ESBD_File_331734_Pre-Solicitation Presentation 08-07-23.pdf

Request for Competitive Sealed Proposal

RFCSP752-24-3594-14556CS

Union Corner Store Renovation-Chick Fil-A Relocation

UNT SYSTEM FACILITIES PLANNING &

CONSTRUCTION

• Pre-Proposal Meeting/Site Visit Following

• Monday, August 7, 2023 @ 10:00 a.m.

AGENDA

• INTRODUCTIONS

•PROJECT DESCRIPTION

•SUBMISSION REQUIREMENTS/CRITERION

•HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)

•SELECTION PROCESS/SCHEDULE

•REQUIREMENTS

•QUESTIONS

PROJECT DESCRIPTION

• This project is for the renovation of the University Union Building Corner Store.

Remodel current Corner store space in the Student Union for upgraded Chick-fil-

A and additional tables/seats for the Union.

• The renovation is to address the increase in volume of business.

• The business volume has outpaced current operational space occupied by

Chick-Fil-A. The Corner Store location can offer the needed growth space, both for food service production and needed seating.

• Notice to Proceed for construction is anticipated to be September 2023, with substantial completion on December 8, 2023, and final completion in December

2023.

• Proposed agreement amount

• Number of calendar days to complete project

• Qualifications & experience of proposer’s key personnel & subcontractors committed to project with experience in construction of dining retail facilities or similar scale projects; experience with commercial kitchen construction within an occupied building.

• Proposer’s current workload availability or time dedicated to this project both personnel and equipment

• Quality of references from owners & architects for similar projects completed by proposer within last 5 years

• Proposed project schedule & demonstrated ability to have met expedited schedules on similar projects

• Responsibility/reputation of Proposer – claims & litigation experiences

• Proposer’s safety record

• Sufficiency of Proposer’s financial resources

SUBMISSION REQUIREMENTS/CRITERIA

• HUB Sub-Contracting plan is required for this project and is due August 31, 2023 @ 2:00 pm

• Should you submit HSP at the same time as Proposal, please submit Proposal and HSP as separate pdf documents

• Any questions regarding HUB Sub-contracting Plan can be directed to Rosa Violante or Sony Simon at hub@untsystem.edu

HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)

mailto:hub@untsystem.edu

The Historically Underutilized Business Subcontracting Plan

•What is a Historically Underutilized Business

•Why we do a HUB Subcontracting Plan

•How to create a HUB Subcontracting Plan

Agenda

It is at least 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman and/or Service Disabled Veteran, who reside in Texas and actively participate in the control, operations and management of the entity's affairs.

What is a Historically Underutilized Business (HUB)?

•It is certified by the State of Texas.

•It is a for-profit entity that has not exceeded the size standards prescribed by 34 TAC §20.23, and has its principal place of business in Texas.

What is a HUB?

•Texas State Law.

•Government Code Chapter §2161.252

•Administrative Code §20.14

•Demonstrates a “Good Faith Effort” (GFE) to diversify business opportunities.

•If a complete HSP is not submitted on due date, the Response must be rejected

Why we do a HUB Subcontracting Plan (HSP)

Use this tool to determine which pages and sections must be completed based on the unique situation and plan of the submitting company.

Fillable Electronic Form at:

http://comptroller.texas.gov/procure ment/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

Quick Checklist http://comptroller.texas.gov/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf http://comptroller.texas.gov/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

• Contains the HUB goals established by the State of Texas. (21.1% for building construction)

• Please ensure Section 1 is completed thoroughly and accurately.

• Note: UNT System HUB Area will verify the Vendor ID and HUB status of the submitting company

• Declare all subcontracting opportunities on this page.

• List by opportunity type, not by vendor name (that comes later).

• The choices at the bottom will determine which “Method” the submitting company will use to demonstrate a GFE.

• There is an addendum page to use if the submitting company identifies more than 15 subcontracting opportunities.

• If the submitting company is not subcontracting any of the work, they must explain how the company will perform the entire contract with its own employees, materials, etc.

• The designated representative of the submitting company will read and affirm the contractual obligations within the HSP by signing in the space below.

• This should be signed by a senior employee familiar with the project.

• Used if the submitting company intends to use only Certified HUBs or if they meet the State’s HUB goals.

• One page per subcontracting opportunity.

