ESBD_File_266689_HHS0011268 RFI_interRAI Assessment Tool.pdf

RFI No. HHS0011268 Page 1 of 7

CECILE ERWIN YOUNG, EXECUTIVE COMMISSIONER

Request for Information (RFI) for

RFI No. HHS0011268 interRAI Assessment Tool

Date of Release: December 28, 2021 Responses Due: January 18, 2022

NIGP Class-Item Commodity Code:

920-40 *Programming Services, Computer, Including Mobile Device Applications 920-45 *Software Maintenance and Support Services 920-46 *Software Updating and Upgrading Services

948-43 Health Information Services 958-70 *Outsourcing Services for Management Operation, Purchasing, etc.

(*) Automated Information Systems (AIS)

Health and Human Services Commission

Procurement and Contracting Services (PCS) Division 1100 West 49th Street, Austin, TX 78756

Mail Code: 2020

RFI No. HHS0011268 Page 2 of 7

Table of Contents

1. Introduction

1.1. Purpose

1.2. Background

2. General Instructions and Response Requirements

2.1 General Information

2.2. Response Submission, Date, Time and Location

2.3 Designated Point of Contact

2.4 Response Format

2.5 Texas Public Information Act

2.6 Disclaimers

Texas Health and Human Services Commission RFI for interRAI Assessment Tool

RFI No. HHS0011268 Page 3 of 7

1. Introduction

House Bill (HB) 4533, 86th Legislature, Regular Session, 2019, amends Texas Government Code Chapter 534 and directs the development and implementation of a pilot through the STAR+PLUS Medicaid managed care program to test Long-Term Services and Supports (LTSS) for people with Intellectual and Developmental Disabilities (IDD) and people with similar functional needs as a person with IDD. This RFI seeks to gather information to inform an upcoming RFO associated with the pilot.

This RFI is issued solely for information and planning and does not constitute a Request for Offer (RFO) or a commitment on the part of the HHSC to conduct a solicitation for services in the future. Respondents are advised that HHSC will not pay for information submitted in response to this RFI, nor will HHSC compensate respondents for any costs incurred in the development or furnishing of a response.

HHSC is authorized to engage with vendors through this RFI by Texas Government Code Section 2155.090(b). HHSC will conduct this RFI and engage with the vendor community in accordance with the Health and Human Services (HHS) Vendor Interaction Policy, available on the HHS website at https://hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/vendor-contract-information/vendor-interaction-policy.pdf.

1.1. Purpose

The purpose of the RFI is to gather information that will be used to inform an upcoming RFO to procure the services of a licensed interRAI vendor to develop the automated assessment instrument via a software as a service (SaaS) solution. The SaaS would build from interRAI’s Intellectual Disability (ID) module for the assessment of functional needs of pilot participants, and from interRAI ID Collaborative Action Plans for use with the ID module to identify pilot participants who may benefit from additional supports or services in specific areas and are designed to inform planning.

InterRAI is a collaborative consortium of software vendors (licensed interRAI vendors) that support assessments that capture key factors of a person’s life to assess certain needs including a person’s functional needs related to a restriction or limited ability to perform activities normally considered routine.

1.2. Background

HHSC is statutorily required from HB 4533, 86th Legislature, Regular Session, 2019, to develop and implement a pilot program to test the delivery of LTSS for people with IDD, traumatic brain injury that occurred after age 21, or people with similar functional needs as a person with IDD, through the STAR+PLUS Medicaid managed care program. The https://hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/vendor-contract-information/vendor-interaction-policy.pdf https://hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/vendor-contract-information/vendor-interaction-policy.pdf

RFI No. HHS0011268 Page 4 of 7 pilot must be implemented by September 1, 2023, operate for at least 24 months, and include an evaluation of the pilot.

The planning and design of the pilot program is underway and referred to as the STAR+PLUS Pilot Program (SP3). The pilot requires pilot participants to receive the type, intensity, and range of services that is both appropriate and available, based on the person's functional needs and person-centered planning.

HHSC is pursuing the use of the interRAI ID and the interRAI ID Collaborative Action Plan(s) in support of the legislative direction to develop and implement a comprehensive assessment for people with IDD as needed to ensure that each individual receives appropriate resources.

HHSC is pursuing prospective vendors that are licensed with interRAI and must already have a developed interRAI ID module that has the English language version of the latest module v9.0. Additionally, prospective vendors who meet this criterion must have their servers and all data storage located in the continental U.S. per Texas Health and Human Services (HHS) policy. See HHS Information Security, specifically Appendix B-C: HHS Information Security Controls (https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/contracting/information-security-controls.pdf).

Solution considerations for interfacing between systems is in early phases and may be further developed with consideration of responses received from this RFI.

For additional background on the SP3 please refer to https://www.hhs.texas.gov/services/health/medicaid-chip/medicaid-chip-members/starplus-pilot-program-sp3.

https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/contracting/information-security-controls.pdf https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/contracting/information-security-controls.pdf https://www.hhs.texas.gov/services/health/medicaid-chip/medicaid-chip-members/starplus-pilot-program-sp3 https://www.hhs.texas.gov/services/health/medicaid-chip/medicaid-chip-members/starplus-pilot-program-sp3

RFI No. HHS0011268 Page 5 of 7

2. General Instructions and Response Requirements

In their response to the RFI respondents are asked to include a detailed description of the following:

1. What considerations are there from prospective vendors on the requirement to host servers in the United States?

2. What suggestions do prospective vendors advise to address stated concerns in responding to the prior question (see Question # 1)?

