ESBD_File_328529_601440000040502_Solicitation Package.pdf

PDF 2 MB Posted Jun 28, 2023

Attached to: Medium-lift and Fixed Wing UAS
Solicitation number: 601440000040502
Issued by: Smith County, Tyler City, Texas

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Written by GovTribe AI · Apr 11, 2024

This document is a solicitation issued by the Texas Department of Transportation (TxDOT) for the procurement of Medium-lift UAS and Fixed Wing UAS. The solicitation requests proposals for these Unmanned Aerial Systems, including associated accessories such as batteries, propellers, and controllers. Key details include:

The initial contract term is 2 years, with an optional 2-year renewal at TxDOT's discretion. The solicitation calendar provides estimated dates, with the due date for responses being July 20, 2023 and a tentative contract award date of October 1, 2023. A non-mandatory pre-response conference is scheduled for July 5, 2023. TxDOT may invite the highest scoring respondents to participate in a demonstration and negotiations. The UAS must meet various technical and performance requirements detailed in the specification, including being NDAA compliant, RTK/PPK capable, and able to operate in challenging environments.

The solicitation indicates that TxDOT will evaluate responses based on best value, considering factors such as qualifications, approach to meeting requirements, and pricing. Pricing will be evaluated on a per-unit basis, with TxDOT issuing blanket purchase order releases as needed. Subcontracting opportunities are not anticipated, and no HUB Subcontracting Plan is required at the time of submission.

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File	Type	Posted
ESBD_File_328529_601440000040502_ Pricing Schedule.xlsx	XLSX spreadsheet	Jun 28, 2023
ESBD_File_328529_601440000040502_Questions and Answers.pdf	PDF	Jun 28, 2023
ESBD_File_328529_601440000040502_Addendum 1.pdf	PDF	Jun 28, 2023

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INSTRUCTIONS TO RESPONDENTS

USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE

The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code. The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).

New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.

Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.

CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 1-512-463-3459.

Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.

Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.

Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html

Revised 03/23/2021

THE ATTACHED SOLICITATION SHOULD BE RETURNED AS FOLLOWS:

must be received before the hour and dateAll responses for Solicitation No.

specified

All reference to time in the solicitation shall mean Central Time.

Email responses must be sent to PRO_Bids@txdot.gov. Email responses must not exceed 20 MB and be in portable document format (PDF) or Excel format for pricing schedules, signed by respondent, and attached to the email to be considered for award. Emails exceeding 20 MB must be sent to PRO_Bids@txdot.gov through managed file transfer services such as, but not restricted to, Dropbox™. TxDOT will not be responsible for failure of electronic equipment, operator error, server delays, or system outages. Responses that are late, illegible, incomplete, file corrupted, flagged as a virus, or otherwise non-responsive will not be considered.

Respondent must place the following in the subject line of their email submission: Solicitation Number, Company Name.

The response must be sent only to PRO_Bids@txdot.gov. Any response sent to any email address other than PRO_Bids@txdot.gov - whether directly, courtesy copy (cc), or blind copy (bcc) - will be considered non-responsive.

For hand delivery or courier service, United States Postal Service, Federal Express, United Parcel Service, or other mail delivery service, contact the purchaser for assistance.

Request for Offer

Medium and Fixed Wing UAS

Solicitation No. 601440000040502

NIGP Class-Item: 035/96

Purchaser: Leigh Wilson, CTCD

2 - 8

Solicitation Calendar of Events

Estimated Solicitation Posting Date: 06/28/2023

Non-Mandatory Pre-Response

Conference:

07/5/2023

Deadline for submission of questions:

Reference Paragraph 10 – Contact Information

07/6/2023

TxDOT Response to Questions to be posted by:

07/10/2023

Solicitation Due Date: 07/20/2023 10:00 AM

Tentative Date for Contract Award: 10/1/2023

3 - 8

1. Description of Goods: This solicitation is to establish a contract for goods for medium and fixed wing UAS for the AVN Division.

