ESBD_File_331696_RFP2023-026 Citywide Generator Maintenance and Repair_ v1.pdf

Purchasing Department 926 Loop 332

Liberty Hill, Texas 78642 https://www.libertyhilltx.gov/

Solicitation #S2023-026

Specification Number: 690-43 • 936-25 • 936-39 • 941-21

Request for Proposals

Citywide Generator Maintenance and Repair

Responses Due: August 23, 2023, at 2:00PM CST https://www.libertyhilltx.gov/

City of Liberty Hill

Request For Proposal Citywide Generator Purchase with Maintenance and Repair

Part I

General

1. Purpose: The City of Liberty Hill, herein after “City”, seeks an agreement with a qualified Individual, Firm, or Corporation, herein “Respondent”, to furnish all on- site services, equipment, labor and materials necessary to provide annual maintenance (AM) services, preventative maintenance (PM) services and repairs for the generators located throughout City owned facilities. This shall include but is not limited to servicing, trouble shooting, repairing, ordering replacement parts in accordance with the manufacturer’s recommendations and making any necessary repairs to ensure each generator is operating as designed for intended application.

The City does not guarantee a minimum value of this contract but will order services on an as needed basis. This contract does not include generator installations in new construction therefore additional units may be added throughout the duration of the resulting agreement.

This bid will require (1) a lump sum bid per location for annual and preventative maintenance services and (2) a bid for time and material for repairs and emergency services performed outside of the maintenance agreement.

2. Definitions, Terms and Conditions: By submitting a response to this solicitation, the Respondent agrees that the City’s standard Definitions, Terms and Conditions, in effect at the time of release of the solicitation, shall govern but shall be superseded by those terms and conditions specifically provided for otherwise within this solicitation, in a separate agreement or on the face of a purchase order. The City’s Definitions, Terms and Conditions are herein made a part of this solicitation and can be found on the City’s website by visiting https://www.libertyhilltx.gov/511/Purchasing.

2.1. Any exception to or additional terms and conditions attached to the response will not be considered unless respondent specifically references them on the front of the Solicitation Document.

WARNING: Exception to or additional terms and conditions may result in disqualification of the response.

3. Attachments: Attachments are herein made a part of this solicitation.

3.1. Attachment A: Reference Sheet

3.2. Attachment B: Cost Proposal Form

3.3. Attachment C: Existing Generators Information

4. Clarification: For questions or clarifications of specifications, you may contact:

Nichole Robinson Purchasing Coordinator City of Liberty Hill Telephone: 512-548-5531 nrobinson@libertyhilltx.gov

The individual listed above may be contacted by telephone or visited for clarification of the specifications only. No authority is intended or implied that specifications may be amended, or https://www.libertyhilltx.gov/511/Purchasing mailto:nrobinson@libertyhilltx.gov alterations accepted prior to solicitation opening without written approval of the City of Liberty Hill through the Purchasing Department.

5. Respondent Requirements: The opening of a solicitation shall not be construed as the City’s acceptance of such as qualified and responsive.

5.1. Respondents shall be firms, corporations, individuals, or partnerships normally engaged in the provision or service described herein.

5.2. Respondents must be licensed and or certified to do business in the State of Texas in their applicable field relating to the scope of work and all requirements needed while doing business with the City.

6. Best Value Evaluation and Criteria: Respondents may be required to make an oral presentation to the selection team to further present their qualifications. These presentations will provide the Respondent the opportunity to clarify their proposal and ensure a mutual understanding of the services to be provided and the approach to be used.

All solicitations received may be evaluated based on the best value for the City. In determining best value, the City may consider:

• Proposed fees;

• Reference of Respondent and of Respondent’s services;

• Quality of the Respondent’s services;

• The extent to which the services meet the City’s needs;

• Respondent’s past relationship with the City;

• Any relevant criteria specifically listed in the solicitation.

6.1. The City reserves the right to reject any or all responses, or delete any portion of the response, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.

7. Committee Review: An evaluation committee will review each response to determine the most highly qualified Respondent on the basis of demonstrated competence and qualifications using the following weighted criteria. A consensus score will be assigned to each response. A committee of City of Liberty Hill evaluators has been established to evaluate the Solicitation Responses.

Criteria Possible Points

Proposed Fee: Respondent shall include a cost proposal in the ATTACHMENT B Cost Proposal Form to provide services as specified herein.

