ESBD_575787_1794496882334_Mobile Training Lab SOW.pdf

Mobile Training Lab for Advanced Manufacturing and

Industrial Maintenance

Purpose Texas State Technical College (“TSTC”) is seeking proposals from qualified suppliers to provide a new custom-built 53-foot mobile training lab to support workforce training in advanced manufacturing and industrial maintenance. The mobile training lab will be used to deliver transportable, on-site training at company locations, workforce partner sites, and other locations as needed to support economic recovery, resilience, and regional workforce development.

This procurement is associated with an Economic Development Administration grant award and is intended to result in a fully functional, turn-key mobile training unit.

Scope of Work The selected supplier shall provide a complete, turn-key mobile training lab solution that includes the custom mobile unit, required training equipment, installation, fabrication, design services, delivery, and project management necessary to place the unit into operational use.

The mobile training lab shall include, at minimum, the following:

1. Custom Mobile Training Lab Unit

The supplier shall provide one new 53-foot custom-built mobile training lab with approximately 807 square feet of usable training space. The unit shall be designed and constructed to support technical training delivery in a mobile environment.

The mobile training lab shall include:

● New 53-foot mobile training unit

● Expandable configuration to maximize instructional and lab space

● Lay-flat entry or equivalent accessible entry configuration

● Interior ceiling height of approximately 8 feet

● Interior layout suitable for technical training, equipment use, instructor-led demonstrations, and student hands-on activities

● Fabrication, upgrades, and modifications necessary to support installed training equipment

● Utility, power, and infrastructure accommodations required for all installed training equipment

● Safety features appropriate for instructional use and mobile operation

● Department of Transportation compliance, safety requirements, and permits necessary for transport and operation

● Complete program management and project oversight

● Creative and production design services necessary to deliver a finished, branded, and functional mobile training lab

● Installation of all required training equipment

2. Brand Name or Comparable Model

Any reference in this solicitation to a specific manufacturer, brand, model, product name, or supplier, including but not limited to SMC, Allen Bradley, Siemens, FANUC, BMG, TOUCHDOWN WERKWAGON, WERKWAGON, or TOOLKIT, is provided for the purpose of describing the type, quality, functionality, compatibility, and performance characteristics required by TSTC. Such references shall be interpreted as

“or comparable model” unless expressly stated otherwise.

Suppliers may propose comparable models, products, systems, or equipment that meet or exceed the required functionality, instructional capability, quality, safety, compatibility, and intended use of the referenced item. Suppliers proposing comparable models shall clearly identify the manufacturer, brand, model number, product specifications, and any differences from the referenced item.

3. Training Equipment Package

The supplier shall provide and install a complete Advanced Manufacturing and Industrial Maintenance training equipment package. Equipment shall be suitable for hands-on instruction, workforce training, and technical skills development.

The equipment package shall include, at minimum:

Quantity Referenced Equipment or Comparable

Model

Training Area

4 SMC Pneumatic Trainers Pneumatic Systems

4 SMC Hydraulics Trainers Hydraulic Systems

8 SMC Industrial Motor Controls Trainers Electrical Motor Controls

4 Allen Bradley PLCs and HMIs integrated with Industrial Motor Controls Trainers

Electronic sensors and relay control sequence circuits

4 Siemens PLCs and HMIs integrated with

Industrial Motor Controls Trainers

Electronic sensors and relay control sequence circuits

4 Wiring and Industrial Controls Trainers Electrical System Installation

2 SMC-FANUC Robot Trainers Robot System Operations and

Integration

4 SMC Mechanical Drives Trainers Mechanical Power Systems

4 SMC AC/DC and Solid-State Trainers Electrical Systems

4 SMC Smart Sensors Trainers Sensor Logic Systems

4 PLC and VFD Trainers Variable Frequency Drive and

Programmable Controller Systems

The supplier shall ensure all training equipment is properly secured, configured, installed, and integrated into the mobile training lab for safe instructional use.

