ESBD_File_332060_WT-3090_AE RFQ for Ag Houses_23.7.29.pdf

SSC Service Solutions Facilities Services Revised 7/2020

A/E Request for Qualifications (RFQ)

Request for Qualifications (RFQ) Architectural and Engineering Services

Two New Ag Residential Houses

SSC Facilities Services Project No. WT-3090 Canyon, Texas

1.0 SCOPE OF WORK

SSC Service Solutions on behalf of West Texas A & M University (WTAMU), Canyon, Texas is seeking qualifications from Architectural and Engineering (A/E) firms interested in preparing construction documents to design a residential house to be built at (2) different agricultural sites on university properties. See attached POR.

Design will be in accordance with WTAMU requirements, NFPA 101 (Life Safety Code), The International Building Codes, Texas Energy Conservation Design Standard, TAMU Facility Design Guidelines, Campus Master Plan, and the Texas Accessibility Standards. The A/E will submit designs to the Texas Department of Licensing and Regulation for accessibility review as a part of this project.

The estimated project budget is $700,000.00. Budget costs include construction cost, design fees, and all administrative expenses. The construction documents must be prepared and sealed by an architect and a professional engineer registered in the State of Texas. Drawings must be complete and ready for bidding by: October 16, 2023.

2.0 SUBMISSIONS OF QUALIFICATIONS

2.1 Time: All proposals shall be submitted by 2:00 P.M. August 28, 2023.

2.2 Location: Proposals are to be delivered to the office of the Owners Designated Representative:

Janie Archer SSC Service Solutions, Facilities Services

WTAMU

2401 Russell Long Blvd.

Canyon, TX 79015

3.0 SUBMITTAL CONTENT

3.1 Contents (Each part on separate tab)

Part 1

Provide a brief history of the Prime Firm and consultant(s) proposed for the project including when the firms were established, type of ownership and office locations. If more than one office is listed indicate the office that will manage the project. If the firm has changed name or ownership within the last three (3) years indicate the former name, including the Vendor Identification Number (VIN) or the Federal Employer Identification Number (FEIN).

Revised 7/2020

If your organization is a Corporation, answer the following:

Date of incorporation:

State of incorporation:

President’s Name:

Vice-President’s Name(s):

Secretary’s Name:

Treasurer’s Name:

If your organization is a Partnership, answer the following:

Date of organization:

Type of Partnership (if applicable):

Name(s) of General Partner(s):

Tax Identification Number:

If your organization is Individually Owned, answer the following:

Date of organization:

Name of Owner:

Tax Identification Number:

If the form of your organization is other than those listed above, describe it and name the Principals.

Provide a statement of interest for the project including a narrative describing firm’s thoughts on approach to this project. Include the Prime Firm’s and consultant’s unique qualifications as they pertain to this particular project.

Part 2

Provide a statement on the availability and commitment of the Prime Firm’s and consultant’s assigned principal(s) and professionals to undertake the project in accordance with the project planning schedule.

Provide an Organization Chart, including any Consultants and their qualifications.

Part 3 Provide a list and description of a minimum of 5 similar and/or relevant projects. Include references for previous projects:

Facility Name, Address Facility type and size (square footage or acres) Facility representative responsible for daily management of these services Name, Address, Telephone, Title Type of service(s) provided Date of performance of services Contract Amount

Revised 7/2020

Part 4

Resumes of principals and key people to be assigned to this project, including those at the technician level and above. Provide credentials and or certification of everyone who will be assigned to the project. Identify by name and title all individuals who will provide support to the project including their location, position, specific responsibilities, educational background, experience, technical capabilities, and the approximate amount of time they are expected to spend on the project. Confirm that every member of its team was selected based on demonstrated competence and qualifications.

