ESBD_575781_1794354677827_717-27-706 Request for CSP Campus Perimeter Video Surveillance System Upgrade Final.pdf

CSP 717-27-706 Campus Perimeter Video Surveillance System Upgrade

Competitive Sealed Proposal (CSP)

Texas Southern University

PROCUREMENT SERVICES

Attention: Sceffers Ward

3100 Cleburne Street Mack O. Hannah Hall, Suite 333

Houston, Texas 77004 -4598

CSP #717-27-706

DEADLINE FOR SUBMITTAL:

3:00 p.m., Tuesday, December 15, 2026

Campus Perimeter Video Surveillance System

TABLE OF CONTENTS

Section 1 - General Information and

Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Agreement

1.4 Clarifications and Interpretations

1.5 Submission of Proposals

1.6 Point-Of-Contact

1.7 Evaluation of Proposals

1.8 Owner’s Reservation of Rights

1.9 Acceptance of Evaluation Methodology

1.10 No Reimbursement for Costs

1.11 Completeness of Proposal

1.12 Withdrawl or Modification

1.13 Ownership of Proposal

1.14 Validity Period

1.15 General Conditions

1.16 Vendor Performance

1.17 Pre-Submittal Conference

1.18 Eligible Respondents

1.19 Certain Proposals and Contracts Prohibited

1.20 Sales and Use Taxes

1.21 Certification of Franchise Tax Status

1.22 Required Notices of Workers’

Compensation Insurance Coverage

1.23 Prevailing Wage Rate Determination

1.24 Delinquency in Paying Child Support

1.25 Compliance With Law

1.26 Disclosure of Interested Parties Statute

Section 2 - Executive Summary

2.1 Historical Background

2.2 Mission Statement

2.3 Project Description

2.4 Project Budget

2.5 Project Objectives

2.6 Project Scope

2.7 Construction Documents

Section 3 - Requirements For Competitive Sealed

Proposals (Respondent’s Qualifications)

3.1 Project Understanding and Turnkey

Delivery Approach

3.2 Organizational Capacity and Financial

Responsibility

3.3 Qualifications of Project Team and Key

Subcontractors

3.4 Relevant Experience and Past Performance

3.5 Technical Solution, System Integration, and

Cybersecurity

3.6 Implementation Plan and Project Schedule

3.7 Quality Control, Testing, and

Commissioning

3.8 Safety and Campus Site Management

3.9 Warranty and Service Support

3.10 Pricing and Delivery Proposal

Section 4 - Format of Proposals

4.1 Schedule of Events

4.2 Revision to Schedule

4.3 Pre-Proposal Meeting

4.4 General Instructions

4.5 Proposal Requirements

4.6 Inquiries/Questions

4.7 Proposal Submission

4.8 Delivery of Proposal

4.9 Proposal Opening

4.10 Proposal Evaluation & Award

4.11 Page Size

4.12 Pagination

Section 5 - Attachments to this Competitive Sealed

Proposals

5.1 Attachment A – Execution of Offer

5.2 Attachment B - Executive Order

5.3 Attachment C - VetHUB

5.4 Attachment D - Standard Agreement

5.5 Drawings and Specifications. Located at

https://tsu.box.com/s/nk1asbt7r0f067a5v mjytwi1xv4e1d7j https://tsu.box.com/s/nk1asbt7r0f067a5vmjytwi1xv4e1d7j

REQUEST FOR COMPETITIVE SEALED PROPOSALS

TEXAS SOUTHERN UNIVERSITY

CAMPUS PERIMETER VIDEO SURVEILLANCE SYSTEM UPGRADE

CSP No.: 717-27-706

SECTION 1 – GENERAL INFORMATION AND REQUIREMENTS

1.1 GENERAL INFORMATION: Texas Southern University (“Owner”) is soliciting Competitive Sealed

Proposals (“Proposals”) for the selection of a Contractor to provide general construction and general construction subcontracting services for Texas Southern University Project Campus Perimeter Video

Surveillance System Upgrade (“Project”), as authorized by Texas Education Code §51.783 and in accordance with the terms, conditions, and requirements set forth in this Request for Competitive Sealed

Proposals (“CSP”).