4. Curriculum Access

The supplier shall provide TSTC with access to all curriculum, instructional materials, training content, lesson plans, lab activities, exercises, assessments, equipment manuals, software-based learning content, and related training resources necessary to support use of the proposed training equipment and mobile training lab.

Curriculum access shall be provided at no additional cost to TSTC for the duration of the useful life of the equipment, unless otherwise stated in the supplier’s proposal and accepted by TSTC. The supplier shall clearly identify any curriculum, software, learning platform, digital content, or instructional resource that requires a license, subscription, renewal fee, user fee, hosting fee, maintenance fee, or other recurring cost.

At minimum, curriculum access shall include:

● Instructional materials aligned to each proposed training system or comparable model;

● Student-facing and instructor-facing training materials, as available;

● Lab exercises, activities, or practical training modules associated with the equipment;

● Any required software, digital content, or online learning platform access necessary to use the curriculum;

● Documentation explaining how TSTC instructors may access, download, use, and maintain the curriculum;

● Identification of any limitations on the number of users, campuses, instructors, students, devices, downloads, or course sections; and

● Any updates or revisions to the curriculum that are included at no additional cost.

If any portion of the curriculum is not included at no additional cost, the supplier shall clearly identify the excluded materials and provide separate pricing for such items in its proposal.

5. Design, Fabrication, and Installation

The supplier shall provide all labor, materials, components, equipment, tools, technical expertise, and project coordination necessary to design, fabricate, outfit, and deliver the mobile training lab.

The supplier shall be responsible for:

● Layout planning for instructional efficiency and safety

● Coordination of training equipment placement

● Fabrication and installation of equipment mounts, workstations, fixtures, or other required infrastructure

● Electrical and utility integration required for installed equipment

● Interior finish-out appropriate for a mobile technical training environment

● Verification that equipment is installed and operational prior to delivery

● Coordination with TSTC stakeholders during design, production, and delivery phases

6. Compliance, Safety, and Permits

The supplier shall ensure the mobile training lab complies with applicable transportation, safety, and permitting requirements.

The supplier shall provide:

● Department of Transportation compliance documentation, as applicable

● Required transport-related safety documentation

● Any required permits associated with the mobile unit’s transport and delivery

● Safety-related information for operation, transport, setup, and use

● Documentation of any required maintenance, inspection, or operating procedures

7. Shipping, Handling, and Delivery

The supplier shall provide FOB shipping and handling for the mobile training lab and all associated equipment. The supplier shall identify any shipping, handling, delivery, logistics, or tariff offset costs in its proposal.

The supplier shall coordinate delivery with TSTC and provide estimated delivery timelines, shipping requirements, delivery conditions, and any site preparation needs.

8. Project Management and Oversight

The supplier shall provide complete project management and oversight from award through final delivery and acceptance.

Project management shall include:

● A designated project manager or primary point of contact

● Project schedule with major milestones

● Design review and approval process

● Production and fabrication status updates

● Equipment procurement and installation tracking

● Delivery coordination

● Final inspection and turnover documentation

9. Documentation and Training Support

The supplier shall provide documentation necessary for TSTC to operate, maintain, and use the mobile training lab and installed equipment.

Documentation shall include, as applicable:

● Equipment manuals

● Warranty information

● Maintenance requirements

● Safety guidelines

● Operating instructions

● System diagrams or layout drawings

● Final as-built or installed equipment layout

● Recommended inspection and preventive maintenance schedule

The supplier should also describe any available orientation, training, or turnover support for TSTC personnel.

Requirements for Proposal Suppliers shall submit a complete proposal that addresses each criterion below and includes the associated deliverables.

● Criterion One: Supplier Qualifications and Relevant Experience

○ Provide a company overview and description of experience designing, fabricating, and delivering mobile training labs or comparable custom mobile technical training units.