2. Term of Service: The initial term of the contract shall commence upon execution for a period of two years with the option to renew for one two-year period at TxDOT's sole discretion. TxDOT will provide an intent to renew, in writing, a minimum of 30 days prior to expiration of the current term.

NOTE: The dates, list below, are estimated and based on the anticipated award date of the contract.

Initial term October 1, 2023 through September 30, 2025

1st Renewal Option October 1, 2025 through September 30, 2027

3. Electronic State Business Daily (ESBD): This solicitation is posted on the ESBD.

It is the responsibility of the respondents to be active on the CMBL to receive notifications regarding addenda or additional information related to the solicitation.

http://www.txsmartbuy.com/esbd

4. Order of Precedence: In the event of any conflict, terms contained in the document shall prevail in the order as listed below:

4.1. Solicitation No. 601440000040502

4.2. Specification TxDOT 035-96-40502 Dated June 2023

4.3. TxDOT Terms and Conditions, June 2022

4.3.1. Payment will be made in accordance with Part 4, Para. 4.04 (b)

4.4. Pricing Schedule

4.5. Execution of Offer

5. Authorized Dealer: Respondent must be an official authorized dealer or authorized reseller of the bodies and aerial devices being solicited. Respondent will be required to submit documentation and proof that they are an authorized dealer or reseller.

6. Delivery Hours: Delivery must be made between 8:00 a.m. and 4:00 p.m. Monday through Friday except on regularly-observed state or federal holidays.

7. Freight: All prices must be FOB destination, freight pre-paid and included in the unit price. Vendor must be responsible for any shipping charges or insurance coverage or claims to or from the manufacturer’s site or repair center. Special packaging requirements for return of products will be the vendor’s responsibility. Vendor must bear the risk of loss, damage, or theft of product up to TxDOT premises.

8. Estimated Quantities:

Quantities are estimates only to be used for the purpose of comparing responses. The respondent must enter their unit price on Pricing Schedule. Total price will be evaluated by multiplying the unit price for each line by the estimated quantities listed on Pricing Schedule.

TxDOT will issue blanket purchase order releases (BPOR) based on the amount needed to satisfy TxDOT’s operating requirements. BPOR may be up to the aggregate contract amount subject to further allocation of funds, and there is no guarantee any BPOR will be issued under this contract.

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9. Texas HUB Subcontracting Plan:

Not Probable

Subcontracting opportunities are not probable. Therefore, respondents are not required to submit a HUB Subcontracting Plan (HSP) with their response at the time of submission. However, if during the term of the contract, subcontractors will be used in the delivery of the goods and/or services, the awarded contractor(s) must complete a HSP to verify their intent to subcontract and show their good faith effort to contract with HUBs and submit for TxDOT approval prior to use of the subcontractor(s).

In addition, the contractor(s) must submit monthly a “Prime Contract Progress Assessment Report” and “HUB Subcontracting Plan (HSP) Progress Compliance Form - 2579” to the point-of-contact on the contract and TxDOT’s Civil Rights Division.

10. Disclosure of Interested Parties:

The contract resulting from this solicitation is estimated to exceed $1 million. The vendor must provide to TxDOT an executed Texas Ethics Commission, Form 1295, Disclosure of Interested Parties, within seven business days of request. Failure to provide an executed Form 1295 may result in the vendor’s response being declared non-responsive and the contract being awarded to the next responsive, responsible respondent.

The vendor must use the application available at the TEC website noted below to enter the information required on Form 1295. This website also contains frequently asked questions, instructions, and information regarding the rules. For questions regarding completion of this form or the rules, please contact the Texas Ethics Commission.

https://www.ethics.state.tx.us/File/

The Disclosure of Interested Parties is mandated by Government Code §2252.908 and 1 Tex.

Admin. Code §46.5.

