ESBD_File_267623_ESBD_File_267623_HHS0011287_Addenda 2.doc

Open Enrollment for Supplemental Caregiver Services

Procurement Number: HHS00011287 Addenda. October 7th, 2022

Texas Department of Family and Protective Services

ADDENDA

To Open Enrollment

HHS00011287

For

Supplemental Caregiver Services

Notice is hereby given to prospective applicants to the above referenced open enrollment that changes have been made to requirements or information in the open enrollment, as noted in the addenda below.

(Note: In the column with the heading "Open Enrollment Reference", the references to "Package" refer to the link, as listed on the HHSC Open Enrollment Opportunities webpage and Electronic State Business Daily (ESBD) posting of this open enrollment.)

Addendum #2

June 24, 2022

Item

Open Enrollment

Reference

Previous

Revised Language

http://www.txsmartbuy.com/esbddetails/view/HHS0011287

The following subsection 1.1 has been updated from:

Introduction. The Health and Human Services Commission (HHSC) on behalf of the Department of Family and Protective Services (DFPS) Child Protective Services (CPS) is issuing an Open Enrollment to enroll Contractors who will provide qualified Supplemental Caregiver Services statewide to support (1) the safety of children and youth who are receiving supervision and (2) aid Department employees in the caring and appropriate monitoring of children and youth.

Revised Language:

Introduction. The Health and Human Services Commission (HHSC) on behalf of the Department of Family and Protective Services (DFPS) Child Protective Services (CPS) is issuing an Open Enrollment to enroll Contractors who will provide qualified Supplemental Caregiver Services in DFPS Region 07 to support (1) the safety of children and youth who are receiving supervision and (2) aid Department employees in the caring and appropriate monitoring of children and youth.

The following subsection 1.2 has been updated from:

Point of Contact. The sole point of contact for questions and communications for this Open Enrollment is Michelle Cervantes at DFPSCWOPContracts@dfps.texas.gov.

Revised language:

Point of Contact. The point of contact for questions and communications for this Open Enrollment is DFPSCWOPContracts@dfps.texas.gov.

http://www.txsmartbuy.com/esbddetails/view/HHS0011287 The following subsection 1.6.1 has been updated from:

Submit an Application and Required Forms (Section 5) to provide services in DFPS Statewide. For a map of DFPS Regions, see http://www.dfps.state.tx.us/contact_us/map.asp.

Revised Language:

Submit an Application and Required Forms (Section 5) to provide services in DFPS Region 07. For a map of DFPS Regions, see http://www.dfps.state.tx.us/contact_us/map.asp.

The following subsection 2.7.6 has been updated from:

Review Attachment A – Sexual History Report and sign Form 2279b (Certification of receipt of child sexual abuse or sexual aggression information) of the child or youth, after the information is provided by DFPS Shift Lead or DFPS designee;

Revised Language:

Review Attachment A – Sexual History Report and sign Form 2279b (Certification of receipt of child sexual abuse or sexual aggression information) of all children or youth on site, after the information is provided by DFPS Shift Lead or DFPS designee;

The following subsection 2.7.10 has been updated from:

All children and youth under DFPS supervision must remain in direct line of sight and close proximity, as directed by the DFPS Lead staff, at all times. The following factors may be considered when determining the type of supervision to be implemented; the guidance of the DFPS shift lead or DFPS designee, normalcy for the child, and best interests of the child or youth.

Revised language:

All children and youth must remain in close proximity to CPS or CPI Staff and other trained adult caregivers at all times. The following factors should be considered when determining the type of supervision to be implemented for each child: normalcy for the child, child's service/treatment plan, and best interests of the child.

The following subsection 2.7.11 has been updated from:

Make reasonable efforts to meet the individual needs of the child or youth and interact with them as appropriate with consideration for their intellectual functioning, literacy, level of education, and comprehension ability with approval from DFPS Shift Lead or DFPS designee. This may include reading, playing board games or watching age-appropriate television programs with the child or youth.

Revised language:

Make reasonable efforts to meet the individual needs of the child or youth and interact with them as appropriate with consideration for their intellectual functioning, literacy, level of education, and comprehension ability at the direction of and with approval from DFPS Shift Lead or DFPS designee. This may include reading, playing board games or watching age-appropriate television programs with the child or youth.

The following subsection 2.9.1 has been updated from:

DFPS Recognizing and Reporting Child Sexual Abuse Training will be provided by DFPS. This training is required and must be completed prior to providing direct client services. The Contractor must maintain documentation of the training for each Supplemental Caregiver providing direct client services, in the staff personnel file. Provider registration information can at https://www.dfps.state.tx.us/Doing_Business/Purchased_Client_Services/Residential_Child_Care_Contracts/Training/default.asp#links along with the Portal Provider and Caregiver Training Hub job aide.

Revised Language:

Preventing and Recognizing Youth Sexual Abuse will be provided by DFPS. This training is required annually and must be completed prior to providing direct client services. The Contractor must maintain documentation of the training for each Supplemental Caregiver providing direct client services, in the staff personnel file. Provider registration information can be found at https://www.dfps.state.tx.us/Doing_Business/Purchased_Client_Services/Residential_Child_Care_Contracts/Training/default.asp#links along with the Portal Provider and Caregiver Training Hub job aide.

The following subsection 2.9.1.2 has been updated from:

Once the course is successfully completed, the certificate of completion must be printed and submitted for each Supplemental Caregiver along with the application or amendment document.

Revised Language:

Once the course is successfully completed, the Contractor will notify DFPS through the completion of the PCS-102OS for each Supplemental Caregiver.

The following subsection 2.9.2 has been updated from:

Trauma Informed Care Training provided by DFPS, is required to be completed by all Supplemental Caregivers prior to providing direct client services. Training may be accessed on the following DFPS - Training (state.tx.us).