○ Provide examples of similar projects, preferably involving workforce training, technical education, advanced manufacturing, industrial maintenance, or mobile laboratory environments.

○ Identify key personnel who will support the project and describe their roles and qualifications.

○ Describe experience managing projects involving custom fabrication, training equipment integration, transportation compliance, and turn-key delivery.

● Criterion Two: Technical Solution, Mobile Unit Design, and Equipment Integration

○ Provide a detailed description of the proposed 53-foot mobile training lab, including layout, expandable features, entry configuration, ceiling height, instructional space, safety features, and finish-out.

○ Describe how the proposed solution will accommodate the required Advanced

Manufacturing and Industrial Maintenance training equipment.

○ Provide a preliminary layout, concept design, or design narrative showing how the equipment will be installed and used within the mobile unit.

○ Confirm inclusion of all required training equipment and identify any proposed equivalents, substitutions, or enhancements.

○ Describe utility, power, mounting, ventilation, safety, accessibility, and operational considerations.

○ Describe all curriculum, instructional materials, training modules, lab activities, assessments, equipment manuals, software-based learning content, and related training resources included with the proposed mobile training lab and training equipment. Confirm whether curriculum access is provided at no additional cost to TSTC and identify the duration of access, delivery method, user limitations, licensing requirements, update availability, and any recurring or optional costs.

○ If proposing any comparable model, product, system, or equipment in place of a referenced manufacturer, brand, model, product name, or supplier, provide the manufacturer name, brand or trade name, model number, technical specifications, product literature, and a written comparison explaining how the proposed item meets or exceeds the referenced item’s functionality, instructional capability, safety, compatibility, and intended use.

● Criterion Three: Project Management, Schedule, Delivery, and Compliance

○ Provide a project management plan identifying the project manager, communication process, design review process, production milestones, installation timeline, delivery plan, and final turnover process.

○ Provide an estimated project schedule from award through final delivery.

○ Describe how the supplier will manage Department of Transportation compliance, safety requirements, permits, shipping, delivery, and final acceptance.

○ Identify any required TSTC responsibilities, site conditions, review timelines, or delivery requirements.

○ Describe quality control procedures used during design, fabrication, equipment installation, and final inspection.

● Criterion Four: Warranty, Documentation, Support, and Training

○ Provide warranty information for the mobile unit, fabrication work, installed systems, and training equipment.

○ Describe post-delivery support, service response process, maintenance support, and availability of replacement parts.

○ Provide a list of documentation to be delivered, including operating manuals, equipment manuals, safety instructions, maintenance requirements, and final layout or as-built documentation.

○ Describe any orientation, turnover training, or user support available to TSTC personnel.

● Criterion Five: Pricing and Cost Structure

○ Provide a complete cost proposal that includes the mobile training lab, fabrication, design services, training equipment, installation, shipping, handling, tariff offsets, permits, and all other proposed costs.

○ Clearly identify any optional items, alternates, assumptions, exclusions, or recurring costs.

○ Provide pricing in a format that allows TSTC to evaluate total cost and cost reasonableness.

○ Identify payment milestones, if applicable.

○ Clearly identify whether all curriculum, instructional materials, software-based learning content, learning platform access, licenses, subscriptions, renewals, user fees, or other recurring costs are included at no additional cost or proposed as separate costs.

Evaluation Criteria The evaluation of the proposals shall be based on the requirements described in this RFP. All properly submitted proposals will be reviewed, evaluated, and ranked by TSTC in accordance with the evaluation criteria set forth below:

Evaluation Criteria Maximum Points

Supplier Qualifications and Relevant Experience 20

Technical Solution, Mobile Unit Design, and Equipment Integration 30

Project Management, Schedule, Delivery, and Compliance 20

Warranty, Documentation, Support, and Training 10

Pricing and Cost Structure 20

Total 100

Requirements for Proposal

Evaluation Criteria