11. Contact Information:

The individuals listed below are the only authorized TxDOT contacts. Contacting any other TxDOT personnel regarding this solicitation, may result in the respondent being disqualified. Any changes as a result of questions will be made by TxDOT in the form of an addendum to the solicitation; no oral changes will be considered.

For clarification or questions regarding this solicitation, respondents may contact:

Primary Contact:

Leigh Wilson, CTCD 903-510-9276 Leigh.Wilson@txdot.gov

Secondary Contact:

Jason Jones, CTCD 915-790-4347 Jason.Jones@txdot.gov

When submitting questions through vendor discussion, the vendor must include the name of the document and paragraph number related to the question.

12. Pre-Response Conference:

Optional Pre-Response Conference

TxDOT will conduct a non-mandatory pre-response conference for all interested respondents to familiarize them with the requested goods and/or services and to give all potential respondents an opportunity to seek answers to any questions which they may have concerning the solicitation.

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Respondents should arrive not later than the scheduled start time stated in the solicitation. TxDOT will not be responsible for repeating information already provided.

Respondent should have a representative attend the pre-response conference. Respondent’s representative must sign a register.

Any changes to the solicitation requirements resulting from the pre-response conference will be made by TxDOT in the form of an addendum to the solicitation.

The pre-response conference information is shown below:

Date: 7/5/2023

Time: 2:00 PM Central Time

All personnel attending the pre-response conference must log in to WebEx using the following steps:

Respondent must list their name and company when attending the WebEx, as shown below:

Example: John Doe – TxDOT

Meeting number: 2311 582 0945

Meeting password: JknPhTFV747

WebEx Link:

https://txdot.webex.com/txdot/j.php?MTID=mb08db5887ef286730d2258c831eb0945

Call-in number: 1-415-655-0003

IMPORTANT NOTICE: Please note that this WebEx service allows audio and other information sent during the session to be recorded, which may be discoverable in a legal matter. By joining this session, you automatically consent to such recordings. If you do not consent to being recorded, discuss your concerns with the host, or do not join the session.

13. Multiple Awards:

Multiple contracts may be awarded from this solicitation.

In accordance with TxDOT Terms and Conditions, Part II, TxDOT reserves the right to make award or awards to best serve the interest of the state.

Award will be made to the respondent(s) providing the best value for the state as directed by TxDOT Terms and Conditions, Paragraph 2.07.

14. Response Submission:

14.1. GENERAL FORMAT: The respondent must submit one signed and dated response to include the documentation required per response paragraph 14.3 to the email address as indicated on the “Instructions to Respondents” page.

14.2. The respondent shall not encrypt or password protect response or embed documents within the response; each section must be its own separate document.

14.3. RESPONSE: Failure by the respondent to submit the documentation listed below will result in the response being considered non-responsive. The response submission must be submitted with each section named with the “Section #” and brief description not to exceed 30 total characters as a separate document in the following format:

14.3.1.

14.3.2.

Section 1 – Pricing Schedule

Section 2 – Execution of Offer

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14.3.3. Section 3 – Data Sheet Schedule

14.3.4. Section 4 – Vendor Qualifications and Experience Schedule: Complete and return detailing respondent qualifications and experience to include certifications or licenses required.

14.3.5. Section 5 – Texas Family Code Schedule

14.3.6. Section 6 – Respondent References Schedule: The respondent must submit a minimum of 3 references to substantiate the qualifications and experience requirements for similar services completed for 2 years within the past 5 years.

References must illustrate respondent’s ability to provide the services outlined in the spec.

14.3.7. Section 7 - Maintenance Plan Schedule: If the respondent offers a Maintenance Plan, this plan must be clearly described.

14.3.8. Section 8 – Extended Warranty Schedule: If the respondent offers a Warranty, this warranty must be clearly described.

14.3.9. Section 9 – Technology Swap Program Schedule: If the respondent offers a Technology Swap Program, this program must be clearly described.