3. What timeframe is generally required to establish servers in the United States?

4. What is the basis for the timeframe in your response to the prior question (see

Question # 3)?

5. What timeframe is generally required to interface interRAI systems with other systems?

6. What is the basis for the timeframe in your response to the prior question (see

Question # 5)?

7. Describe all data elements that could potentially be stored on your system servers as part of a SaaS solution including, but not limited to, Protected Health Information (PHI) and Personal Identifiable Information (PII). Designate which data elements you consider PHI or PII.

8. What are your expectations from the state agency support during the planning and implementation process?

9. What are your expectations from technical vendors contracted with the state agency in support during the planning and implementation process?

10. What are known issues or best practices from lessons learned for a successful integration of systems with interRAI systems?

11. As a prospective vendor, what questions do you have about this RFI?

HHSC may, but is not obligated to, respond to questions submitted to the designated point of contact provided in Section 2.3 – Designated Point of Contact, below.

2.1 General Information

HHSC is issuing this RFI for the sole purpose of obtaining information on innovations in server-side software license compliance methods and practices for state-level IT server-side software technologies. HHSC encourages any party with direct experience in the subject matter of this RFI to submit a response.

All materials received by HHSC become the property of HHSC and will not be returned to the sender. There will be no acknowledgment by HHSC of receipt of the information.

Acceptance of responses to this RFI places no obligation of any kind upon HHSC. Any information or ideas received from respondents to the RFI in any form may be used by HHSC without restriction for any purpose determined by HHSC.

The descriptions presented in this RFI are tentative and may undergo changes prior to actual release of any potential further Request for Information (RFI) related to the scope

RFI No. HHS0011268 Page 6 of 7 of this RFI. It is not the intent of HHSC to provide answers, but if additional information is issued relating to the RFI, it will be made available on the Electronic State Business Daily

(ESBD).

2.2. Response Submission, Date, Time and Location

HHSC welcomes written responses and comments related to this RFI by:

5:00 PM Central Time January 18, 2022

Responses must be submitted via e-mail to HHSC’s designated point-of-contact, as identified in Section 2.3 – Designated Point of Contact. Faxed responses or verbal inquiries will not be accepted. It is not the intent of HHSC to respond to comments or questions, but if additional information is issued relating to the RFI, it will be made available on the ESBD.

2.3 Designated Point of Contact

HHSC’s official single point of contact for this RFI and the email delivery point for all responses and correspondence is:

Iris Triana-Zuniga, CTCD HHS Procurement and Contracting Services

Texas Health & Human Services Commission 1100 W 49th Street Austin, TX 78756 e-mail: iris.triana-zuniga@hhs.texas.gov

All communications relating to this RFI must be directed to the HHSC contact person named above via email. All communications between respondents and other HHSC staff members concerning this RFI are strictly prohibited.

2.4 Response Format

All responses must be:

• clearly legible;

• searchable pdf format;

• sequentially page-numbered and include the respondent’s name at the top of each page;

• correctly identified with the RFI number and submittal deadline;

• in Times New Roman font, size 12 for normal text, no less than size 10 for tables, graphs and appendices;

http://esbd.cpa.state.tx.us/ http://esbd.cpa.state.tx.us/ http://esbd.cpa.state.tx.us/

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• the page limit for the RFI written response is 20 pages, this does NOT include attachments and/or reference material;

• respondents must respond by email;

• HHSC will not accept any submission or portion of a submission containing a copyright.

All pages of the response should include the RFI title consistently in either the footer or header of each page. Vendor should submit supporting material, if any, as attachments along with RFI responses. All proposals become the property of HHSC after submission.

2.5 Texas Public Information Act

A response submitted to this RFI is subject to the Texas Public Information Act (the Act), located in Texas Government Code Chapter 552 and may be disclosed to the public upon request. Subject to the Act, respondents may protect trade secret and confidential information from public release. If the respondent asserts that information provided in the proposal contains trade secrets or other confidential information, it must be clearly marked such information in boldface type and include the words “confidential” or “trade secret” at top of the page. Furthermore, the respondent must identify trade secret or confidential information, and provide an explanation of why the information is excepted from public disclosure, on the Respondent Information and Disclosures form.

HHSC will process any request from a member of the public in accordance with the procedures outlined in the Act. Respondents should consult the Texas Attorney General’s website (www.oag.state.tx.us) for information concerning the Act’s application to documents submitted to public agencies and potential exceptions to disclosure.

2.6 Disclaimers

HHSC, at its sole discretion, may or may not issue a related solicitation or may issue multiple solicitations based on the responses to this RFI. Responding to this RFI is not a condition for eligibility to respond to any subsequent solicitation. Responses to this RFI will not have any bearing, positive or negative, on the evaluation and respondent selection resulting from any proposals that may be received in response to any subsequent solicitation.

Any information received from respondents to the RFI in any form may be used by HHSC without restriction for any purpose determined by HHSC.

http://www.statutes.legis.state.tx.us/DocViewer.aspx?K2DocKey=odbc%3a%2f%2fTCAS%2fASUPUBLIC.dbo.vwTCAS%2fGV%2fS%2fGV.552%40TCAS2&QueryText=552&HighlightType=1 http://www.oag.state.tx.us/