• Cost proposal shall include cost for preventative and annual maintenance as specified;

• Cost proposal shall include hourly cost for repairs during normal business hours.

• Cost proposal shall include hourly cost for repairs during non-normal business hours and holidays.

Qualifications: Respondent shall provide brief history of the organization and explanations of unique qualifications for consideration. Information shall provide length of years in business. Respondent shall provide a copy of Texas licensure (if applicable).

Services Meet City Standards: Respondent shall provide detailed information and specifications on proposed Generator Maintenance program to meet City’s needs to include all items/ requests referenced in

Criteria Possible Points

PART III of this Solicitation. Respondent shall provide list and several samples of key reports available through program as well as a sample monthly invoice.

References Acceptable/ Inacceptable

Total 100

The evaluation process may reveal additional information for consideration. The City reserves the right to modify, without notice, the evaluation structure and weighted criteria to accommodate these additional considerations to serve the best interest of the City.

8. Award: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split awards, non-award, or use any combination that best serves the interest and at the sole discretion of the City. Award announcement will be made upon City Council approval of staff recommendation and executed agreement. Award announcement will appear on the City’s website at https://www.libertyhilltx.gov/bids.aspx. Bid prices are requested to be firm for the City of Liberty Hill acceptance for 90 days from the Solicitation Response Deadline (Opening Date).

8.1. The City reserves the right to reject any or all responses, or delete any portion of the response, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.

8.2. Chapter 176, Texas Local Government Code requires that disclosures of certain relationships be made in relation to certain contracts with the City. Local government officers are the members of the City Council, the City Administrator, and other City employees or agents who exercise discretion in planning, recommending, selecting and contracting of a vendor. Please contact the City Secretary for a list of City employees and agents who may qualify as local government officers. Click here Chapter 176, Texas Local Government Code, to review this requirement.

8.3. A completed CIQ Form is required with each response.

https://www.ethics.state.tx.us/forms/conflict/

8.4. Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement or purchase order.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

9. Agreement Term: The terms of the awarded agreement shall include but not be limited to the following:

9.1. The term “agreement” shall mean the executed contract awarded as a result of this solicitation and all exhibits thereto. At a minimum, the following documents will be incorporated into the agreement:

9.1.1. Solicitation document, attachments and exhibits;

9.1.2. Solicitation addendums, if applicable;

9.1.3. City’s Definitions, Terms and Conditions;

9.1.4. Successful Respondent’s submission.

9.2. The initial term of the resulting agreement shall be two (2) consecutive twelve (12) month periods from the effective date. The agreement may be renewed for three (3) additional periods of time, not to exceed twelve (12) months each, provided both parties agree in writing prior to the expiration of the current term.

https://www.libertyhilltx.gov/bids.aspx http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/forms/conflict/ https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

9.3. If the Respondent fails to perform its duties in a reasonable and competent manner, the City shall give written notice to the Respondent of the deficiencies and the successful Respondent shall have thirty (30) days to correct such deficiencies. If the Respondent fails to correct the deficiencies within the thirty (30) days, the City may terminate the agreement by giving the Respondent written notice of termination and the reason for the termination.

9.4. If the agreement is terminated, for any reason, respondent shall turn over all material, records and deliverables created to date within fifteen (15) working days after completion of duties through the termination date.

10. Prompt Payment Policy: Payments will be made in accordance with the Texas Prompt Payment Law, Texas Government Code, Subtitle F, Chapter 2251. The City will pay Vendor within thirty days after the acceptance of the supplies, materials, equipment, or the day on which the performance of services was completed or the day, on which the City receives a correct invoice for the supplies, materials, equipment or services, whichever is later. The Vendor may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in accordance with this prompt payment policy; however, this policy does not apply to payments made by the City in the event:

10.1. There is a bona fide dispute between the City and Vendor concerning the supplies, materials, services or equipment delivered or the services performed that causes the payment to be late;

or

10.2. The terms of a federal agreement, grant, regulation, or statute prevent the City from making a timely payment with Federal Funds; or

10.3. There is a bona fide dispute between the Vendor and a subcontractor or between a subcontractor and its suppliers concerning supplies, material, or equipment delivered or the services performed which caused the payment to be late; or

10.4. The invoice is not mailed to the City in strict accordance with instructions, if any, on the purchase order or agreement or other such contractual agreement.