14.3.10. Section 10 – Addenda: Acknowledgment of associated addenda, if applicable.

NOTE: TxDOT reserves the right to waive minor errors and omissions, reference paragraph 2.02(h) of TxDOT Terms and Conditions.

15. Evaluation:

15.1. TxDOT will consider best value for the state (reference TxDOT Terms and Conditions, Paragraph 2.07).

15.2. TxDOT reserves the right to omit oral presentations, discussions, negotiations or not make an award.

15.3. Respondent is strongly encouraged to provide its best proposal in the response. TxDOT makes no guarantee there will be any opportunity to make oral presentations, attend discussions or to negotiate at any point during the evaluation process. TxDOT may seek additional information, negotiate, and solicit Best and Final Offers (BAFO) from respondents determined to be in the competitive range.

15.4. Evaluation of Responses: Only a complete response with the listed required submittal documents and meeting minimum qualifications will be considered. Failure to meet the minimum qualifications and submit the required documents will result in a response being declared non-responsive. TxDOT reserves the right to conduct studies and other investigations as necessary to evaluate any response.

15.5. Evaluation Criteria:

Pass/Fail Criteria: In addition to the weighted criteria, TxDOT will review responses based on the Pass/Fail criteria as follows:

15.5.1. All Documents in response submission section above are included in the response.

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15.6. A TxDOT evaluation committee will evaluate and score each response based on the established criteria described in this solicitation. Respondents must not contact members of the evaluation team. Responses will be evaluated according to the respondent’s ability to best satisfy TxDOT requirements. Submissions will be evaluated and scored on a weighted system to determine the response offering the best value.

15.6.1. Only responses that pass the criteria referenced in Pass/Fail will be reviewed and scored.

15.6.2. Written responses will be evaluated as indicated below:

Respondent qualifications and experience 30%

Respondent’s approach to meeting the requirements detailed in the Specification.

40%

Pricing 30%

15.7. TxDOT reserves the right to check references and include in scoring of the next evaluation phase.

15.8. Definitions Demonstration and Negotiations:

15.8.1. Demonstration – The respondent will be expected to physically demonstrate the features, options, capabilities, and performance of the proposed UAS(s). This live demonstration must include the opportunity for the TxDOT evaluation team to operate the UAS under the guidance and supervision of the respondent. The respondent must be prepared to provide answers to clarification questions from the evaluation team. The demonstration format will be based on the agenda set by TxDOT.

15.8.2. Negotiations – This will include but is not limited to the terms and conditions, pricing, options, maintenance plan, warranty, technology swap program and any additional items within respondent’s proposal.

15.9. Demonstration:

15.9.1. TxDOT reserves the right to down select and invite the highest scoring respondents to participate in a demonstration.

15.9.2. TxDOT will advise each respondent in writing of the location, date, and time of the scheduled demonstration. A minimum of 14 business days’ notice will be given to the respondent(s) selected for the demonstration phase. Attendance at the demonstration is mandatory. Failure to attend the demonstration at the location, date, and time designated by TxDOT will disqualify the response submitted by the respondent.

15.9.3. Demonstrations will assess features, options, capabilities, and performance of the proposed UAS(s) that benefit TxDOT. The demonstration will include flight, sensors, cameras, and data collection.

15.9.4. TxDOT may provide the respondent with a list of proposed key personnel required to attend and participate in the demonstration.

15.9.5. Demonstrations will be evaluated as indicated below and scores will replace the written response scores:

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UAS features, options, capabilities, and performance 70%

Pricing from respondent’s original written proposal 30%

16. Negotiations: TxDOT reserves the right to select and invite the highest scoring respondent(s) to participate in negotiations and may request a BAFO. TxDOT will conduct negotiations at a designated location and mutually agreed to date(s) and time for the meeting(s).

