ESBD_File_330945_RFP 721-2338 - Submission Instructions.docx
DOCX document 69 KB Posted
- Attached to
- Event Rental Services (Repost)
- Solicitation number
- 721-2338
- Issued by
- Travis County, Austin City, Texas
About this file
This document provides the submission instructions for responding to a Request for Proposal (RFP) for Event Rental Services issued by the University of Texas at Austin. The solicitation is open to vendors in the state of Texas, specifically targeting the jurisdictions of Travis County and the City of Austin. The RFP requests a variety of event rental equipment and services, including party, holiday, and event decorating, portable toilet rental, meeting room equipment, and tent and tarpaulin rental. Vendors must submit their responses through the Bonfire portal by the closing date of August 22, 2023, at 2:30 PM CDT. A vendor discussion period is open from July 21 to August 3, 2023, during which vendors can communicate with the University.
The RFP outlines specific file types and quantities for the requested information, including responses to questions, price proposals, price lists, and additional services. Vendors must also submit a signed Execution of Offer, HUB Subcontracting Plan, and complete any required BidTables. The RFP provides details on file size limitations, character limits for text fields, and instructions for obtaining BidTable Response Templates.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Responses to Questions and Requests for Information (Section 4, Tab 1-4) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Additional Information |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Optional |
| Does Proposer Take Exception to Any of the Terms or Conditions contained in the Proposed Services Agreement? (Section 6, Attachment 2) |
| Data Type: Yes/No |
| N/A |
| Required |
| Red-Lined Proposed Services Agreement (if exceptions taken - submit in MS Word Document) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Signed and Completed Price Proposal (Section 2) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Price Lists (Section 2, 2.B) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Additional Services (Section 2, 3) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Event Rentals (BT-17DX) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Execution of Offer (Section 6, Attachment 1) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Signed and Completed HUB Subcontracting Plan (Section 6, Attachment 3) |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 96260 |
| Party, Holiday, and Event Decorating and Planning Services |
| NIGP |
| 97182 |
| Toilets, Portable, Rental or Lease |
| NIGP |
| 98152 |
| Meeting Room Equipment and Accessories, Rental or Lease |
| NIGP |
| 98172 |
| Tents, Tarpaulins and Supplies Rental or Lease |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/101163.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/101163
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Aug 22, 2023 12:30 PM CDT.
The Vendor Discussion period for this opportunity starts Jul 21, 2023 8:00 AM CDT. The Vendor Discussion period for this opportunity ends Aug 03, 2023 5:00 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Aug 22, 2023 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us header1_image1.png
File details come from the government source that posted it. Updated .