Part 5 SSC has determined that subcontracting opportunities are probable, and a HUB Subcontracting Plan (HSP) is required for this project. Therefore, each submission must include a completed HSP in accordance with 34 TAC §20.14. The HUB participation goal for this project is Building 2%, Special Trade 4%, Professional Services 2%, Other Services 15% & Commodities 16%. The following potential subcontracting opportunities are probable on this project: Architect Services, Professional (906-07), Engineering Services, Professional (925-33); Mechanical Engineering Services (925-67), Electrical Engineering Services (925-31), Blue Printing Services (962-14), Copying Services (Reproduction) (966- 18), Courier/Delivery Services (962-24), Cost Estimating (961-21). This is not intended to be a comprehensive list. Firms are responsible for identifying other potential subcontracting opportunities, including goods or services, which they are unable to provide with their own resources (i.e., equipment, supplies, materials, and/or employees). Direct any inquiries regarding HUB Subcontracting Plans to Bryon McCafferty at 806-651-2111 or mailto:bmccafferty@wtamu.edu Failure to submit a comprehensive, acceptable HUB Plan that identifies ALL subcontracting opportunities will be considered a material failure to comply with the requirements of the RFQ and will result in rejection of the submittal.

If your organization is a HUB registered in the State of Texas:

HUB Status:_________ HUB Ethnicity or Gender Code:_________ Date HUB Expires:________

Part 6 Any additional information submitted shall be included in the submission with the information described above.

Part 7 Claims and Suits. (If the answer to any of the questions below is yes, please attach details).

• Has your organization ever failed to complete any work awarded to it?

• Are there any judgments, claims, arbitration or mediation proceedings or suits pending or outstanding against your organization or its officers?

• Has your organization filed any lawsuits or requested arbitration or mediation with regard to contracts within the last five years?

mailto:bmccafferty@wtamu.edu

Revised 7/2020

• Within the last five years, has any officer or principal in your organization ever been an officer or principal of another organization when it failed to complete any work awarded to it?

Part 8 INSURANCE CARRIER: Provider proposes to use the following firm(s) for insurance:

Name Address City, State, Zip.

Part 9 INSURANCE REQUIREMENTS: Provider shall attach a copy of their current Certificate(s) of Insurance in compliance with the Insurance Requirements of SSC as defined herein.

3.2 Procedure

Interested firms shall present for consideration one Flash Drive that contains one (1) portable document file (.pdf) and two (2) printed copies of the submission.

3.3 All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is executed. The Owner strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information.

3.4 Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be posted by the ODR as an addendum on the Texas Smart Buy website, http://www.txsmartbuy.com/sp. It is the responsibility of all respondents to obtain this information in a timely manner. All such addenda issued by the ODR before the proposals are due shall become a part of the RFQ, and respondents shall acknowledge receipt of and incorporate each addendum in its response.

Respondents shall consider only those clarifications and interpretations that the ODR issues by addenda. Interpretations or clarification in any other form, including oral statements, will not be binding on the ODR and should not be relied on in preparing Qualifications.

3.5 If the Proposal and all parts are submitted by mail, the address is:

SSC Service Solutions

WTAMU

2401 Russell Long Blvd.

Canyon, TX 79015

Attn: Janie Archer

“PROPOSAL ENCLOSED”

http://www.txsmartbuy.com/sp

Revised 7/2020

4.0 EVALUATION & SELECTION CRITERIA

The A/E firm will be selected by the Owner & ODR based on the following criteria:

1. Prime A/E Firm History and Past Performance

- Approach to Project, Unique qualifications 25%

2. Ability to Meet the Established Schedule/Work Load 20%

- Prime A/E firm’s workload capability and current work load as well as the prime firm’s history of performing work within a specified schedule Organization and Consultant’s Qualifications

- Organization, including Subcontractors and their qualifications

3. Competence and Qualifications 30%

- Demonstrated experience of the prime A/E firm based upon previous work Similar to that of the type considered; references for previous projects

4. References & Competency of Individuals Directly Responsible for Project 25%

- Principals In-Charge for this Project and Key Personnel. Competence and qualifications of the individual who will be directly responsible for the proposed work based upon specific responsibilities, educational background, experience, and technical capabilities.

5.0 FORMAT FOR STATEMENT OF QUALIFICATIONS

5.1 GENERAL INSTRUCTIONS

5.1.1 Qualifications shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the respondent’s ability to meet the requirements of this RFQ. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of Owner’s needs.