16.1.1. When a BAFO is requested, respondents must submit one clean and one red-lined version as instructed by TxDOT.

17. Post Award Meeting: The successful respondent(s) may be required to attend a post award meeting with TxDOT within 10 business days after the award. If a post award meeting is scheduled, TxDOT will advise each respondent in writing of the location, date, and time. The purpose of the meeting is to discuss the terms and conditions of the award and to provide additional information regarding the contract.

18. Debriefing Meeting: A respondent who responded to the solicitation may request a debriefing meeting within 30 calendar days of the award being posted to the ESBD. Respondent must request this meeting in writing from the purchaser listed on the solicitation.

TEXAS DEPARTMENT OF TRANSPORTATION

SPECIFICATION NO.

TxDOT 035-96-40502

DATED: JUNE 2023

Medium-lift UAS and Fixed Wing UAS

PUBLICATION

This specification is a product of the Texas Department of Transportation (TxDOT). This specification may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This Specification is to provide Unmanned Aerial Systems (UAS), including Medium-lift UAS, Fixed Wing UAS, and UAS Accessories.

2. DEFINITIONS OF TERMS AND ACRONYMS

2.1. AGL – Above Ground Level.

2.2. BLUE UAS –Meets requirements of NDAA.

2.3. BVLOS – Beyond Visual Line of sight.

2.4. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or BPO.

2.5. EMI/RFI – Electro-Magnetic Interference/Radio Frequency Interference.

2.6. FAA – Federal Aviation Administration.

2.7. GNSS– Global navigation satellite system.

2.8. GSD – Ground Sampling Distance.

2.9. INS – Inertial Navigation System

2.10. IP – Ingress Protection rating.

2.11. NDAA – National Defense Authorization Act.

2.12. NIR – Near Infrared.

2.13. NIT – Unit of measure of luminance. 1 nit = 1 Candela per square meter.

2.14. NGS CORS – National Geodetic Survey Continuously Operating Reference Stations.

2.15. PM – Project manager.

2.16. POC – Point-of-contact.

2.17. RTK/PPK – Real Time Kinematics/Post Processing Kinematics.

2.18. SDHC – Secure Digital High Capacity.

2.19. TxDOT – Texas Department of Transportation.

2.20. UAS – Unmanned Aerial Systems. This encompasses the aircraft, ground control station, and sensor(s).

2.21. VLOS – Visual Line of Sight.

2.22. VRS – Virtual Reference Station

2.23. VTOL – Vertical Takeoff and Landing.

3. APPLICABLE LAWS AND STANDARDS: The vendor shall provide the specified UAS requirements in accordance with all federal, state, and local applicable laws, standards, and regulations including but not limited to:

3.1. 14 CFR Part 107, sUAS Operations

3.2. NDAA – National Defence Authorization Act

4. CURRENT ENVIRONMENT: The TxDOT UAS program’s goal is to enable the department to supplement data collection utilizing an emerging technology that will provide an increase in safety and efficiency at a lower cost to the state than legacy methods alone. The implementation of UAS at TxDOT will bring benefits to multiple disciplines within the department including survey supplementation, infrastructure inspection, emergency response, construction project documentation, and more.

5. VENDOR QUALIFICATIONS:

5.1. The vendor must be a company or an entity engaged in the business of providing UAS and accessories for a minimum of 2 years within the past 5 years.

5.2. Recent start-up businesses do not meet the requirements of this solicitation.

A start-up business is defined as a new company that has no previous operational history or expertise in the relevant business.