1.1.1 The Owner may select the Respondent that offers the “best value” for the institution based on the published selection criteria and on the Owner’s evaluation and ranking of Proposals received in response to this solicitation. The Owner may first attempt to negotiate an Agreement with the

Respondent that submits the apparent “best value” offer. The Owner may discuss with the selected

Respondent options for a scope or time modification and any price change associated with any such modification. If the Owner is unable to reach an agreement with that selected Respondent, the

Owner may formally end negotiations with that Respondent and proceed to the Respondent that submitted the next “best value” offer in the order of the Proposal ranking until an agreement is reached or all Proposals are rejected.

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential, non-proprietary, or both and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after this solicitation is completed.

1.2.1 Owner strictly complies with all statutes, court decisions, and opinions of the Texas Attorney

General with respect to the disclosure of CSP information related to this solicitation.

1.3 TYPE OF AGREEMENT: Any Agreement resulting from this solicitation will be in the form of the Owner’s

Standard Agreement Between Owner and Contractor as adapted for this Project (Owner’s Standard

Agreement).

1.3.1 If awarded, the contract will be awarded as a “lump-sum” or “fixed-price” contract to the

Respondent offering the “best value” to the Owner.

1.3.2 Any request to modify any terms or conditions of Owner’s Standard Agreement or any of the

Exhibits or attachments thereto, will be taken into consideration before awarding the contract to any respondent.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this CSP, or any attachments hereto that materially affect or change its requirements will be issued by the Owner as an

Addendum on the State of Texas Electronic State Business. If a Respondent does not have Internet access, a copy of all written responses may be obtained through the point of contact listed in Section 1.5.3 or by the Project Engineer. It is the responsibility of Respondent to obtain this information in a timely manner.

All such Addenda issued by the Owner before the Submittal Deadline are part of the CSP, and Respondent shall acknowledge receipt of each Addendum to the CSP and/or the Construction Documents in its

Proposal.

1.4.1 No oral explanation in regard to the meaning of the solicitation documents will be made and no oral instructions will be given before the award of the contract. Discrepancies, omissions or doubts as to the meaning of any information contained in the Construction Documents shall be communicated in writing to the Owner, who shall direct the communications to the Project

Architect for interpretation. Any interpretation made will be in the form of an Addendum, which will be made available to all known plan holders and its receipt by the Respondent shall be acknowledged in the Respondent’s Pricing and Delivery Proposal.

1.4.2 Respondents shall consider only those clarifications and interpretations to the Construction

Documents that the Project Engineer issues by Addenda three (3) calendar days prior to the

Submittal Deadline. Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied on by Respondent in preparing its

1.5 SUBMISSION OF PROPOSALS:

1.5.1 Proposals are to include the elements, and are to be assembled, as set forth in Section 4 of this CSP

Proposals will include a proposal for the base scope of work (Base Proposal) and may include proposal(s) for any alternate scope(s) of work (Alternate Proposal(s)), when requested by Owner, and any conditions upon which the Base Proposal or any Alternate Proposal(s) are premised.

Alternate Proposals, when requested, will be identified in the Respondent’s Pricing and Delivery

1.5.2 In addition, Respondent may propose alternate means, methods, materials or any combination thereof for completing the base scope of work or any alternate scope(s) of work set forth in the

Construction Documents. Owner will accept alternate proposals from Respondent that identify an innovative approach for what Respondent believes to be a more efficient, streamlined method to better meet Owner’s requirements. Any such “Proposed Alternate(s)” shall be considered above and beyond the Proposals submitted for the base scope of work and any respective alternate scopes of work identified by Owner in the Construction Documents. Proposed Alternates not specifically requested by Owner in the CSP must be clearly identified as a proposed alternate and must be submitted as a separate element at the same time the Proposal is submitted. In addition, any such

Proposed Alternate shall clearly reference the portion of the base scope of work or Owner-defined alternate scope of work to which it applies and the related price impact that acceptance of the

Proposed Alternate will have on Respondent’s Pricing and Delivery Proposal.