11. Non-Appropriation: The resulting Agreement is a commitment of the City’s current revenues only.

It is understood and agreed the City shall have the right to terminate the Agreement at the end of any City fiscal year if the governing body of the City does not appropriate funds sufficient to purchase the estimated yearly quantities, as determined by the City’s budget for the fiscal year in question. The City may affect such termination by giving Vendor a written notice of termination at the end of its then current fiscal year.

12. Costs Incurred: Respondent shall acknowledge that the issuance of a solicitation shall in no way obligate the City to award a contract or to pay any costs associated with the preparation of a response to said solicitation. The costs in developing and submitting proposals, preparing for and participating in oral presentations or any other similar expenses incurred by a Respondent are the sole responsibility of the Respondent and shall not be reimbursed by the City.

Part II

Schedule

1. Solicitation Schedule: It is the City’s intention to comply with the following solicitation timeline:

Event Event Date*

RFP Released August 6, 2023

Deadline for Vendor Questions Submitted to the City of Liberty Hill August 16, 2023, by 5:00PM CST

Answers to be posted on the City of Liberty Hill website on or before August 18, 2023, by 5:00PM CST

RFP Opened (last day to submit Responses) August 23, 2023, at 2:00PM CST

Contract Award Target On or before October 2023

Services to begin upon execution of contract

*The City of Liberty Hill reserves the right to change the dates in the Schedule of Events above upon written notification to prospective Vendors through a posting on the City of Liberty Hill website. It is the responsibility of interested Vendors to check the City of Liberty Hill website for all updates and changes.

All questions regarding the solicitation shall be submitted via email to nrobinson@libertyhilltx.gov by 5:00 PM on the due date noted above. A copy of all the questions submitted and the City’s response to the questions shall be posted on our webpage at:

https://www.libertyhilltx.gov/bids.aspx.

2. Solicitation Updates: Respondents shall be responsible for monitoring the City’s website at https://www.libertyhilltx.gov/bids.aspx. for any updates pertaining to the solicitation described herein. Various updates may include addendums, cancelations, notifications, and any other pertinent information necessary for the submission of a correct and accurate response. The City will not be held responsible for any further communication beyond updating the website.

3. RESPONSE DUE DATE: Signed and sealed responses are due at or before August 23, 2023, at 2:00PM CST, on the date noted above to the Purchasing Department. Mail or carry sealed responses to:

FedEx, UPS or Hand Deliver to:

City of Liberty Hill Purchasing Department 926 Loop 332 Liberty Hill, Texas 78642

Mail to:

City of Liberty Hill Purchasing Department PO Box 1920 Liberty Hill, TX 78642

3.1. Responses received after this time and date shall not be considered.

3.2. Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number, due date and “DO NOT OPEN”.

3.3. Facsimile or electronically transmitted responses are not acceptable.

3.4. Late responses will be returned to Respondent unopened if return address is provided.

3.5. Responses cannot be altered or amended after opening.

3.6. No response can be withdrawn after opening without written approval from the City for an acceptable reason.

3.7. The City will not be bound by any oral statement or offer made contrary to the written specifications.

mailto:nrobinson@libertyhilltx.gov https://www.libertyhilltx.gov/bids.aspx https://www.libertyhilltx.gov/bids.aspx

4. Agreement Negotiations: In establishing an agreement as a result of the solicitation process, the City may:

4.1. Review all submittals and determine which Respondents are reasonable qualified for award of the agreement.

4.2. Determine the Respondent whose submittal is most advantageous to the City considering the evaluation criteria.

4.3. Attempt to negotiate with the most responsive Respondent an agreement at fair and reasonable terms, conditions and cost.

4.4. If negotiations are successful, enter into an agreement or issue a purchase order.

4.5. If not successful, formally end negotiations with that Respondent. The City may then:

4.5.1. Select the next most highly qualified Respondent and attempt to negotiate an agreement at fair and reasonable terms, conditions and cost with that Respondent.

4.5.2. The City shall continue this process until an agreement is entered into or until all negotiations are terminated.

4.6. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed most advantageous, or to waive any irregularities or informalities in the submittal received.