5.1.2 Qualifications shall be a MAXIMUM OF SEVENTY-FIVE (75) PRINTED PAGES. The cover, table of contents, divider sheets, and HUB Subcontracting Plan do not count as printed pages.

5.1.3 Respondents shall carefully read the information contained in this RFQ and submit a complete response to all requirements and questions as directed.

Incomplete Qualifications will be considered non-responsive and subject to rejection.

5.1.4 Qualifications and any other information submitted by respondents in response to this RFQ shall become the property of the Owner.

5.1.5 The Owner will not compensate respondents for any expenses incurred in Qualifications preparation or for any presentations that may be made, unless agreed to in writing in advance or required by law. Respondents submit Qualifications at their own risk and expense.

Revised 7/2020

5.1.6 Qualifications that are qualified with conditional clauses, alterations, items not called for in the RFQ documents, or irregularities of any kinds are subject to rejection by the Owner, at its option.

5.1.7 The Owner makes no representations of any kind that an award will be made as a result of this RFQ, or subsequent RFP. The Owner reserves the right to accept or reject any or all Qualifications, waive any formalities or minor technical inconsistencies, or delete any item/requirements form this RFQ when deemed to be in Owner’s best interest.

5.1.8 Failure to comply with all requirements contained in this Request for Qualifications may result in the rejection of the Qualifications.

5.2 PAGE SIZE, BINDING, DIVIDERS, AND TABS:

5.2.1 Qualifications shall be printed on letter-size (8-1/2” x 11”) paper and assembled with spiral-type bindings, staples, or binder.

5.2.2 Additional attachments shall NOT be included with the Qualifications.

5.3 TABLE OF CONTENTS:

5.3.1 Submittals shall include a “Table of Contents” and give page numbers for each part of the qualifications.

5.4 PAGINATION:

5.4.1 Number all pages of the submittal sequentially using Arabic numerals (1, 2, 3, etc.); the Respondent is not required to number the pages of the HUB Subcontracting Plan.

6.0 NOTICE OF AWARD FOR RFQ

SSC will select the A/E firm based on the responders’ demonstrated competence and qualifications for the type of services to be performed. Upon identification of the most qualified response, SSC will attempt to negotiate a contract for the work with the potential provider. If a satisfactory contract cannot be negotiated with the most highly qualified provider, SSC will formally end those negotiations and will select the next most-qualified potential provider and attempt to negotiate a contract at a fair and reasonable cost.

Direct any inquiries regarding this RFQ to Janie Archer at 806-651-2136.

Direct any inquiries regarding HUB Subcontracting Plans to Bryon McCafferty at 806-651-2111 mailto:bmccafferty@wtamu.edu.

7.0 ADDITIONAL INFORMATION

7.1 Once selected, individual proposals for projects shall include the following:

• Statement about understanding of Scope of Work

• Opinion of Probable Costs (OPC) mailto:bmccafferty@wtamu.edu

Revised 7/2020

• A complete breakdown of your basic design services, broken down as follows:

o Schematic Design Services (SD) o Design Development Services (DD) o Construction Document Services (CD)

-Design submittals must be submitted & reviewed by SSC & TAMU Representatives at SD, DD & CD o Bidding Services o Construction Contract Administration Services - including number of site visits, construction meetings, reports, coverups, Substantial & Final Inspections, As Built drawings & updated CAD drawings.

o Reimbursable Expenses (as separate line items)

-Fees shall not exceed 10% of Owners Probable Construction Cost (OPCC)

• Proposed Schedules o Design Schedule o Proposed Construction Schedule

• TDLR review fees, assessment on current compliance of the facility

• Proper field investigations

• Additional Services may be required on projects depending on the final scope. May include but not limited to:

o Interior Design o Furnishings and Equipment

NOTE: SSC will not make significant changes to its standard Agreement. Minor changes may be considered, SSC will not guarantee acceptance of such changes.

• AE Firms will be required to utilize ODR’s eBuilder Documentation/Project Management System for: Invoicing, Submittals, Drawing, Storage & Record Keeping, etc. as required.

8.0 DESIGN STANDARDS

8.1 All designs must comply with the following:

• Texas A&M University System Facility Design Guidelines when applicable.

END OF DOCUMENT