1.5.3 The Owner will receive Proposals By:

December 15, 2026 @ 3:00 pm CST

Physical Address for Courier Delivery:

Texas Southern University

Hannah Hall, Suite 333

3100 Cleburne Street

Houston, Texas 77004

Attn: Sceffers V. Ward

1.5.4 Respondent’s Proposal is to include the following elements, which are to be submitted as described below:

1.5.5 The Owner will not acknowledge or receive any element of the Base Proposal (Respondent’s

Qualifications, Respondent’s Pricing and Delivery Proposal and Execution of Offer, Proposed

Alternates or VetHUB Subcontracting Plan) that are delivered by telephone, facsimile (fax) transmission, physically delivered, or electronic mail (e-mail).

1.5.6 After the VetHUB is approved by the Owner, all properly submitted Pricing and Delivery Proposals will be opened publicly and the names of the Respondents and any prices required to be submitted will be read aloud.

1.6 POINT-OF-CONTACT: The Owner designates the following person as the representative and sole Point-of-Contact for the PROPOSAL. Respondents shall restrict all contact with the Owner and direct ALL questions regarding this PROPOSAL, to the Point-of-Contact person identified in Section 1.6 only.

RESPONDENTS SHALL NOT CONTACT ANY OTHER OWNER REPRESENTATIVE AT ANY

TIME FOR ANY REASON. Any Respondent contacting any person other than the person listed in 1.6 may negatively impact the integrity of this selection process and may have its Proposal rejected in its entirety.

Sceffers Ward

Procurement Office

Email: Procurement@TSU.edu

1.6.1 The Owner designates the following person, as its Project Engineer representative regarding the

Construction Documents.

Salas O’Brien

10930 W. Sam Houston Pkwy N. Suite 900

Houston Texas 77064

Phone: 281-664-1933

E-mail: diego.solorio@salasobrien.com

1.7 EVALUATION OF PROPOSALS: The evaluation of the Proposals shall be based on the requirements described in this CSP. Approximately twenty-four percentage, (24%) of the evaluation will be based on the

Respondent’s Pricing and Delivery Proposal; the remaining evaluation will be based on the Respondent’s

Qualifications. All properly submitted Proposals will be reviewed, evaluated, and ranked by the Owner.

1.8 OWNER’S RESERVATION OF RIGHTS: Owner may evaluate the Proposals based on the anticipated completion of all or any portion of the Project. Owner reserves the right to divide the Project into multiple parts, to reject any and all Proposals and re-solicit for new Proposals, or to reject any and all Proposals and temporarily or permanently abandon the Project. Owner makes no representations, written or oral, that it will enter into any form of agreement with any Respondent to this solicitation for any project and no such representation is intended or should be construed by the issuance of this solicitation.

1.8.1 Respondent understands and agrees that this solicitation and any subsequent Agreement ensuing from this solicitation is contingent upon approval by Owner, The Texas Southern University Board of

Regents, and the Texas Higher Education Coordinating Board. Respondent understands and agrees that

Owner has made no representation, written or oral, that any such approvals will actually be obtained. If any such approvals are not obtained, Respondent understands and agrees that this solicitation and any subsequent Agreement ensuing from this solicitation will be null, void, and of no effect.

1.9 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting it’s Proposal in response to this solicitation, the Respondent accepts the evaluation process and acknowledges and accepts that determination of the “best value” offer will require subjective judgments by Owner.

mailto:Procurement@TSU.edu

Competitive Sealed Proposal (CSP) 717-27-706 Page 6 of 36

1.9.1 Owner reserves the right to consider any Proposal “non-responsive” if the proposed price is determined to be unreasonable in relation to those submitted with other Proposals and/or the Owner’s estimate of the construction cost.