6. MEDIUM-LIFT UAS REQUIREMENTS: Medium-lift UAS must be:

6.1. NDAA compliant.

6.2. Capable of carrying OEM, after market or universal fit specialty sensors.

6.3. Compact and transportable within the luggage space of a vehicle.

6.4. Portable within a hardcase that contains the UAS, controller and spares.

6.5. Easy to assemble, operate, and maintain.

6.6. Integrated with anti-collision lights that meet FAA requirements for night flight.

6.7. Remote ID compliant.

6.8. RTK/PPK capable (integrated or add-on module) capable of connecting to the TxDOT VRS network.

6.9. Capable of operating in areas with High EMI/RF interference, and GPS denied/degraded environments.

6.10. Capable of automated flight planning modes for mapping, orbits, towers, etc.

6.11. IP rated allowing for operations in light rain.

6.12. Equipped with survey grade mapping and/or LiDAR sensor(s).

6.13. Equipped with the following hardware:

6.13.1. Weighted Landing Pad

6.13.2. Up to 10 batteries per UAS

6.13.3. Enterprise/Smart controller with high NIT screen that is easy to see in direct sunlight without the use of a sun visor/hood.

6.13.4. 2 x SD card for each UAS with minimum rating of SDHC (64GB) or better and U3 or better

6.13.5. Card reader adapter

6.13.6. Hard case for transport of UAS

6.13.7. Extra set of propellers (minimum of 1 set of spares per UAS)

7. FIXED WING UAS REQUIREMENTS: Fixed wing UAS must be:

7.1. NDAA compliant.

7.2. Compact and transportable within the luggage space of a vehicle.

7.3. Portable within a hardcase that contains the UAS, controller and spares.

7.4. Easy to assemble, operate, and maintain.

7.5. Integrated with anti-collision lights that meet FAA requirements for night flight.

7.6. Remote ID compliant.

7.7. RTK/PPK capable (integrated or add-on module) capable of connecting to the TxDOT VRS network.

7.8. Capable of operating in areas with High EMI/RF interference.

7.9. Capable of automated flight planning modes for mapping, orbits, etc.

7.10. IP rated allowing for operations in light rain.

7.11. Equipped with survey grade mapping and/or LiDAR sensor(s).

7.12. Equipped with the following hardware:

7.12.1. Weighted Landing Pad

7.12.2. 3 batteries per UAS

7.12.3. Enterprise/Smart controller with high NIT screen that is easy to see in direct sunlight without the use of a sun visor/hood.

7.12.4. 2 x SD card for each UAS with minimum rating of SDHC (64GB) or better and U3 or better

7.12.5. Card reader adapter

7.12.6. Hard case for transport of UAS

7.12.7. Extra set of propellers (minimum of 1 set of spares per UAS)

8. UAS ACCESSORIES: UAS Spares and Replacement Accessories

8.1. Medium-Lift UAS Batteries

8.2. Fixed Wing UAS Batteries

8.3. Anemometer (Optional)

8.4. Medium-Lift UAS Extra set of propellers (spares)

8.5. Fixed Wing UAS Extra set of propellers (spares)

9. WARRANTY REQUIREMENTS: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable.

Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

10. MAINTENANCE PLAN (OPTIONAL): The maintenace plan, if offered, should to include preventative, ongoing and emergency maintenance of the UAS.

11. EXTENDED WARRANTY (OPTIONAL): The extended warranty, if offered, should cover the cost of replacement or repair of the UAS after the standard manufacturers’ warranty expires.

12. TECHNOLOGY SWAP/TRADE IN PROGRAM (OPTIONAL): The technology swap or trade in program, if offered, would allow TxDOT to exchange current UAS models for newer technology by exchanging them or having the option to trade them in.

13. CONFLICT OF INTEREST: The vendor, vendor’s personnel, and vendor’s subcontractor(s) affirm not to have acquired and agree not to acquire any interest during the term of the contract that would conflict in any manner with the performance of the vendor’s obligations in regards to this contract.

14. TxDOT RESPONSIBILITIES: TxDOT will:

14.1. Provide a contract manager as the point of contact.

14.2. Provide a point of contact.

15. CONTRACT ADMINISTRATION: Administration of the contract is a joint responsibility of the TxDOT contract administrator and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

15.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing agent.

