ESBD_File_333645_haircut specs fy24.docx

The Texas Juvenile Justice Department, Gainesville State Juvenile Correctional Complex, Gainesville Texas (hereafter “RJSJCC”) a state juvenile correctional facility housing male youth, is seeking bids from qualified parties for providing haircuts to male students on a routine basis.

TERM: Services shall commence on September 1st 2023 and end August 31st 2024; and may be renewed for up to two (2) one-year periods as follows:

The final renewal shall not extend past August 31, 2026. Upon expiration of the initial term or period of extension, barber agrees to continue services under the terms and conditions of this order for such time as is necessary to solicit new bids and obtain the services of a new barber, if applicable.

SCOPE: In accordance with standards established and outlined in the guidelines (applicable portion attached), haircuts will be for both male and female students, including students of diverse ethnic background. The number of youth needing haircuts will vary weekly. No guaranteed amount are expressed or implied.

Services will be performed during non-school hours, on a schedule agreed upon by the GNSJCC project manager and furnished to barber. GNSJCC will provide a room in which the barber will provide services. This room will remain locked when not in use. Barber will provide the supplies, solutions, instruments and other materials necessary to cut the students’ hair. Barber will have no other contact with students other than that necessary to cut the hair. Student misbehavior will be reported immediately to the youth coach or supervisor. Barber shall submit a list of students that received services to the appropriate project manager or designee after all the services have be rendered. The project manager will then forward that list to the GNSJCC accounting department for payment processing.

LICENSURE: Barber shall possess and maintain a current and valid cosmetology license by the Texas Department of Licensing and Regulation. Bidders shall submit a copy of this license with the bid. Barber shall comply with all laws, statutes and other governmental provisions prevailing during the term of this order, including but not limited to: possession and renewal of proper licenses, sanitation, hygiene, safety and other practices commensurate with established standards of the profession.

SECURITY: Barber is hereby informed that this facility is a tobacco/drug/alcohol/weapon free zone, and shall abide accordingly. At each session, barber will park his/her vehicle in the parking area designated for visitors, and check in at the appropriate entry point. All persons are subject to search prior to entering the facility. Any contraband discovered during such searches will be dealt with in the manner prescribed by law and/or agency policy.

INSURABILITY: Barber shall possess and maintain general liability and/or worker’s compensation insurance in the amount(s) not less than the minimum amount(s) required by the State of Texas. Evidence of such coverage may be required prior to issuance of a purchase order to barber.

BID SUBMISION: Interested and qualified parties will respond via email to Bernadette.Ford@tjjd.texas.gov Please fill out the price per head for each male on the attached bid form. Bids must be received no later than 2:00 PM on Friday, September 1st 2023

Late bids will not be considered.

AWARD: Bids will be evaluated beginning Tuesday, September 5th . Awarded vendor will be notified via email followed by purchase order. Awarded vendor will be subject to criminal history and driver license background checks as required by statute. Upon successful completion of these checks, a contractor badge will be issued by HR. this badge will be worn at all times while providing services at GNSJCC.

PROSPECTIVE BIDDERS ARE STRONGLY ENCOURAGED TO READ AND UNDERSTAND THE PROVISIONS OF THIS INVITATION FOR BIDS, AND ALL THE ATTACHED INFORMATION PRIOR TO SUBMITTING A BID