1.10 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from the

Respondent’s participation in this solicitation process shall be at the sole risk and responsibility of the Respondent.

Respondent submits its Proposals at its own risk and expense.

1.11 COMPLETENESS OF PROPOSAL: Respondent should carefully read the information contained herein. It is the responsibility of the Respondent to submit a complete response to all requirements and questions.

1.11.1 Proposals which are qualified with conditional clauses, or alterations, or items not called for in the CSP documents, or irregularities of any kind are subject to disqualification at the option of the Owner.

1.11.2 Each Proposal should be prepared simply and economically, providing a straightforward, concise description of the firm’s ability to meet the requirements of the CSP. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the

Owner’s needs.

1.11.3 Failure to comply with the requirements contained in this CSP may cause rejection of the Proposal.

1.11.4 The Owner will not acknowledge or receive Proposals that are delivered by telephone, facsimile (fax), or electronic mail (e-mail).

1.12 WITHDRAWL OR MODIFICATION: A Proposal may be withdrawn and resubmitted any time prior to the time set for receipt of Proposals. No Proposal may be changed, amended, or modified after the submittal deadline. No

Proposal may be withdrawn after the submittal deadline without approval by the Owner which shall be based on

Respondent’s written request stating reasons for withdrawing the proposal that are acceptable, in the Owner’s opinion.

1.13 OWNERSHIP OF PROPOSAL: Proposals and any other information submitted by Respondents shall become the property of Texas Southern University (the Owner).

1.14 VALIDITY PERIOD: Proposals are to be valid for the Owner’s acceptance for a minimum of 90 days from the submittal deadline date to allow time for evaluation and selection. A Proposal, if accepted, shall remain valid for the life of the Contracts resulting from this selection process.

1.15 GENERAL CONDITIONS: By signing and submitting a Proposal, Respondent certifies that any attached or referenced conditions or documents are applicable to this procurement only to the extent that they do not conflict with the statutes or Administrative Code of the State of Texas, or the advertised contract conditions, and that they do not impose additional requirements on the Owner. Respondent further certifies that the submission of a

Proposal is Respondent’s good faith intent to contract with the Owner as specified herein and that such intent to contract is not contingent upon the Owner’s acceptance or execution of any such attached or referenced conditions, or other documents.

1.16 VENDOR PERFORMANCE: In accordance with Texas Government Code, 2155.074 and 2155.75, vendor performance may be used as a disqualification factor in the award. Vendor performance information on the

Controller of Public Accounts web site may be accessed at:

http://www.window.state.tx.us/procurement/prog/vendor_performance/ http://www.window.state.tx.us/procurement/prog/vendor_performance/

Competitive Sealed Proposal (CSP) 717-27-706 Page 7 of 36

TSU may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through the Vendor Performance Tracking System (as authorized by 34 Texas Administrative Code

§20.108), TSU may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and non-renewals of

Contracts. Such sources of vendor performance may include any governmental entity, whether an agency or political subdivision of the State of Texas, another state, or the Federal government. Further, TSU may initiate such examinations of vendor performance based upon media reports. Any such investigations shall be at the sole discretion of TSU, and any negative findings, as determined by TSU, may result in non-award to the

Respondent.

1.17 PRE-SUBMITTAL CONFERENCE: A pre-submittal conference will be held at the date and time described below.

Thursday, November 17, 2026 @ 10am] local time

1.17.1 A guided tour of the project site will be included as a part of the conference agenda. This will be the only opportunity for Respondents to view the project site before the Submittal Deadline. Attendance at the pre-submittal conference is optional.

1.18 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may submit

Proposals. (This does not preclude a respondent from using consultants.) The Owner will contract only with the individual firm or formal organization that submits a Proposal.