15.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and point of contact between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management and contract administration responsibilities include, but are not limited to:

15.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

15.2.2. Managing the financial aspects of the contract including approval of payments.

15.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

15.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

15.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 2.1.

DATA SHEET SCHEDULE

Solicitation No. 601440000040502

Respondent must insert the requested information for each unit and include in solicitation response.

UAS DATA

Vendor Name:

Medium-lift UAS:

Device: Manufacturer Model

Sensor(s) __________________________________________

Warranty: ____________ months

Specification Checklist:

Yes No NDAA compliant.

Yes No Capable of carrying OEM, after market or universal fit specialty sensors.

Yes No Compact and transportable within the luggage space of a vehicle.

Yes No Portable within a hardcase(s) that contains the UAS, controller and spares.

Yes No Easy to assemble, operate, and maintain.

Yes No Integrated or add-on anti-collision lights that meet the FAA requirements for night flight.

Yes No Remote ID compliant.

Yes No RTK/PPK capable (integrated or add-on module) capable of connecting to the TxDOT VRS network.

Yes No Capable of operating in areas with High EMI/RF interference, and GPS denied/degraded environments.

Yes No Capable of automated flight planning modes for mapping, orbits, towers, etc.

Yes No IP rating allowing for operations in light rain.

Yes No Equipped with survey grade mapping and/or LiDAR sensor(s).

Equipped with the following hardware:

Yes No Weighted Landing Pad

Yes No Up to 10 batteries per UAS

Yes No Enterprise/Smart controller with high NIT screen that is easy to see in direct sunlight without the use of a sun visor/hood.

Yes No 2 x SD card for each UAS with minimum rating of SDHC (64GB) or better and U3 or better

Yes No Card reader adapter

Yes No Hard case for transport of UAS

Yes No Extra set of propellers (minimum of 1 set of spares per UAS)

DATA SHEET SCHEDULE

Solicitation No. 601440000040502

Fixed wing UAS:

Device: Manufacturer Model

Sensor(s) __________________________________________

Warranty: ____________ months

Specification Checklist:

Yes No NDAA compliant.

Yes No Compact and transportable within the luggage space of a vehicle.

Yes No Portable within a hardcase that contains the UAS, controller and spares.

Yes No Easy to assemble, operate, and maintain.

Yes No Integrated or add-on anti-collision lights that meet the FAA requirements for night flight.

Yes No Remote ID compliant.

Yes No RTK/PPK capable (integrated or add-on module) capable of connecting to the TxDOT VRS network.

Yes No Capable of operating in areas with High EMI/RF interference, and GPS denied/degraded environments.

Yes No Capable of automated flight planning modes for mapping, orbits, etc.

Yes No IP rating allowing for operations in light rain.

Yes No Equipped with survey grade mapping and/or LiDAR sensor(s).

Equipped with the following hardware:

Yes No Weighted Landing Pad

Yes No 3 batteries per UAS

Yes No Enterprise/Smart controller with high NIT screen that is easy to see in direct sunlight without the use of a sun visor/hood.

Yes No 2 x SD card for each UAS with minimum rating of SDHC (64GB) or better and U3 or better

Yes No Card reader adapter

Yes No Hard case for transport of UAS

Yes No Extra set of propellers (minimum of 1 set of spares per UAS)

Printed Name Signature

FAILURE TO PROVIDE A COMPLETED DATA SHEET(S) SCHEDULE WITH THE RESPONSE WILL

RESULT IN THE RESPONSE BEING CONSIDERED NON-RESPONSIVE.

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VENDOR QUALIFICATIONS AND EXPERIENCE SCHEDULE

SOLICITATION NO. 601440000040502

Vendor must use this schedule or a reasonable facsimile to clearly demonstrate how they meet the qualifications and requirements set forth in the Specification.

Vendor Name:

Addresses Physical:

Mailing:

Phone Number:

E-mail address:

Legal Status: Type of Organization, i.e., corporation, partnership, sole proprietorship

Number of years in business and scope of operation.

