ESBD_File_317489_22-07_TTUHSC Laboratory Animal Resource Center (LARC) Expansion_CMAR_RFQ_Addendum 1_2023.2.21.pdf

ADDENDUM NUMBER ONE (1) Page 1

Date: February 21, 2023

Texas Tech University Health Sciences Center Laboratory Animal Resources Center (LARC) Renovation

Texas Tech University System

Lubbock, Texas

FP&C Number: 22-07

NOTICE TO ALL RESPONDENTS:

The following shall be incorporated in and become a part of the original Request for Qualifications (RFQ) of the above-identified project. Please acknowledge receipt of this Addendum in the space provided on the Form of Response within the RFQ. Failure to do so may subject the Respondent to disqualification.

ITEM #1:

• CMAR pre-response meeting attendance sheet and presentation are attached as information.

Please send any further questions to Richard A. Richeda at rick.richeda@ttu.edu. All answers to questions received will be replied to on the ESBD website/e-Builder Bid Portal as an additional addendum.

END OF ADDENDUM NO. ONE (1)

mailto:rick.richeda@ttu.edu

1. Summary

Meeting title 22-07 LARC - CMAR Pre-Response Meeting

Attended 10

Start time 2/21/23, 9:47:40 AM

End time 2/21/23, 10:22:11 AM

Meeting duration 34m 30s

Average attendance time 22m 17s

2. Participants

Name First join Last leave

In-meeting duration Email Role

Richeda, Rick 2/21/23, 9:47:47 AM 2/21/23, 10:21:53 AM 34m 6s Rick.Richeda@ttu.edu Organizer

Parker Hutchens 2/21/23, 9:58:29 AM 2/21/23, 10:22:00 AM 23m 31s phutchens@teinert.com Teinert Construction

Tyler - Lee Lewis Construction 2/21/23, 9:58:48 AM 2/21/23, 10:22:01 AM 23m 12s LLCI

Brent Adams 2/21/23, 9:59:52 AM 2/21/23, 10:22:03 AM 22m 11s brent.adams@clarkenersen.com Eng'r

Marcie Dorsett 2/21/23, 9:59:54 AM 2/21/23, 10:22:11 AM 22m 16s TTUHSC

Ellis, Jodie 2/21/23, 10:00:34 AM 2/21/23, 10:22:05 AM 21m 31s Jodie.Ellis@ttuhsc.edu TTUHSC

Scott Trasti (Guest) 2/21/23, 10:00:40 AM 2/21/23, 10:21:58 AM 21m 17s TTUHSC

James Beecher 2/21/23, 10:00:50 AM 2/21/23, 10:21:57 AM 21m 7s james.beecher@clarkenersen.com Eng'r

Jeremy (Guest) 2/21/23, 10:03:44 AM 2/21/23, 10:22:01 AM 18m 17s jeremy.dickson@ttuhsc.edu TTUHSC

Lee Lewis Construction (Guest) 2/21/23, 10:06:34 AM 2/21/23, 10:22:00 AM 15m 26s LLCI

3. In Person Participants

Alexis Henry TTUS-Contract Adminstrator

Mike Robertson Western Builders

Brandon Robertson Western Builders

Blake Hoelting AP Construction

Sheila Sims Design Professional of Record

Harry Slife TTUHSC

Aaron Scherpereel TTUHSC

Billy Breedlove TTUS-Vice Chancellor

Todd Hardin TTUS-Associate VC

Stand by, the meeting will begin shortly.

Please provide your contact information to rick.richeda@ttu.edu

Remember to check the Electronic State Business Daily regularly for any addenda.

Request for Qualifications – TTUHSC LARC Renovation

Construction Manager at Risk Pre-Response Meeting Tuesday, February 21, 2023 • 10:00 a.m.

Agenda

Introductions

Project Information

Project Requirements

Evaluation Criteria / Project Schedule

Key Reminders and Questions

Facilities Planning and Construction

Billy Breedlove, Vice Chancellor

Todd Hardin, Associate Vice Chancellor

Rick Richeda, Sr. Program Director

Alexis Henry, Contract Administrator

Design Professional

Sims Architects and Clark & Enersen

Component Institution

Scott Trasti, LARC Director

Marcie Dorsett, Associate LARC Director

Harry Slife, Operations VP

Aaron Scherpereel, Assistant VP

Jeremy Dickson, Operations PM Director

Project Information

Project Requirements

NORTHTexas Tech Health Sciences Center

4th Street

Te xa s Te ch P a rk w a y

In d ia n a A ve n u e

Pod APod BPod C

TTUHSC Lubbock Campus

LARC Renovation

$15,000,000 Total Budget

TTUHSC Lubbock Campus

LARC Renovation

$15,000,000 Total Budget

The purpose of this project is to expand the current TTUHSC Lubbock Laboratory Animal Research Center (LARC) space to meet future research community needs and aid in expansion of Biomedical Research. The renovated space will reside in the basement of Pod C, adjacent to the existing LARC facility. The combined spaces will provide approximately 12,600 sf.