1.19 CERTAIN PROPOSALS AND CONTRACTS PROHIBITED: Under Section 2155.004, Texas Government

Code, a state agency may not accept a proposal or award a contract that includes proposed financial participation by a person who received compensation from the agency to participate in preparing the specifications or Competitive Sealed Proposals on which the proposal or contract is based. All vendors must certify their eligibility by acknowledging the following statement, "Under Section 2155.004, Government

Code, the vendor certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate." If a state agency determines that an individual or business entity holding a state contract was ineligible to have the contract accepted or awarded as described above, the state agency may immediately terminate the contract without further obligation to the vendor. This section does not create a cause of action to contest a proposal or award of a state contract.

1.20 SALES AND USE TAXES: Section 151.311, Tax Code, as amended effective October 1, 1993, permits the purchase free of state sales and use taxes of tangible personal property to be incorporated into realty in the performance of a contract for an improvement to realty for certain exempt entities that include Texas Southern

University. The section further permits the purchase tax-free of tangible personal property (other than machinery or equipment and its accessories and repair and replacement parts) for use in the performance of such a contract if the property is "necessary and essential for the performance of the contract" and "completely consumed at the job site." In addition, the section permits the purchase tax-free of a tangible service for use in the performance of such a contract if the service is performed at the job site and if "the contract expressly requires the specific service to be provided or purchased by the person performing the contract" or "the service is integral to the performance of the contract."

1.21 CERTIFICATION OF FRANCHISE TAX STATUS: Respondents are advised that the successful respondent will be required to submit certification of tax status as required by Chapter 171 of the Texas Tax Code.

Respondent acknowledges its obligation and agrees that if awarded a contract pursuant to this solicitation, Respondent will ensure that each subcontractor and supplier that Respondent places under contract will also provide a certification of franchise tax status as required by Chapter 171 of the Texas Tax Code.

1.22 REQUIRED NOTICES OF WORKERS' COMPENSATION INSURANCE COVERAGE: The Texas Workers'

Compensation Commission has adopted a new rule, 28 TAC, sec. 110.110, relating to REPORTING

Competitive Sealed Proposal (CSP) 717-27-706 Page 8 of 36

REQUIREMENTS FOR BUILDING OR CONSTRUCTION PROJECTS FOR GOVERNMENTAL

ENTITIES. The rule applies to all building or construction contracts advertised for bid on or after September

1, 1994. The rule implements sec. 406.096, Texas Labor Code, which requires workers' compensation insurance coverage for all persons providing services on a building or construction project for a governmental entity. The requirements of the rule are set forth in Article 6 of the Uniform General Conditions.

1.23 PREVAILING WAGE RATE DETERMINATION: Respondents are advised that the Texas Prevailing Wage

Law will be administered in accordance with the policies and procedures set forth in https://govtribe.com/file/government-file/70z029qnewo0010-construction-wage-rates-for-harris-county-tx-dot-pdf

1.24 DELINQUENCY IN PAYING CHILD SUPPORT: Under Section 231.006, Family Code, the Respondent certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that any contract ensuing from this solicitation may be terminated and payment may be withheld if this certification is inaccurate.

1.25 COMPLIANCE WITH LAW: Respondent is aware of, is fully informed about, and in full compliance with its obligations under existing applicable law and regulations, including Title VI of the Civil Rights Act of 1964, as amended (42 USC 2000(D)), Executive Order 11246, as amended (41 CFR60-1 and 60-2), Vietnam Era

Veterans Readjustment Act of 1974, as amended (41 CFR60-250), Rehabilitation Act of 1973, as amended (41

CFR 60-741), Age Discrimination Act of 1975 (42 USC 6101 et seq.), Non-segregated Facilities (41 CFR 60-

1), Omnibus Budget Reconciliation Provision, Section 952, Fair Labor Standards Act of 1938, Sections 6, 7, and 12, as amended, Immigration Reform and Control Act of 1986, and Utilization of Small Business Concerns and Small Business Concerns Owned and Controlled by Socially and Economically Disadvantaged Individuals

(PL 96-507), the Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), the Civil Rights Act of 1991, and all laws and regulations and executive orders as are applicable.