• The sum of these percentages must match the percentages listed on Page 2 for each opportunity.

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment A

• Used if the submitting company intends to use any non-HUB businesses or if they do not meet the State’s HUB goals (21.1% for building construction).

• One page per subcontracting opportunity.

• Minimum of 3 HUB Vendors and 2 related trade organizations

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment B

• The submitting company will show the selected vendor.

• Complete justification as to why a HUB vendor was not selected must be listed

• The sum of these percentages must match the percentages listed on Page 2 for each opportunity.

• Note: UNT System HUB Area will verify the current HUB status and Vendor ID of all subcontractors.

Attachment B (pg. 2)

• Only one of the many options for distributing information.

• All methods of distributing information must provide complete information.

• Respondents have 7 working days to respond.

• All contact information must be accurate.

HUB Subcontracting Opportunity Notification

•Visit the States of Texas “Centralized Master Bidders List” at:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

• Contact associated trade organizations:

• DFW Minority Supplier Development Council

• http://dfwmsdc.com/

• Regional Hispanic Contractors Association

• http://regionalhca.org/

• US Pan Asian American Chamber –Southwest

• http://uspaacc-sw.org/

• Women’s Business Council –Southwest

• http://www.wbcsouthwest.org/

• Regional Black Contractors Association

• www.blackcontractors.org

How to Find HUB Vendors https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp http://dfwmsdc.com/ http://uspaacc-sw.org/ http://www.wbcsouthwest.org/ http://www.blackcontractors.org/

•Plan not signed.

•Is not a separate pdf from response or not received on date and time due

•Company information incorrect/incomplete.

•Not justifying the failure to meet State HUB usage goals.

•If self-performing, not providing required information.

•Section 2 does not match Methods “A” or “B”.

•Respondents not allowed 7 working days.

•HUBs and minority chamber not contacted.

•No documentation showing “GFE”.

•Missing any information that the UNT System HUB Area is not allowed to fill in for the submitting company

Possible Reasons for HSP Rejection

•The submitting company’s HSP is a binding document.

•Contract language requires the submitting company to abide by the terms of the original HSP.

•The HSP can be revised only with the consent of the UNT System HUB Area. The same “GFE” requirements will apply.

•You can send us a draft of your HSP via email 10 days prior to the deadline for review.

Remember…

•Rosa Violante, Asst. HUB Coordinator & Outreach Specialist or Sony Simon, Asst. HUB Coordinator & Outreach Specialist

•Email: hub@untsystem.edu

•Web: https://finance.untsystem.edu/vendor-resources/hub-program/index.php

•Fillable Electronic Form at:

http://comptroller.texas.gov/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf

Assistance is Available mailto:hub@untsystem.edu https://finance.untsystem.edu/vendor-resources/hub-program/index.php https://finance.untsystem.edu/vendor-resources/hub-program/index.php

• Responses are due August 30, 2023 @ 2:00 p.m.

• HUB Sub-contracting plans due on August 31, 2023 @ 2:00 p.m.

• Public opening virtually on September 6, 2023 @ 1:00 p.m.

• Submit response and Hub Subcontracting Plan electronically at:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS.

NOTE that a signature is required on the 004100 Proposal Form, electronic signature will be accepted.

QR codes will not be accepted as part of your response.

• Anticipate contract complete September 2023 with Notice to Proceed September 2023.

SELECTION PROCESS

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

• Provide a single point of contact with phone number and email

• Make sure you address each criteria listed under the “Evaluation Criteria” that starts on page 002100-7. Section 5.2 Evaluation Criteria.

• Complete Document 004100, Proposal Form and sign. There is a Questionnaire included directly behind the Proposal form – be sure to provide the information and submit with your response.

• Make sure your HUB Sub-Contracting Plan is submitted 24hr after your proposal, or if submitting electronically mark the pdf document as “HUB Plan” at:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS .

REQUIREMENTS

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

• Questions should be directed to Carrie Stoeckert, Senior Construction Contract Coordinator– please email questions to:

carrie.stoeckert@untsystem.edu

• Questions must be received by August 15, 2023, by 2:00 p.m. – questions & answers will be posted to UNT System website by August 18, 2023, by 5:00 p.m.

• Questions & answers and any addendums will be posted to:

https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS and http://www.txsmartbuy.com/sp

QUESTIONS

https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.txsmartbuy.com/sp