ESBD_File_330030_Question & Answer Form #1_8.18.2023.pdf

Rev. 2/1/19

August 18, 2023

QUESTIONS & ANSWERS

Request for Qualifications (RFQ)# 2307-001

Project Management Firms for Services and Staff Augmentation

QUESTIONS AND ANSWERS ARE FOR INFORMATIONAL PURPOSES ONLY

Q.1 Should the required Insurance Requirements (Exhibit K) have a signature and date line? Or should we sign the last page as it?

A.1 Do not sign Exhibit K. That is for informational purposes of expectations once a contract is offered.

Addendum No. 1 has been issued to provide Exhibit J: Insurance Coverage Form, which is the Required form for completion and signature.

Q.2 Will Project Management staff be needed and/or required to office at Central Health facilities or the project sites?

A.2 An in-person presence will depend on the Scope of Work requirements once specific needs are identified.

Q.3 Does Central Health use Project Management software that the consultants will be expected to utilize? eBuilder, Projecto, etc.

A.3 Central Health has begun implementation of Procore.

Q.4 How many Project Management firms are anticipated to be selected for the

Prequalified List?

A.4 As of the date of this answer, Central Health does not anticipate a minimum or maximum number of firms selected for the Prequalified List.

Q.5 How long is the anticipated contract term with the selected firm(s)?

A.5 Any contract resulting from the Prequalified List will be dependent on the Scope of

Work requirements.

Q.6 Are the respondents being graded on the stipulated Evaluation Criteria within a certain point system? If so, can you share the number of Available Points per category of Evaluation Criteria?

A.6 See p.17, VI.B.1 of the RFQ package.

Q.7 Under Section VI.A, it states that “This prime point of contact must be based in the firm’s local office (within Travis, Williamson or Hays Counties.)” Does this mean we do not qualify as a respondent if we don’t have an office in one of those counties?

A.7 Yes Q.8 I have completed the review of the PM Firms for Services and Staff Augmentation

RFQ. Kindly let me know if I should register through a link to specifically receive the

RFP.

A.8 Central Health is not presently conducting an RFP, only the RFQ.

Q.9 "9. Completed Insurance Coverage Form - Required"

Is this a form to be included and if so will it be provided?

Will a certificate of insurance coverage answer this section?

A.9 Refer to A.1

Q.10 REFERENCE: VI. STATEMENT OF QUALIFICATIONS CONTENT

REQUIREMENTS, A Staff, Bullet Point Two:

“This prime point of contact must be based in the firm’s local office (within Travis, Williamson or Hays Counties)”

(1) QUESTION: Is the contractor disqualified if they do not have an office in Travis, Williamson, or Hays Counties?

(2) QUESTION: Can the contractor HUB partner have a local office in Travis, Williamson or Hays Counties and qualify the contractor to be an acceptable source?

A.10 (1) Yes

(2) No

Q.11 In reference to “medical equipment planners”; will Central Health be requesting full-service support of planning, procurement support, and logistics, or is the support request just for medical equipment planning independently?

A.11 Specific needs have not been determined yet.

It is the Respondent’s responsibility to self-report the types and levels of services the firm is qualified to offer while ensuring their Statement of Qualifications validate said services.

See Exhibit C – Acknowledgement of Receipt Form

Q.12 If Central Health does request to utilize procurement support for medical equipment, will they be utilizing a GPO/negotiated contract(s) or will there be a bid process required?

A.12 Central Health utilizes cooperative contracts and its own bid processes when appropriate.

Q.13 What is the general timeline for the projects? Are there hard deadlines already in mind?

A.13 Projects will fall within the Eligibility Duration of the Prequalified List (Refer to RFQ, p.2) No.

Q.14 What is the scope of the projects being planned?

A.14 TBD

Q.15 What are Central Health's largest struggles/hurdles in the current environment?

A.15

Current struggles include working with local utilities to get new service, the permitting process, supply chain impacts, and the competitive environment for subconsultants given the number of active projects in this market. Also, Central Health has dramatically increased the number, scope, and program of our construction and development work over the past two years.

Q.16 Number of people needed for staff augmentation?

A.16 TBD

Q.17 If the Respondent is 100% self-performing, is the Historically Underutilized Business

(HUB) Form required?

A.17 Yes. Even if self-performing, the Respondent must complete p.1 of the form.

Q.18 If the HUB Form is required to be submitted with a bidders proposal to this RFQ, and given that the specific scope and specific budget are not known at this time for future Task Orders (“Projects”), how should bidders complete the following fields on the form:

• Subcontract Amount:

• Percentage:

• Description of Work

A.18 Leave blank if unknown. Respondents should be aware that the if selected for the Prequalified List and asked to provide a proposal on a Scope of Work, an updated HUB Form will be required.

Q.19 Given that this solicitation is a “Request for Qualifications” and that the specific scope and specific budget is not known at this time for future Task Orders (“Projects”), would Central Health consider changing the requirement to submit the Historically Underutilized Business (HUB) Form with the initial proposal to this RFQ? Would Central Health consider determining, with each Task Order Solicitation, whether an HSP (HUB Subcontracting Plan) is required and, as such, requiring contractors to submit an HSP when responding to a specific Project Request for Quote?

A.19 The requirement stands. See A.18 Q.20 Should the Questions and Answers for this RFQ be delayed for any reason, would

Central Health consider extending the deadline to allow for at least seven business days between the posting of answers to questions and the proposal submission date?

A.20 No Q.21 Is there an established budget for augmented staff, hourly or per contract?

A.21 See Q&A item 27 Q.22 How long does the selection for this RFQ pool last?

A.22 Refer to the RFQ, p.2 Q.23 Can you provide a copy of the contract agreement?

A.23

A SAMPLE contract agreement is included in the RFQ package.

Q.24 We understand that Task Orders will be issued when the individual project scopes are determined, however, will Central Health please clarify how much support (on an FTE basis) and what types of support will be required for each Task Order?

A.24 Yes, each task order will specify the number of hours needed and what type of support needed.

Q.25 Is Travis County Healthcare District d/b/a Central Health, opposed to Joint Venture partnerships for this contract engagement?

A.25 No.

Q.26 Is there an expectation of key leads for this contract engagement to be full-time or may they be part -time depending on each of the project scopes of work and project durations?

A.26 Both depending on the project scopes of work and project durations.

Q.27 In Section 1.B.Purpose of RFQ. Please clarify that the ‘total project management fees are not expected to exceed the amount of $500,000.’ Does that mean per project scope, or term of the 48 month agreement, understanding that the fee will be based on either time commitment or on specific work order tasks?

A.27 Per project scope, including any revisions, within the then-current Fiscal Year.

END OF QUESTIONS AND ANSWERS #1