate of Interested Parties

File Type: PDF (.pdf) 1 Required

Deviations Compliance Form

File Type: PDF (.pdf) 1 Required

Insurance Certificate

File Type: PDF (.pdf) 1 Required

Financial Stability Evidence (ex:

(.pdf) Multiple Required

Name Type # Files Requirement Instructions financial statement)

Company declares a Conflict of Interest

Data Type:

Yes/No N/A Required

Conflict of Interest form including declared COI (If there is no COI, do not upload anything)

File Type: PDF (.pdf) 1 Optional

If you are a HUB vendor -provide HUB Certification

File Type: PDF (.pdf) 1 Optional

Sample Vendor Contract

(.pdf) 1 Optional

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.

Requested Questionnaires:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-

The Questionnaire Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/105252.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

The BidTable Response Templates can be obtained at https://risd.bonfirehub.com/opportunities/105252.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://risd.bonfirehub.com/opportunities/105252

The Vendor Discussion period for this opportunity starts Sep 11, 2023 2:00 PM CDT. The Vendor Discussion period for this opportunity ends Sep 22, 2023 3:00 AM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 29, 2023 3:00 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

All bids/proposals must be SUCCESSFULLY submitted before the due date and time regardless of your organization's ability to submit bids online. It is the supplier's sole responsibility to ensure that bid/proposal documents successfully arrive before the due date and time. The District's online bidding application utilizes the Internet and the World Wide Web, which is comprised of systems that are completely out of the District's control. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!

Important Notes:

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

https://risd.bonfirehub.com/opportunities/105252

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Richardson Independent School District uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us