ESBD_File_331729_RFP #787-230801 Landscape and Bed Maintenance Campus Addendum No 2.pdf

Addendum No. 1 RFP #787-230801 Landscape and Bed Maintenance Campus pg. 1

Addendum No. 2 Issued August 22, 2023

REQUEST FOR PROPOSAL

RFP #787-230801 Landscape and Bed Maintenance Campus

Notice to All Respondents:

The following Addendum No. 2 to the Request for Proposals (RFP) ESBD Posting

No. 787-230801 Landscape and Bed Maintenance Campus as issued on 08/01/2023

Addendum No. 1 RFP #787-230801 Landscape and Bed Maintenance Campus pg. 2

I. GENERAL:

Below are Questions that were presented along with Answers to each in relation to this RFP as of August 22, 2023.

1. Question: Can you please provide the number of irrigation zones and controllers that contractors are responsible for?

Answer: 50 Zones/5 Controllers

2. Question: Are there new insurance limits or is insurance not required for this bid?

Answer: Insurance requirements can be located on page 8 of solicitation.

3. Question: Can the current contract for this bid be provided?

Answer: Open records request information can be found at https://www.lsco.edu/openrecords/openrecords.asp

4. Question: In the specs it states numerous times that no chemical spraying shall be applied to weeds in beds. On page 34 it states, ‘Treat bed areas with pre-emergent herbicide snapshot or treflan. Use recommend ratio as recommended on container.’ Can you please specify whether contractors are to use chemical applications on bed areas or not?

Answer: Stated in RFP: Treat bed areas with pre‐emergent herbicide snapshot or treflan. Use recommend ratio as recommended on container. Coordinate with LAMAR STATE COLLEGE‐ ORANGE prior to application.

5. Question: Is this specification referring to post emergent herbicide not being allowed specifically?

Answer: Stated in RFP: Treat bed areas with pre‐emergent herbicide snapshot or treflan. Use recommend ratio as recommended on container. Coordinate with LAMAR STATE COLLEGE‐ ORANGE prior to application.

6. Question: How many applications of deep root injections for trees is Lamar requesting?

Answer: RFP states, Deep root feed trees with a balanced fertilizer. Use 1 to 2 pounds per year of age. Make 12‐inch‐deep holes beginning 2’ away from trunk. Fill half way with fertilizer and fill remainder with sand. Continue circling tree with holes to the outer edges of branches until all fertilizer is used.

7. Question: Can you specify the quantity of seasonal color flats and how many changeouts Lamar is requesting.

Answer: Per RFP: Plant annuals using 4” cups spaced 10” O.C. Contractor shall verify plant quantities based on spacing requirements for area to be planted prior to ordering plants.

Addendum No. 1 RFP #787-230801 Landscape and Bed Maintenance Campus pg. 3

8. Question: Can you clarify what size pots of seasonal color Lamar is requesting?

Answer: Per RFP: Plant annuals using 4” cups spaced 10” O.C. Contractor shall verify plant quantities based on spacing requirements for area to be planted prior to ordering plants.

9. Question: Can you please specify the spacing for seasonal color? It states 10” on center and then it states 6”-8” on center on page 53 of the specifications.

Answer: Seasonal color to have a 4” cups spaced 10” O.C.

10. Question: On Attachment B sheet, it asks for the Lawn Care maintenance pricing per year and the lump sum total per year. Can you please revise this to read Landscape and Bed Maintenance? Also, please clarify the difference between the lump sum total and the pricing per year.

Answer: No revision to Attachment A Pricing and Delivery

11. Question: On page 24 section D. it states, ‘. Unless otherwise noted, requests for work that qualifies for an additional payment must be made within one week of the time when the need for the work becomes apparent. Failure to notify the owner of the need for the work within two weeks of the need for the work becoming apparent will result in the requirement that the work be completed at the contractor's expense.’ Who determines the timeline for these events? Will the college point out all of the issues noted on campus to the contractor which will then start the timeline for additional quotes?

Answer: Contract to submit request for work that qualifies for an additional payment. Request from Contractor for additional work must be made within one week of the time when the need for work become apparent by the Contractor. Failure to notify the owner of the need for the additional work with two weeks of the need for the work becoming apparent will result in the requirement that the work be completed at the contractor’s expense.

Question: Contractors are asked in the specs to apply composted cow manure at a rate of 1 bag per 25 sqft. Can you please specify what size bag Lamar is requesting for composted cow manure?

Answer: Composted cow manure bag size to be adequate to allow for application of 1 bag per 25 sqft.

Question: On page 22 of 84 a site map is referenced but not provided. Please provide a site map of all areas covered in this bid.

Answer: Owner to provide a site map to awarded vendor.

- End of Addendum No. 2 -