5. Post Award Meeting: The City and Respondent shall have a post award meeting to discuss, but not be limited to the following:

5.1. Identify specific milestones, goals and strategies to meet objectives.

5.2. Provide City contact(s) information for implementation of agreement.

6. Costs Incurred: Respondent shall acknowledge that the issuance of a solicitation shall in no way obligate the City to award a contract or to pay any costs associated with the preparation of a response to said solicitation. The costs in developing and submitting proposals, preparing for and participating in oral presentations or any other similar expenses incurred by a Respondent are the sole responsibility of the Respondent and shall not be reimbursed by the City.

Part III

Specifications

1. Scope and Objective: The intent of this solicitation is to hire a qualified contractor to furnish all on-site services, equipment, labor and materials necessary to provide annual maintenance (AM) services, preventative maintenance (PM) services and repairs for the generators located throughout City owned facilities. This shall include but is not limited to servicing, trouble shooting, repairing, ordering replacement parts in accordance with the manufacturer’s recommendations and making any necessary repairs to ensure each generator is operating as designed for intended application.

2. Generator Inventory: The Proposal Cost Form, herein ATTACHMENT B, contains the known list of generator units in the City facilities. If additional units are located during the course of fulfilling services, successful respondent shall communicate location and unit details to the Public Works Department so that it can be added to the schedule.

2.1. A change in the number of units to be serviced will require a change order and pricing amendment. Successful respondent shall submit a pricing change request to the Public Works Department. If approved, a contract amendment will be issued.

3. Locations: Addresses for each generator will be provided in the Existing Generator Information

(ATTACHMENT C).

4. Maintenance Parts: Successful respondent shall ensure that replacement parts are available on site to Liberty Hill as quickly as possible. Maintenance parts does not include normal operating supplies. Operating supplies shall be available at all times. Parts shall be provided on a cost-plus percentage (%) mark-up basis. Percentage mark-up bid shall be provided on ATTACHMENT B.

5. Damage: Successful respondent shall be responsible for damage to the City’s equipment, property, workplace and its contents caused by negligence in work, its personnel and equipment usage.

6. Delivery Of Services: The specified services shall be scheduled and available as follows:

6.1. Annual Maintenance shall be performed once per year.

6.1.1. The day(s) for AM shall be scheduled with the City’s Public Works Department.

6.2. Successful respondent must be able to provide as needed repair service within twenty-four

(24) hours from receiving notice from City staff. City expects successful respondent to give “priority” service status to the City on all service and repair requests.

7. Preventative Maintenance: Per location quarterly preventative maintenance service (PM) shall include complete service checks to the locations shown on the bid form ATTACHMENT B.

Quarterly shall mean three (3) times per year spaced three months apart. The fourth quarter shall be reserved for the Annual Maintenance (AM).

7.1. Preventative maintenance cycle shall include but not be limited to inspection and testing of the following critical systems:

7.1.1. Fuel system and levels

7.1.2. Coolant system and levels

7.1.3. Lubrication system

7.1.4. Air system (combustion and cooling air)

7.1.5. Starting system (batteries and charger)

7.1.6. Alternator and;

7.1.7. Transfer switch

7.2. Preventative maintenance shall include the general cleanliness of the generator and its surroundings. Check for and repair leaks.

7.3. Check for and address alarms and warnings.

7.4. Oil levels shall be checked during non-operating and operating conditions. Oil shall be maintained as close to full as possible.

7.5. Coolant shall be maintained.

7.6. Diesel unit fuel levels shall be checked and water drained from the separators as needed.

7.7. Gas unit fuel supply shall be checked and supply piping checked for cracks or damage.

7.8. All loose clamps or wire connections shall be corrected and corroded wires shall be cleaned or replaced.

7.9. Batteries shall be checked for cleanliness and corrosion and replaced if necessary. Battery operator shall be checked, tested and replaced if necessary.

7.10. Alternators shall be inspected and cleaned.

7.11. Transfer switches shall be inspected and power turned off and on for testing.

8. Annual Maintenance: Annual Maintenance service (AM) shall include all complete service checks and cleaning as specified to the locations shown on the bid form ATTACHMENT C. The AM service shall include all services required in the PM in addition to the services outlined below. Annual shall mean one (1) time per year during the non-services quarter outlined in the PM specifications.

Annual maintenance shall include but not be limited to:

8.1. Change oil and filter

8.2. Change the fuel filter

8.3. Clean the crankcase breather

8.4. Check coolant concentration

8.5. Flush the cooling system (as needed)

9. Inventory Assistance: During maintenance visits successful respondent shall actively assist the city in completing and updating the inventory of generator units.

