ESBD_File_335355_RFP-213.pdf

31 August 2023

Welcome Center Interactive Digital Installation (RFP/IDIQ) at TSTC - Statewide Welcome Center Interactive Digital Installation (RFP/IDIQ) at TSTC - Statewide

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Open 8/31/2023 4:00 PM CDT Type Request for Proposal Close 9/22/2023 2:00 PM CDT Number 213 Currency US Dollar

Sealed Until 9/22/2023 2:00 PM CDT

31 August 2023

Contacts Catherine Lopez cslopez121749@tstc.edu

Phone +1 254-867-3734 ext. 13734

Glendoris Wynn garchie@tstc.edu

Phone +1 254-867-3757

31 August 2023

NIGP Commodity Code NIGP Commodity Code Description 96104 Artists: Digital, CAD, Disk Jockey, cultural designs and visual designs 71560 Multimedia Sets, Prepared 88343 *Interactive Voice Response (IVR) Systems 90652 Interior Design, Decorating, Space Planning, Exhibits and Displays

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TSTC Background Information

Texas State Technical College (“TSTC”) is a state-supported two-year technical college and is the state’s largest provider of technical education. In 2015, TSTC was granted single-accreditation status from the Southern Association of Colleges and Schools Commission on Colleges, the regional body for the accreditation of degree-granting higher education institutions in the Southern states. Single-accreditation merged ten (10) college campuses into one state system with administration located in Waco, Texas. This new college has campuses in Abilene, Breckenridge, Brownwood, Fort Bend County, Harlingen, Marshall, North Texas (Red Oak), Sweetwater, Waco, and Williamson County. TSTC educates more than 13,000 students and has 1600 employees across the State of Texas. For more information about TSTC, go to http://tstc.edu/about.

Purpose:

Texas State Technical College (hereafter “TSTC”) is issuing this RFP for the purchase of Interactive Digital Installation and Content Development. Supplier must demonstrate the ability to provide a very high level of customer service, and after the sale care. Proposals will be evaluated on many criteria deemed to be in the best interest of TSTC, including but not limited to price, product availability, responsiveness to the terms and conditions of this RFP, ability to meet specifications and references. TSTC reserves the right to accept that bid which in its opinion, is in the best interest of TSTC.

This is an Indefinite Delivery Indefinite Quantity Solicitation to cover all ten (10) TSTC’s campuses.

Multiple awards will be made to companies that can provide the best value to TSTC. TSTC reserves the right to award this contract in whole, in part, or not at all. TSTC also reserves the right to waive informalities and minor irregularities in proposals received, to request additional information, and to negotiate with contractors. Formal presentations may be requested from proposers to this solicitation at TSTC’s request. No supplier is guaranteed any amount of sales, as TSTC requires product they will be shopped among the awarded suppliers from this RFP and others that have purchasing cooperative or state contracts.

Interviews/Demos: The selection committee reserves the right to conduct interviews/demos for further evaluation.

If a SIGNED Execution of Offer is not submitted the bid will be disqualified. TSTC is not requiring a HUB Subcontracting Plan at this time. When a project is awarded to a supplier and the dollar amount exceeds $100,000 a HUB Subcontracting Plan must be submitted with the proposal. Suppliers are not required to meet the State of Texas HUB goals however, TSTC requires that all suppliers make a good faith effort in achieving those goals.

Please see "Buyer Attachments" tab for Scope of Work.

General Notes:

Q&A Board Message: If you have any questions concerning the project, please submit those through the Q&A Board. Please be aware when the Q&A session is over, no questions will be asked after this period. The Q/A board is not designed for generalized questions about TSTC's operations. TSTC will only respond to questions on the Q/A board from suppliers that have the ability and desire to contract with TSTC. TSTC's Records Management Officer will receive inquiries from those who are not interested in responding to solicitations. Details may be found at www.tstc.edu.

Confidentiality: If a supplier desires to submit information to TSTC which is considered as confidential, the supplier should mark the information "CONFIDENTIAL".

