ESBD_File_193864_Exhibit A- PLUMBING PRE-PROPOSAL MEETING PP 4_22_20.ppsx

Texas state university PRE-PROPOSAL MEETING FOR RFP #754-Plumbing Services-2020 Please write down all questions on the SUBMIT A QUESTION form and answers will be posted on ESBD as an addendum

(Hit enter key to proceed) “Due to the safety concerns and based off of recommendations from Local, State and Federal officials the university will not be conducting an in-person Pre-Proposal Conference. Attachment A is a power point presentation covering all items that would traditionally be covered in our pre-proposal conferences. “

We will discuss important sections of the RFP

Section 1 – General Information & Objective

1.1 Objective: Texas State University (“Texas State” or “University”) is soliciting competitive Solicitations (“Request for Proposals” or “RFPs”) for the selection of a qualified and capable vendor(s) (one or more) to provide Plumbing services to the University.

We will discuss important sections of the RFP The University expects to enter into one or more contract(s) with the selected individual(s) or firm(s) to provide the services as further defined in Section 5 of this RFP.

1.5 Term: The term of any contract(s) resulting from this RFP shall be for one (1) year and the University shall have the option to renew this Contract for four (4) additional one (1) year terms providing both parties agree in writing.

Section 1 – General Information & Objective

This is an Indefinite Delivery, indefinite Quantity (IDIQ) contract and the University does not guarantee any minimum or maximum amounts or projects on awarded contracts.

Section 2 – Notice to Respondents

2.1 Submittal Deadline: The University will accept proposals submitted in response to this RFP until 2:30p.m., Local Time on May 15, 2020

Proposals shall be submitted via mail, courier, or hand delivered, by deadline mentioned above, to the location specified on the front page of this solicitation.

2.1.3 If Proposal is sent by courier or mail, the Respondent is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this RFP.

Proposals received after the stated official deadline will be returned

2.1.5 Respondent materials must be enclosed in a sealed envelope, box or container, addressed to the Point-of-Contact identified on the front of this solicitation submitted as three (3) separate documents The package must clearly identify the submittal deadline, the RFP number, and the name, return address, and email address of the Respondent.

cont. 2.1.5 Proposals shall be submitted as three (3) separate documents and must be packaged in separate sealed envelopes, clearly marked to indicate the contents, within the sealed envelope, box, or container:

1.) Qualifications, Response to the Scope of Work (SOW), and Execution of Offer, 2.) Pricing and Delivery Proposals, and 3.) HUB Subcontracting Plan (HSP) if applicable

2.2 Point-of-Contact:

Adam Gonzales

2.4 Historically Underutilized Businesses (HUB) Submittal Requirements:

All agencies of the State of Texas are required to make a good faith effort to assist historically underutilized businesses (each a “HUB”) in receiving contract awards.

Proposals that fail to comply with the requirements contained in this Section 2.3 will constitute a material failure to comply with advertised specifications and will be rejected by University as non-responsive.

Furthermore, any subcontracting of the Services by the Respondent is subject to review by University to ensure compliance with the HUB program.

For additional information regarding any aspect of the University’s HUB Outreach Program, contact HUB Specialist at (512) 245-2521 or HUB@txstate.edu.

2.4 Historically Underutilized Businesses (HUB) Submittal Requirements:

Failure to submit a required HUB Subcontracting Plan will result in rejection of the Proposal.

2.4.1 STATEMENT OF PROBABILITY: The University has determined that subcontracting opportunities are probable in connection with this procurement Solicitation. Therefore, a HUB Subcontracting Plan (HSP) is required as a part of the Respondent's Proposal. The Respondent shall develop and administer an HSP as a part of the Respondent's Proposals.

http://www.window.state.tx.us/procurement/prog/hub/hub-subcontracting-plan/

2.4.3 Submit one (1) original hard copy, and one (1) electronic version (CD, etc.) of the HUB Subcontracting Plan (HSP) as a separate package to the Proposal package. The HSP should be clearly identified as specified in Section 2.1 and annotated with the words “HUB Subcontracting Plan Enclosed.”

This Photo by Unknown Author is licensed under CC BY

Please review these sections

Section 3 – Requirements of Proposal

Respondents shall carefully read the information contained in the following criteria and submit a complete response to all requirements in Section 3 and formatted as directed in Section 2.1. Incomplete responses will be considered non-responsive and will be subject to rejection.