10. Emergency Service: Shall be defined as when any generator is not working and the power is on. The City has a primary fuel vendor in place for generator fueling. In the event that a secondary vendor is needed City fueling service shall be available as needed within Two (2) hours of order placed by City.

11. Repair Service: Successful respondent shall have ability to repair or replace any city generator system.

11.1. Equipment covered by original equipment manufacturers (OEM) warranty will be repaired under warranty first. Repairs to equipment outside of OEM warranty will repaired under the terms of this service agreement. All components deemed defective will be replaced with new OEM approved parts or equivalent.

11.2. City seeks hourly cost for repair during normal business hours Monday through Friday (8:00 AM – 5:00 PM) and cost for repairs outside normal business hours, weekends and holidays.

11.3. Successful respondent shall contact City about repair within one-hour (1) of notification from City.

11.4. City seeks response time of no less than two-hours (2) for service and repair calls for any time of day if catastrophic failure is reported. A four-hour (4) response time is acceptable for routine, non-emergency repairs.

11.5. City requires percentage of mark-up on parts and materials costs. Documentation of successful respondents costs will be required if applicable.

11.6. Any damage to a facility as a result of the repair work will be the responsibility of the successful respondent to repair as required and supervised by the City.

11.7. If during the preventative/scheduled maintenance services, the service provider determines the need for repair or replacement of parts, the scope of which extends beyond the assigned preventive/scheduled maintenance tasks, the service provider shall provide a written estimate to the Public Works Department for approval.

11.8. If any generator repair/service is expected to exceed twenty-four (24) hours in which a generator will be inoperable a mobile replacement generator must be supplied.

Part IV

Response Requirements

1. Solicitation Submission Requirements: To achieve a uniform review process and obtain the maximum degree of comparability, the responses shall be organized in the manner specified below.

Responses shall not exceed thirty-five (35) pages in length (excluding title page, index/table of contents, attachments, addendums, or work sample attachments (on flash drive) and dividers).

The Respondent shall submit one (1) original signed paper copy and three (3) copies, clearly identified as a “COPY” of its Response.

In addition, the Respondent shall submit one (1) flash drive, each containing a complete copy of Respondent’s submission and a redacted confidential submission in an acceptable electronic format (PDF, RTF, TXT, DOC, XLS). A complete copy of the Response includes all documents required by this Solicitation. The flash drive shall be titled: “SOLICITATION NUMBER - Complete copy of [Name of Respondent]’s submission” and the confidential submission shall be titled: “SOLICITATION NUMBER

- Complete copy of [Name of Respondent]’s submission – CONFIDENTIAL”. The Confidential submission copy must be redacted of any information deemed confidential by the Respondent. This Confidential copy will be used in responding to the Open Records Request. Failure to provide a flash drive may result in disqualification for award.

2. Title Page: Show the solicitation title and number, the name of your firm, address, email, telephone number(s) name of the Respondent's Project Administrator who may be contacted regarding the proposal, date, and Federal EIN.

2.1. The Federal Employers Identification number is the Federal EIN. To minimize identity theft, every company MUST have an Employers Identification Number (EIN) prior to award of a contract. For information on obtaining your EIN, you may contact the IRS at (800) 829-4933 or visit https://www.irs.gov/forms-pubs and complete the Form SS-4.

3. Letter of Transmittal: Identify the services for which solicitation has been prepared.

3.1. Briefly state your firms understanding for the services to be performed and make a positive commitment to provide the services as specified.

3.2. Provide the name(s) of the person(s) authorized to make representations for your firm, their titles, address, telephone numbers and e-mail address.

3.3. The letter of each solicitation shall be signed in permanent ink by a corporate officer or other individual who has the authority to bind the firm. The name and title of the individuals(s) signing the solicitation shall be clearly shown immediately below the signature.

4. Table of Contents: Present a clear and comprehensive identification of the contents of your proposal by section/tab number and by page number.

5. Added Value: Respondent shall explain and propose any added value that their specified program provides.

6. Response Checklist: This Checklist is to assist the Respondent in ensuring that all information is included in their response. Respondents must refer to the appropriate section of the RFP for detailed information on the following. Response pages must be numbered and contain an organized, paginated, table of contents corresponding to the Section and pages of the Response. Response shall include all of these elements or may be disqualified.

