ESBD_File_335570_Addendum 2 olmito BID 230902 10-03-23.pdf

CAMERON COUNTY PURCHASING

1100 East Monroe St, Brownsville, Texas 78520

(956) 544-0871 Fax: (956) 550-7219

AADDDDEENNDDUUMM ## 22 -- PPAAGGEE 11 ooff 55

DDAATTEE OOUUTT:: 1100//0033//2233

BBIIDD TTIITTLLEE:: OOLLMMIITTOO SSIIDDEEWWAALLKK IIMMPPRROOVVEEMMEENNTTSS PPRROOJJEECCTT

BID NUMBER # 230902

CSJ: 0921-06-326

FEDERAL PROJECT No: STP 2024 (409) TP

DDEEAADDLLIINNEE:: OOCCTTOOBBEERR 1188,, 22002233 AATT 33::0000PP..MM..

((IINN OORRDDEERR TTOO AAVVOOIIDD DDIISSQQUUAALLIIFFIICCAATTIIOONN –– AALLLL AADDDDEENNDDUUMMSS MMUUSSTT BBEE SSIIGGNNEEDD AANNDD RREETTUURRNNEEDD BBYY DDEEAADDLLIINNEE AANNDD IINNCCLLUUDDEEDD

IINN TTHHEE SSEEAALLEEDD BBIIDD PPAACCKKAAGGEE SSUUBBMMIITTTTEEDD))

1. Request for clarifications submitted by general contractors that attended pre-bid meeting on September 27, 2023 at 11:00 a.m. at San Benito Annex Building.

Please see page 2 for request for clarifications and answers from Cameron County Department of Transportation.

2. Pre-bid meeting Minutes from September 27, 2023 Pre Bid Meeting

Please see page 3 to 5 for Pre-bid meeting minutes.

Note:

This addendum is issued for the purpose of answering request for clarifications submitted by participants. This addendum shall become part of the BID and all RESPONDERS/PARTICIPANTS shall be bound by its content. All aspects of the scope of work/services not covered herein shall remain the same.

Company Name__________________________________ Phone # ____________

Vendor Signature_________________________________ Date _______________

Must include and return with Bid package

1390 West Expressway 83 (956) 247-3500 San Benito, TX 78586 www.cameroncounty.us

Questions & Answers Olmito Sidewalk Improvements Project

Bid No. 230902

CSJ: 0921-06-326

Federal Project No.: STP 2024(409)TP

1. Question: Is there an estimated cost range?

Answer: $314,563.05

2. Question: On the engineering plans it seems to show that the sidewalk is to be placed by the fence but it cannot go there because of the easement. We suggest it to be about 4 feet from the street, it would be a better location for it.

Answer: Field adjustments can be made if necessary. Change in alignments will not be made at this time.

3. Question: On Typical Sections Sheet #9 on Tomas Cortes Jr. Street Proposed Section the width of the new proposed sidewalk shows 6 feet instead of 5 feet, it is not a big section.

Can you please clarify that?

Answer: The sidewalk shall be 6 feet wide for areas adjacent to a curb. Please refer to TxDOT Roadway Design Manual Chapter 3 Section 7.3.3.2.1 under Curbed Roadways.

4. Question: Does the contractor have to be prequalified with TxDOT?

Answer: Bidders must be TxDOT pre-qualified. Bidders will also need to submit a confidential questionnaire to TxDOT 14 days before the bid opening.

UPDATED SEPTEMBER 29, 2023

Frequently check for Q&A updates and addendums.

Refer to Pre-Bid meeting minutes for further questions and answers.

1390 West Expressway 83 (956) 247-3500 San Benito, TX 78586 www.cameroncounty.us

Pre-Bid Meeting Olmito Sidewalk Improvements Project

Bid No. 230902

CSJ: 0921-06-326

Federal Project No.: STP 2024(409)TP September 27, 2023 - 11:00 a.m.

1390 W. Expressway 83, San Benito, Tx 78586

I. Introductions (Sign-In Sheet) Benjamin Worsham, County Engineer/Director of Transportation Carlos Sanchez, County Road Engineer Adonica De Los Santos, Engineering Assistant Christine Reyes, Assistant to County Engineer Roberto C. Luna, Interim Purchasing Agent Dalia Loera, Purchasing Department Sam Olguin, Engineering Assistant Mark Rosas, TxDOT Rolando R. Escomilla III, TxDOT Izack Camarillo, TxDOT Jaime Martinez, Rhyner Construction Ismael Herrera, A+I Custom MFG Joe Doniaz, AV Garza Enterprises LLC Pedro Pliego, Ziwa Corporation Clint Hood, Spaw Glass Luis Cardenas, Signs and More Jesse De Leon, Liongate Builders

II. Project Information A. Project Summary: Construction of ramps, 5-foot sidewalks, and pavement markings.

B. Project Limits: From Lakeside Blvd. along the south side of Tomas Cortez Jr. St. to Parker

Avenue then along the west side of Parker Avenue to FM 1732.