Uploading: Any issues uploading or submitting bids, suppliers must contact TSTC Sourcing Department at the moment that the issues occurred via email with screenshots. Failure to notify will affect any remedy that could have been applied.

Email Communication: To ensure that all email communication is received, suppliers must "safelist" procurementservices@sciquest.com. TSTC will not be responsible if emails are not received.

Description http://tstc.edu/about

Technical Issues: For password reset or log-in assistance, contact JAGGAER at 1-800-233-1121, and select the following options:

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Prerequisites Required to Enter Bid

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1. Rsolution System Overview - "How To Navigate"

2. Brief overview about your organization. (<500 words)

3. Explain how your team is uniquely positioned to deliver results and why you are the best choice to solve this problem. (<250 words)

4. Provide a brief biographical statement and emphasize those credentials and experiences which are most relevant to the project. (<150 words per teammate)

5. Examples of prior work related to the scope of work. (<300 words per example)

6.

This project might involve a supplier subcontracting the build to a contractor. Explain in detail how a contractor will be selected, what evaluation criteria will be used, how you will control quality, timeline, budget and deliver the concept of the project. (<500 words)

7. Describe how your strategy incorporates technology and design while also ensuring that the final outcomes showcase both innovation and adherence to established quality standards. (<500 words)

8. Select the campuses that the firm will be able to provide services.

9.

The undersigned, in submitting this Proposal and endorsement of same, represents that he/she is authorized to obligate his/her firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, sex, national origin, age or disability; that he/she will abide by all the policies and procedures of TSTC; and that he/she has read the entire RFP package, is aware of the covenants contained herein and will abide by and adhere to the written requirements in ALL sections of the RFP. Failure to manually sign this RFP Response Form will be reason for the RFP to be rejected.

10. Please review and confirm the TSTC Non-Collusion statement.

11. The State of Texas Ethics Commission requires vendors who have a business relationship with a government entity to complete and sign the Conflict of Interest Questionnaire.

12. TSTC Historically Underutilized Business Submittal Requirements and Subcontracting Approval-Please review the Historically Underutilized Business Submittal Requirements.

13.

If the undersigned Firm intends to deviate from the Specifications listed in this RFQ document or Contract, all such deviations must be listed on this page, with complete and detailed conditions and information included or attached.

TSTC will consider any deviations in its RFQ award decisions, and TSTC reserves the right to accept or reject any response based upon any deviations indicated below or in any attachments or inclusions.

In the absence of any deviation entry on this form, the Firm assures TSTC of his/her full compliance with the Terms and Conditions, Specifications, and all other information contained in this RFQ document.

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Buyer Attachments

1. Scope of Work.pdf

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Questions Required Questions

Group 1.1: General Information Instructions:

1.1.1 TSTC Solicitation Requirements: Any exceptions to terms, conditions, and requirements in the Scope of Work including the sample contract(s) specifically in the Sample Service Agreement (see link provided in attached document), must be made in writing and listed on the Deviation/Compliance Signature Form in "Prerequisites" tab.

1.1.2

PAR: If a HUB Subcontracting plan is required, suppliers must submit a PAR form monthly even if there is no actual subcontracting. If no Progress Assessment Report is submitted with invoice to agency, no payment will be issued. Also, if there’s any changes made to the HUB plan, a new plan must be submitted to agency prior to the new subcontractor performing the work.

1.1.3 Provide contact information for the person responsible for submission of PAR Forms.

1.1.4 Value Added: Please provide a list of any additional services or not otherwise identified in this RFP that you would propose to provide to the College. Additional services or benefits must be directly related to the goods and services solicited under this RFP. If none, please indicate there's none.

1.1.5 Are you an active registered Texas Historically Underutilized Business?

1.1.6 Are you a Minority Business Enterprise/Women Business Enterprise Supplier?

1.1.7 If not a HUB supplier, please see link below and follow instructions on how to Register as a Texas certified HUB supplier as well as apply for the Centralized Master Bidders List (CMBL).

https://comptroller.texas.gov/purchasing/vendor/hub/certification-process.php

Group 2.1: Amendments Instructions:

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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