Tab Number

Requested Item Section or Attachment

1 Title Page (1 page) Part IV; Section 2

1 Letter of Transmittal (1 page) Part IV; Section 3

1 Table of Contents (1 page) Part IV; Section 4

2 Proposed Fee Part I; Section 7

3 Qualifications Part I; Section 7

4 Services Meet City Standards Part I; Section 7

5 References Attachment A

6 CIQ Form Part I; Section 8.3

7 Added Value Part IV; Section 5

8 Terms & Conditions Issues Part I; Section 2

9 Proposer’s Contract and/or Terms and Conditions Part I; Section 2

10 Solicitation Addenda, if applicable ESBD and/or the City of Liberty Hill Website

7. Confidentiality Of Content: All documents submitted in response to a solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances.

7.1. Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the document. The City will not be responsible for any public disclosure of confidential information if it is not clearly marked as such.

7.2. If a request is made under the Texas Public Information Act to inspect information designated as confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the information should be protected from disclosure. The matter will then be presented to the Attorney General of Texas for final determination.

ATTACHMENT A

RESPONDENT’S REFERENCE SHEET

PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE

SOLICITATION NUMBER:

RESPONDENT’S NAME: DATE:

Provide the name, address, telephone number and E-MAIL of at least three (3) Municipal and/or Government agencies or firms of comparable size that have utilized similar service within the last two (2) years. City of Liberty Hill references are not applicable. References may be checked prior to award. Any negative responses received may result in disqualification of submittal.

1. Company’s Name

Name of Contact

Title of Contact

E-Mail Address

Present Address

City, State, Zip Code

Telephone Number ( ) Fax Number: ( )

2. Company’s Name

Name of Contact

Title of Contact

E-Mail Address

Present Address

City, State, Zip Code

Telephone Number ( ) Fax Number: ( )

3. Company’s Name

Name of Contact

Title of Contact

E-Mail Address

Present Address

City, State, Zip Code

Telephone Number ( ) Fax Number: ( )

FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY

AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD.

CITY OF LIBERTY HILL COST PROPOSAL FORM – ATTACHMENT B PURCHASING

DEPARTMENT

Location Annual Maintenance (AM) Price Preventative Maintenance (PM) Price

Lift Station #1 $ $

Lift Station #2 $ $

Lift Station #3 $ $

Lift Station #4 $ $

Lift Station #5A $ $

Lift Station #5B $ $

Lift Station #5C $ $

Lift Station #6A $ $

Lift Station #7 $ $

Lift Station #11 $ $

Lift Station #12A $ $

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Solicitation Number: #S2023-026

Citywide Generator

Maintenance and Repair

Due Date:

August 23, 2023

Time: On or Before 2:00 PM CST

Submit to: City of Liberty Hill Purchasing Department 926 Loop 332 Liberty Hill, Texas 78642 nrobinson@libertyhilltx.gov

Tax ID Number:

Business Name:

Address:

Address:

Contact:

Telephone:

Entity Type:

E-mail:

HOW DID YOU HEAR

ABOUT THIS

SOLICITATION?

Newspaper City’s Website E-mail Announcement ESBD Other

FIRST TIME

RESPONDING TO CITY

OF LIBERTY HILL?

Yes No

IS YOUR BUSINESS

REGISTERED WITH

TEXAS BID SYSTEM?

Yes No Register at: http://www.texasbidsystem.com mailto:nrobinson@libertyhilltx.gov http://www.texasbidsystem.com/

Lift Station #12B $ $

Lift Station #12C $ $

Lift Station #12D $ $

Lift Station #12E $ $

Lift Station #13 $ $

Lift Station #13B $ $

Lift Station #13C $ $

Lift Station 14A $ $

Lift Station #14B $ $

Lift Station #19 $ $

Lift Station #20 $ $

Lift Station #23A $ $

Lift Station #23B $ $

Lift Station #23C $ $

Lift Station #23D $ $

Lift Station Omega Ranch $ $

Lift Station #31A $ $

Lift Station #31B $ $

Lift Station #31C $ $

Lift Station WWTF-1 $ $

Lift Station WWTF-2 $ $

Description Normal Business Hours Emergency Hours

Hourly Repair Cost $ $

Parts cost plus percentage (%) %

Attachment C : Existing Generators Information

Community Served (List Community Name & Lift Station Or leave blank if not applicable)

WWTF Lift Station Name

Latitude (Decimal Degrees)

Longitude (Decimal Degrees)

Pressure or Vaccuum

Sewer System

(Yes/No)

Permanent Generator

Onsite?