1.26 DISCLOSURE OF INTERESTED PARTIES STATUTE. In its Proposal, Respondent must agree to comply with Section 2252.908, Texas Government Code (“Disclosure of Interested Parties Statute”) and 1 Texas

Administration Code Sections 46.1 through 46.3 (“Disclosure of Interested Parties Regulations”) as implemented by the Texas Ethics Commission (“TEC”), including, among other things, providing the TEC and

Owner with the information required by the Disclosure of Interested Parties Statute and the Disclosure of

Interested Parties Regulations on the form promulgated by the TEC. The form will be required to be submitted to Owner prior to the countersigning of the final agreement and is not a required element of the Respondent’s

1.26.1 Frequently Asked Questions For Disclosure of Interested Parties (Form 1295) can be viewed at https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html.

1.26.2 Form 1295, Certificate of Interested Parties, can be viewed at https://www.ethics.state.tx.us/forms/1295.pdf

End of Section I https://govtribe.com/file/government-file/70z029qnewo0010-construction-wage-rates-for-harris-county-tx-dot-pdf https://govtribe.com/file/government-file/70z029qnewo0010-construction-wage-rates-for-harris-county-tx-dot-pdf http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2252.htm#2252.908 https://www.ethics.state.tx.us/rules/adopted_Nov_2015.html#Ch46.1 https://www.ethics.state.tx.us/rules/adopted_Nov_2015.html#Ch46.1 https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html https://www.ethics.state.tx.us/forms/1295.pdf

Competitive Sealed Proposal (CSP) 717-27-706 Page 9 of 36

SECTION 2 – EXECUTIVE SUMMARY

2.1 HISTORICAL BACKGROUND:

Since its founding in 1927, Texas Southern University ("TSU") has grown from a small junior college into a nationally recognized, comprehensive public institution of higher education. As one of the nation's largest

Historically Black Colleges and Universities ("HBCUs"), TSU is proud to be among only 13 HBCUs designated as a Doctoral University with High Research Activity (R2) by The Carnegie Classification of Institutions of Higher

Education. Building on this distinction, the University is strategically positioned to join the nation's trailblazing

HBCUs in achieving the prestigious Carnegie R1 designation.

TSU's commitment to excellence extends beyond research and is reflected across every facet of university life. The

University offers more than 120 undergraduate, graduate, doctoral, and professional degree programs through its eleven colleges and schools. Located on more than 150 acres in Houston's historic Third Ward, the campus serves as a center for academic achievement, innovation, leadership, and community engagement.

As the University approaches its centennial celebration, it continues to honor its rich legacy while boldly advancing its vision for the future. Today, TSU enrolls approximately 9,000 students. Guided by its Board-approved Strategic

Plan (ASCEND 2030) and Campus Master Plan, the University has established ambitious enrollment goals of

10,000 students by Fall 2028 and 15,000 students by Fall 2030.

As Houston's first state-supported institution of higher education, Texas Southern University remains steadfast in its mission to transform lives through education. The Board of Regents, President, Administration, Faculty, and

Staff are united in their commitment to student success and to preparing the next generation of leaders who will strengthen Texas, the nation, and the global community.

2.2 MISSION STATEMENT:

Mission. Texas Southern University is a student-centered comprehensive doctoral university committed to ensuring equality, offering innovative programs that are responsive to its urban setting, and transforming diverse students into lifelong learners, engaged citizens, and creative leaders in their local, national, and global communities.

Vision Texas Southern University will become one of the nation’s preeminent comprehensive metropolitan universities. We will be recognized by the excellence of our programs, the quality of our instruction, our innovative research and creative activities, and our commitment to be a contributing partner to our community, state, nation, and world.

Competitive Sealed Proposal (CSP) 717-27-706 Page 10 of 36

2.3 PROJECT DESCRIPTION:

Texas Southern University (“University”) seeks proposals from qualified and experienced firms to furnish, install, configure, integrate, test, commission, and support a turnkey Campus Perimeter Video Surveillance System Upgrade.