DOCUMENTATION OF COMPANY QUALIFICATIONS AND EXPERIENCE: Provide your company’s experience and capabilities outlined in the Specification:

THIS PAGE OR A REASONABLE COPY MUST BE RETURNED WITH THE RESPONSE.

FAILURE TO RETURN THIS PAGE OR A REASONABLE COPY WILL RESULT IN THE

RESPONSE BEING CONSIDERED NON-RESPONSIVE. ANY NEGATIVE RESPONSE(S) MAY

RESULT IN DISQUALIFICATION OF THE RESPONSE.

Revised: November 2021

TEXAS FAMILY CODE SCHEDULE

SOLICITATION NO. 601440000040502

Ineligibility to Receive State Grants or Loans or Receive Payment on State Contracts

Respondent shall fill out the appropriate information, sign and return the schedule.

Under Family Code §231.006, relating to child support obligations, Respondent and any other individual or business entity named in this solicitation are eligible to receive the specified payment and acknowledge that this contract may be terminated and payment withheld if this certification is inaccurate. Any response submitted under this solicitation shall contain the names and social security numbers of person or entity holding at least a twenty-five percent ownership interest in the business entity submitting the response.

Respondents meeting the ownership must complete the following:

XXX-XX-

Name Social Security Number

XXX-XX-

Name Social Security Number

XXX-XX

Name Social Security Number

If respondent does not meet the ownership criteria under Texas Family code - Section 231.006, check the box below, sign and return the schedule.

This Schedule is not applicable

FEDERAL PRIVACY ACT NOTICE: This notice is given pursuant to the Federal Privacy Act. Disclosure of your Social Security (SSN) is required under Section 231.006(c) and Section 231.302(c)(2) of the Texas Family Code. The SSN will be used to identify persons that may owe child support. The SSN will be kept confidential to the fullest extent allowed under Section 231.302(e), Texas Family Code.

Signature

Title

THIS PAGE OR A REASONABLE FACSIMILE MUST BE RETURNED WITH THE RESPONSE.

FAILURE TO RETURN THIS PAGE OR A REASONABLE FACSIMILE WILL RESULT IN THE

RESPONSE BEING CONSIDERED NON-RESPONSIVE.

RESPONDENT REFERENCES SCHEDULE

SOLICITATION NO. 601440000040502

Company Name:

Address:

City: State: Zip Code:

Phone Number: Email:

Point of Contact:

Company Name:

Address:

City: State: Zip Code:

Phone Number: Email:

Point of Contact:

Company Name:

Address:

City: State: Zip Code:

Phone Number: Email:

Point of Contact:

THIS PAGE OR A REASONABLE COPY SHOULD BE RETURNED WITH THE RESPONSE. FAILURE

TO RETURN THIS PAGE OR A REASONABLE COPY MAY RESULT IN THE RESPONSE BEING

CONSIDERED NON-RESPONSIVE. ANY NEGATIVE RESPONSE(S) MAY RESULT IN

DISQUALIFICATION OF THE RESPONSE.

EXTENDED WARRANTY SCHEDULE

SOLICITATION 601440000040502

RESPONDENT NAME: ___________________________

NO EXTENDED WARRANTY OFFERED

CLEARLY DESCRIBE THE EXTENDED WARRANTY OFFERED:

MAINTENANCE PLAN SCHEDULE

RESPONDENT NAME: ___________________________

NO MAINTENANCE PLAN OFFERED

CLEARLY DESCRIBE THE MAINTENANCE PLAN OFFERED:

TECHNOLOGY SWAP PROGRAM SCHEDULE

RESPONDENT NAME: ___________________________

NO TECHNOLOGY SWAP PROGRAM OFFERED

CLEARLY DESCRIBE THE TECHNOLOGY SWAP PROGRAM OFFERED:

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File details come from the government source that posted it. Updated Apr 11, 2024.