C. Project Length: Approx. 0.48 miles.

D. Estimate of Probable Construction Cost: $314,563.05 E. Contract Timeline: 80 Working Days (4 months) F. Contractor bids shall include all labor, materials, and incidentals to complete the project.

G. The project is federal and state funded. The contractor is required to meet all federal and state requirements throughout the project duration.

III. Bidding Information A. Bid Opening: October 3, 2023 at 3:00 P.M. (Refer to Addendum) B. Bid Submittal Location: Cameron County Purchasing Department 1100 E. Monroe Street, 3rd Floor, Room 345, Brownsville, Texas 78520 D. Deadline to Submit Questions: 09/28/2023 end of business day (5:00pm) (Subject to change with Addendums)

1390 East Expressway 83 San Benito, TX 78586 (956) 247-3500

E. All responses for questions received by the deadline will be available via the purchasing department website on 9/29/2023 end of business day (Subject to change with Addendums).

F. Cameron County had the following comments:

i. Submit the acknowledgment of receipt in Section 1-A of the bid document by

Friday, this will allow us to know who is participating. If the contractor chooses to not submit a bid, if they can include their reasons why in the space provided.

ii. Be sure to provide your information on the sign-in sheet. If there are any addendums, the information will be used to contact the prospective bidders and inform them. The addendum will be posted online.

iii. It is important to fill out all bid form attachments and Form 1295. If there are any questions, call the purchasing department and ask to speak with Ms. Dalia Loera.

iv. All questions, even if technical, need to be submitted to the Purchasing Department in writing. All questions will be sent to the Engineering Department for responses.

v. Bids will not be accepted after 3:00 P.M.

vi. The bid invitation must be signed or the bidder will be disqualified.

G. At the end of the meeting, Benjamin Worsham asked TxDOT if they would like to add anything.

i. TxDOT Response: The contractors may need to submit the confidential qualification questionnaire or the bidder’s questionnaire. The prequalification documents need to be submitted to TxDOT at least 14 days prior to the bid opening. It will be verified if these documents will be needed.

ii. Cameron County Response: An addendum will be issued if needed.

iii. Benjamin Worsham asked if there were further questions, then adjourned the meeting and reminded everyone to submit any further questions through writing.

IV. Documents and Drawings A. Copy of the Bid Packet and plans can be found at:

https://www.cameroncountytx.gov/purchasing-bids-rfpq-addms-tabs/

V. Questions & Responses A. Does the contractor have to be prequalified with TxDOT?

Will be verified by TxDOT.

B. Does the 1295 need to be notarized?

No. Attachment B must be notarized though.

C. Is a bid bond required?

Yes.

D. Can the bid bond be electronic?

No, it must be included within the bid packet submitted.

E. Is it required to follow the Davis-Bacon requirements?

Yes, it is a federal funded project.

F. Most fences are adjacent to the sidewalk. Are we taking off the fence and putting it back on, or is the property owner going to do it? It isn’t specified and there isn’t a bid item for the removal of a fence.

Unless it is specified in the plans, we are not modifying or realigning the fences.

Fence removals will be part of the PREP ROW item.

1390 East Expressway 83 San Benito, TX 78586 (956) 247-3500

G. What about the trees in the area, will they be removed?

We are not cutting down any large trees. If there are brush/small trees needing to be removed, it will be considered subsidiary to the PREP ROW item.

H. In Olmito there are trees along the way, right in the middle of the sidewalk area.

Refer to the detail “A” in the planset.

I. Do both projects need to be done simultaneously?

These are separate bids (Bid No. 230902 & 230903), with their own timelines. If you bid on both, you are expected to complete the projects within their specified timeline and work on both concurrently.

J. When will the project start?

As soon as it is approved through Commissioner’s Court. We also have to go through TxDOT’s process to verify tabulations and get their approval.

K. For the project working days, are rain days or other days considered in the timeframe?

Rain days or other delays from the County will be added. It will not be counted towards the project.

Deadline to Submit Bids is October 3, 2023 – before 3:00 P.M. (Refer to Addendum)

At 1100 E. Monroe Street, 3rd Floor, Room 345, Brownsville, Texas 78520