3.1 Selection Criteria and Evaluation of Proposals: Evaluation of the Proposals shall be based on the requirements described in this Solicitation. All properly prepared and submitted Proposals shall be reviewed, evaluated, and ranked by the University.

Proposals shall be evaluated based on the weights assigned to the criterion:

Proposed methodology of delivering goods or services, the extent to which the methodology meets the University’s needs, quality of goods and services proposed, and Respondents ability to provide the goods or services;

And

Total 100%

3.5 Criteria One - Respondent’s Methodology, Quality of Goods/Services, and Safety Program:

3.6 Criteria Two – Qualifications and References:

3.6.1 Describe your unique qualifications

3.6.2 Provide a statement on the availability and commitment of the Respondent

3.6.3 Identify and describe the proposed team’s past experience for providing services that are MOST RELATED TO THIS PROJECT within the last five (5) years.

3.6.4 References (for each project listed

3.6.5 Provide résumés for all proposed personnel that will be assigned to this project

3.7 Criteria Three – Pass/Fail Review

A Respondent must obtain a “pass” on all pass/fail items in order for the proposal to progress to the qualitative evaluation under Section 3.9.

You must address each of these or you will be Disqualified!

3.7.2 Identify if your firm is currently for sale or involved in any transaction

3.7.3 Provide details of any past or pending litigation, or claims filed, against your firm A Respondent must obtain a “pass” on all pass/fail items in order for the proposal to progress to the qualitative evaluation under Section 3.9.

You must address each of these or you will be Disqualified!

3.8 Criteria Four – Cost: Includes the cost of the Respondent’s goods or services

Section 4 – Execution of Offer

NOTE TO RESPONDENTS: SUBMIT ENTIRE SECTION WITH RESPONSE. THIS EXECUTION OF OFFER MUST BE COMPLETED, SIGNED, AND RETURNED WITH THE RESPONDENT'S QUALFICATIONS/PROPOSAL. FAILURE TO COMPLETE, SIGN AND RETURN THIS EXECUTION OF OFFER WITH THE PROPOSAL SHALL RESULT IN REJECTION OF THE PROPOSAL.

Review Section 4 and don’t forget to sign page 19 and initial on any Addenda that were posted

4.17 Acknowledgement of Addenda: Receipt is hereby acknowledged of the following addenda issued

Section 5– Scope of Work Review Section 5- Any questions on the Scope of Work, please submit questions using the Ask a Question form attached.

Section 6 – Pricing and Delivery

6.1 Pricing for Services Offered: Having carefully examined all specifications and requirements of this RFP, the Respondent proposes to furnish the required Plumbing Services according to the following fixed-price fee schedule:

6.2 University’s Payment Terms: University’s standard payment terms for services are “Net 30 days”

Section 7 – Timeline of RFP Events

Review Time line of events Section 7 – Timeline of RFP Events

Office of Facilities Procurement 151-4 East Sessom, Facilities Warehouse Bldg., Room 110-B San Marcos, TX 78666-4616

Clarification of responses, negotiations, and/or demonstrations/presentations (if necessary) TBD

NOTE: This schedule may be modified or changed at the sole discretion of the University, if it is determined to be in the University’s best interests to do so.

Section 8 – Submittal Check List Respondent is instructed to complete, sign, and return the following documents as a part of its Proposal. If Respondent fails to return each of the following items with its Proposal, the University may reject the Proposal.

Signed and completed originals of HUB Subcontracting Plan (Ref. Section 2.4 & Exhibit H) Responses to Criteria One, Two, Three, and Four (ref. Section 3) Signed and completed Execution of Offer (ref. Section 4) Responses to Scope of Work (ref. Section 5) Acknowledgement of Addenda (ref. Section 4) Response to Criteria Three (Pricing) - Completed Pricing and Delivery Schedule (ref. Section 6)

Section 8 – Submittal Check List Section 9 – Sample Contract Review these Sections

THANK YOU

Please write down all questions on the SUBMIT A QUESTION form and email them to point of contact.

All answers will be posted on ESBD as an addendum.

Website located at: http://www.txsmartbuy.com/sp image1.png image2.emf image3.png image4.png