Once the course is successfully completed, the certificate of completion must be printed and submitted for each Supplemental Caregiver along with the application or amendment document.

Revised Language:

Trauma Informed Care Training provided by DFPS, is required to be completed by all Supplemental Caregivers prior to providing direct client services. Training may be accessed on the following site https://www.dfps.state.tx.us/Doing_Business/Purchased_Client_Services/Residential_Child_Care_Contracts/Training/default.asp#links

Once the course is successfully completed, the Contractor will notify DFPS through the completion of the PCS-102OS for each Supplemental Caregiver.

The following Subsection 2.9.1.3. has been updated from:

Reporting Suspected Abuse or Neglect of a Child: A Guide for Professionals Training provided by DFPS, is required to be completed by all Supplemental Caregiver prior to providing direct client services. Training can be accessed on the following DFPS website https://www.dfps.state.tx.us/training/reporting/default.asp

2.9.1.3.1. Once the course is successfully completed, the certificate of completion must be printed and submitted for each Supplemental Caregiver along with the application or amendment document.

Section 2.9.1.3 and 2.9.1.3.1 have been removed from this document.

The following Subsection 2.9.3 has been updated from:

Human Trafficking Foundations for Child Watch Support Coordinators Training provided by DFPS, is required to be completed by all Supplemental Caregiver prior to providing direct client services. The training can be accessed on the following DFPS website: https://register.gotowebinar.com/register/2790832506117112590.

Once the course is successfully completed, the certificate of completion must be printed and submitted for each Supplemental Caregiver along with the application or amendment document.

Revised language:

Human Trafficking Foundations for Child Watch Support Coordinators Training provided by DFPS, is required to be completed by all Supplemental Caregiver prior to providing direct client services. The training can be accessed on the following DFPS website: https://attendee.gotowebinar.com/register/9207949610837358861

Once the course is successfully completed, the certificate of completion must be printed and submitted for each Supplemental Caregiver along with the application or amendment document.

The following subsection 2.10.1. has been updated from:

The Contractor must confirm the referral with DFPS within 24 hours of request and referral documents by email, to the DFPS staff who made the request.

DFPS reserves the right to alter or amend the service location site and shift times with notice no less than 6 hours from the shift start time.

Revised language:

The Contractor must confirm the referral with DFPS within 24 hours of request and referral documents by email, to the DFPS staff who made the request.

DFPS reserves the right to alter or amend the service location site and shift times with notice no less than 2 hours from the shift start time.

The following subsection 2.10.3.1 has been updated from:

Contractor will submit invoices to the CWOP Contracts mailbox at DFPSCWOPContracts@dfps.texas.gov. Invoices will be itemized and must include the following:

Name, address, and telephone number of contractor;

DFPS contract number;

Dates of services provided;

The total invoice amount;

any additional payment information required by the designated contract specialist;

Revised language:

Contractor will submit invoices to the CWOP Contracts mailbox at DFPSCWOPContracts@dfps.texas.gov. An invoice must be submitted for each region that services are provided in. Invoices will be itemized and must include the following:

Name, address, and telephone number of contractor;

DFPS Region services provided in;

DFPS contract number;

Dates of services provided;

The total invoice amount; and Any additional payment information required by the designated contract specialist;

Cancelation by DFPS

If a requested shift is cancelled by DFPS, without timely notice (as defined in Section 2.10.1.), prior to the shift beginning, the contractor will be compensated one (1) hours pay.

If a shift is cancelled mid-shift, the contractor will be compensated for only the time actually worked, but no less than one (1) hour.

https://www.txsmartbuy.com/esbddetails/view/HHS0011287 Application SECTION II - SERVICE DELIVERY AREAS

Previously this included all DFPS Regions.

This section has been amended to delete DFPS Regions 1 through 6, and 8 through 11, leaving only Region 07.

ESBD_File_267623_HHS0011287_Form 3116 and Referral Form_Package_2.docx

Letter to Child Watch Support Coordinators, form 3116, has been updated.

Addendum #1

February 9, 2022

Item

Open Enrollment

Reference

Previous

Revised Language

http://www.txsmartbuy.com/esbddetails/view/HHS0011287

VI. Contract Special Conditions.

The Contractor will comply with the following requirements.

A. Remedies. In addition to any other remedy provided under this Contract or state or federal law, DFPS may impose the following.

a. Corrective Action Plan (CAP). DFPS will provide the Contractor with a CAP that identifies areas of noncompliance, poor performance, or other deficiencies.

i. Contractor must respond in writing within the timeframes required in the CAP, address each identified defect, and provide an appropriately thorough response to DFPS for review and approval.

ii. Upon receipt of DFPS’s approval, the Contractor must implement and maintain compliance with the requirements of the CAP.

b. Suspension. DFPS may suspend or remove all or any part of the Contract.

c. Removal of Staff. DFPS reserves the right to require Contractor to remove any employee, volunteer, or agent of the Contractor or any subcontractor from the provision of services under this contract or to prohibit any employee, volunteer, or agent of the Contractor or any subcontractor from having direct contact with DFPS referred clients or client records.

B. Termination and End of Contract Term. In addition to the requirements in the Section VI of the Uniform Terms and Conditions (see Section 1.7.2), the following will apply.

a. At the end of the Contract term or other contract termination, the Contractor will, in good faith and in reasonable cooperation with DFPS, aid in the transition to any new arrangement or provider of services.

b. In the event this is not possible to continue to provide services at the end of expiration of the Contract, the Contractor and DFPS will work together to ensure that services are continued or transitioned in accordance all terms and conditions of this Contract.

c. After being notified by DFPS, the Contractor will continue to provide authorized services after the date of Contract termination or Contract expiration in accordance with this Contract.