(Yes/No)

Wired for Portable

Generator?

(Yes/No)

Kilowatts Voltage Phase (0,1,2,3,4)

Generator Fuel Type (Butane Gas, Battery, Diesel, Fuel Oil, Gasoline, Propane or LP Gas, Natural Gas, Solar, Wind generator, Other – if other list the fuel type.)

Additional Fuel Supply

Onsite?

(Yes/No)

Hours of Operation on Fuel Supply

Example: LS 24 29.529764 -98.412861 Yes No Yes 525 0 1 Diesel No 10 Liberty Hill #1 30.630762 -97.867966 NO YES NO 125 480 3 Diesel YES 36 Liberty Hill #2 30..669154 -97.93062 NO YES Liberty Hill #3 30.666647 -97.916606 NO YES NO 25 480 3 Diesel YES 36 Liberty Hill #4 30.66066 -97.906533 NO YES NO 80 480 3 Diesel YES 36 Liberty Hill #5A 30.661637 -97.891092 NO YES NO 20 480 3 Diesel YES 36 Liberty Hill #5B 30.666862 -97.889564 NO YES NO 20 480 3 Diesel YES 36 Liberty Hill #5C 30.674169 -97.891956 NO YES NO 250 480 3 Diesel YES 36 Liberty Hill #6A 30.650648 -97.890085 NO YES NO 250 480 3 Diesel YES 36 Liberty Hill #7 30.69307 -97.96255 NO YES NO 250 480 3 Diesel Yes 36

Liberty Hill #11 30.635605 -97.849306 NO YES NO 100 480 3 Diesel YES 36 Liberty Hill #12A 30.633409 -97.81855 NO YES NO 375 480 3 Diesel YES 36 Liberty Hill #12B 30.623639 -97.810849 NO YES NO 125 480 3 Diesel YES 36 Liberty Hill #12C 30.635836 -97.805972 NO YES NO 100 480 3 Diesel YES 36 Liberty Hill #12D 30.61664 -97.819435 NO YES NO 200 480 3 Diesel YES 36 Liberty Hill #12E 30.624266 -97.823917 NO YES NO 42 480 3 Diesel YES 36 Liberty Hill #13 30.667657 -97.82535 NO YES NO 250 480 3 Diesel YES 36 Liberty Hill #13B 30.685281 -97.83686 NO YES NO 250 480 3 Diesel YES 36 Liberty Hill #13C 30.65756 -97.81621 NO YES NO 280 480 3 Diesel YES 36 Liberty Hill 14A 30.621797 -97.864149 NO YES NO 60 480 3 Diesel YES 36 Liberty Hill #14B 30.624196 -97.870821 NO YES NO 50 480 3 Diesel YES 36 Liberty Hill #19 30.637717 -97.838962 NO YES NO 300 480 3 Diesel YES 36 Liberty Hill #20 30.656779 -97.845677 NO YES NO 50 480 3 Diesel YES 36 Liberty Hill #23A 30.640444 -97.818049 NO YES NO 250 480 3 Diesel YES 36 Liberty Hill #23B 30.647685 -97.816711 NO YES NO 175 480 3 Diesel YES 36 Liberty Hill #23C 30.650251 -97.810769 NO YES NO 100 480 3 Diesel YES 36 Liberty Hill #23D 30.656671 -97.80771 NO YES NO 125 480 3 Diesel YES 36 Liberty Hill Omega Ranch 30.643403 -97.81507 NO YES NO 42 480 3 Diesel YES 36 Liberty Hill #31A 30.627134 -97.855683 NO YES NO 40 480 3 Diesel YES 36 Liberty Hill #31B 30.620304 -97.848322 NO YES NO 175 480 3 Diesel YES 36 Liberty Hill #31C 30.618869 -97.845278 NO YES NO 50 480 3 Diesel YES 36 Liberty Hill WWTF-1 30.631873 -97.862174 NO YES NO 250 480 3 Diesel YES 36 Liberty Hill WWTF-2 30.631873 -97.862174 NO YES NO 250 480 3 Diesel YES 36

TCEQ - 20744c (02/17/2022) WQ EPS - Attachment for Community Lift Stations and WWTF Lift Station Information