The expansion will create a facility with complete bio-exclusion from the existing LARC facility. The separation will require a decontamination room and bulk autoclave, allowing for sterilization / decontamination.

Phasing work is anticipated to avoid research and operation disruption.

Due to intense MEP requirements, the CMAR will be responsible to be familiar with the existing facility conditions.

Project Information

NORTH

Texas Tech Health Sciences Center LARC Renovation

Preliminary programming plan of renovated area. Spaces include: Cage washing, clean staging, procedure rooms, holding rooms, ante spaces, air locks, and barrier walls.

The existing LARC is active with research project. Phasing and scheduling with the

TTUHSC Operations and LARC director will be critical.

Texas Tech Health Sciences Center LARC Renovation

NORTH

Bsmt POD C

Existing

LARC

Existing

Offices

Project Information

Proposal Requirements

Proposal Requirements

Proposals are due Thursday, March 9, 2023 at 10:00 AM Refer to the “Instructions on Creating a Bid Package

Response”

General Company Information

• History of the company and office locations. Designate the office location responsible project execution.

• Company ownership and contact information.

• Services offered and total number of staff.

• Business volume for past five years.

• CMAR Higher Ed Project Experience summary over the past five years (not in page count).

General Company Information (Cont.)

• Implemented safety and health program.

• Quality control / Quality assurance program, methodology and responsibilities.

• Claims and litigation for the past five years.

• Scheduling systems employed.

• EMR for the past five years.

• Other relevant information.

Proposal Requirements (cont.)

Project Specific Information

Team Information

• Project management team organizational chart.

• Commitment to maintain proposed project CMAR team.

• Qualifications of the proposed project team.

• Current references for each team member.

• Defined roles and responsibilities of each team member.

• Potential project challenges from the proposed team.

Project Specific Information

• Provide information and references for five projects with comparable conditions and circumstances to this project the CM successfully completed using the CMAR delivery.

Methodology (sequenced and phased delivery, occupied facility, constrained site, etc.) Disclose construction team member, their role and their office origin.

• List examples of how the CMAR offered and applied innovative solutions on those projects to successfully maintain the construction budget and schedule and increase quality and safety.

• Form of Response – Signed (front of document)

HUB Contracting Commitment

TTUS wants all contractors to put forth a “good faith effort” in utilizing HUB resources.

• This is a voluntary commitment.

• State goal for Building Construction is 21.1%.

• Indicate your company’s voluntary commitment to the amount of work, as a percent of the total contract amount, performed by certified HUB companies including work your company will self-perform, if it is a certified HUB company.

• HUB solicitation outreach plan.

• If selected, must present a HSP at the pre-construction stage.

HUB Contracting Commitment (cont.)

• Contractors must update their HUB Subcontracting Plan (HSP) during Guaranteed Maximum Price buyout amendment process.

• HSP must be updated at the 50% of completion application for payment.

• Again, HSP must be updated at the 100% final cost application for payment (final payment will not be processed without having received the final 100% HUB Subcontracting Plan).

Project Information

Project Requirements

Evaluation Criteria

Quality and qualifications of the proposed project team.

Demonstrated ability to perform as a member of a collaborative team.

Company’s specific project experience with the specific office and team proposed.

Company’s experience at successfully delivering higher education Construction Manager At Risk projects.

Team’s Performance (list of references).

Pre-construction services provided including constructability reviews, cost analysis & cost control measures.

Scheduling management, include types and examples.

Evaluation Criteria (cont.)

Quality assurance / Quality control plan, responsibilities, and execution - Who ensures the project is meeting the quality and specifications required?

HUB contracting commitment.

Quality, organization, and comprehensiveness of the submission.

The Company’s safety and health program.

Records of claims and litigation.

The Firm’s experience modification ratio (EMR).

Project Schedule Schedule

• Post on ESBD Thursday, February 16, 2023

• Pre-Response meeting 10:00 AM, February 21, 2023

• Written Inquires rec’d by 2:00 PM, March 1, 2023

• Responses due by 2:00 PM, March 2, 2023

• Proposals due 3:00 PM, March 9, 2023

Refer to the “Instructions on Creating a Bid Package Response”

• Shortlist selection March 28, 2023

• Estimated interviews April 19, 2023

• Estimated CMR selection April 20, 2023

• Estimated construction TBD

Project Information

Project Requirements

Don’t Forget Responses are DUE at 3:00 p.m., Thursday, March 9, 2023

• Responses can be uploaded through the e-Builder Bid Portal until 3:00PM, Thursday, March 9, 2023. Upload access will be denied after the submission deadline. Please click the link below to access the e-Builder Bid Portal where the RFQ bidding document is located:

• https://gateway.app.e-builder.net/app/bidders/landing?bidpackageid=f8169861-58f8-4e81-ae59- 99f49d92ce88

• Hard copies will not be accepted.

• Responses must be in pdf format and include a signed Attachment A – Form of Response.

QUESTIONS?

Thank you for attending

Please provide your contact information to rick.richeda@ttu.edu and remember to check the

Electronic State Business Daily regularly for any addenda https://www.txsmartbuy.com/esbddetails/view/22-07_LARC_CMAR_RFQ