The project is intended to improve security, situational awareness, incident response, and investigative capabilities along the University’s campus perimeter. The work is anticipated to include approximately eighty-six (86) exterior surveillance cameras installed on existing and new poles at locations identified by the University. The selected

Contractor shall also provide all required mounting hardware, poles, foundations, electrical power, data connectivity, network components, software, licenses, video storage, system configuration, training, documentation, and related services necessary to deliver a fully operational system.

All new cameras and related components must integrate with the University’s existing video management system

(“VMS”) and network environment. The upgraded system must provide centralized monitoring, recording, retrieval, export, system-health monitoring, and administration of perimeter cameras without requiring separate or incompatible management platforms.

The project shall be implemented with minimal disruption to campus activities and shall comply with applicable codes, University standards, cybersecurity requirements, accessibility requirements, and safety regulations.

2.4 PROJECT BUDGET

The University has established a not-to-exceed budget of $2,000,000 for the Campus Perimeter Video Surveillance

System Upgrade. This amount shall include all labor, materials, equipment, software, licenses, project management, installation, integration, testing, training, documentation, warranty, travel, delivery, permits, and other costs necessary to provide a complete and fully operational system.

Proposers shall develop their proposed solutions within the established budget. Any optional products or services shall be clearly identified and priced separately. Proposals exceeding the established budget may be removed from further consideration.

The stated budget does not represent a guarantee that the University will expend the entire amount. Any resulting award will be based on the University’s determination of best value, available funding, final scope, and successful contract negotiations.

2.5 PROJECT OBJECTIVES

The objectives of the project are to:

2.5.1 Improve surveillance coverage along the campus perimeter and reduce existing coverage gaps.

2.5.2 Provide clear, usable video during daytime, nighttime, and adverse weather conditions.

2.5.3 Enhance the University’s ability to detect, assess, document, and respond to security incidents.

2.5.4 Integrate all new cameras with the University’s existing VMS and security operations environment.

2.5.5 Provide a minimum of thirty (30) consecutive days of recorded video retention at the required resolution, frame rate, and quality settings.

2.5.6 Support appropriate video analytics, alerts, system-health monitoring, and evidence management.

2.5.7. Establish reliable power and data connections for all camera locations.

2.5.8. Provide an expandable, interoperable, and maintainable system that minimizes unnecessary proprietary restrictions.

Competitive Sealed Proposal (CSP) 717-27-706 Page 11 of 36

2.5.9. Protect University video, credentials, network resources, and other security-sensitive information.

2.5.10. Provide complete testing, training, documentation, warranty, and post-installation support.

2.6 SCOPE OF WORK:

The selected Contractor shall provide all labor, supervision, project management, materials, equipment, software, transportation, tools, permits, testing instruments, licenses, incidental work, and services required to complete the project.

2.6.1 Project Management and Coordination:

The Contractor shall:

2.6.1.1 Participate in a project kickoff meeting with representatives of the University, Department of

Public Safety, Information Technology, Facilities, the University’s engineer, and other designated stakeholders.

2.6.1.2 Designate a qualified project manager who will serve as the University’s primary point of contact.

2.6.1.3 Submit a detailed project schedule identifying submittals, procurement lead times, site preparation, installation activities, testing, training, and final completion.

2.6.1.4 Coordinate all work with University operations, campus events, academic schedules, public safety activities, and other construction projects.

2.6.1.5 Provide regular progress reports identifying completed work, upcoming activities, schedule status, outstanding decisions, risks, and corrective actions.

2.6.1.6 Obtain written University approval before changing equipment, camera locations, mounting heights, pathways, system architecture, or other material requirements.

2.6.1.7. Coordinate all planned system outages in advance and minimize interruptions to existing surveillance coverage.

2.6.2 Site Verification and Existing-Conditions Assessment:

Before beginning installation, the Contractor shall:

2.6.2.1. Conduct a detailed field investigation of each proposed camera location.

2.6.2.2 Verify camera quantities, mounting locations, fields of view, pole conditions, mounting heights, power availability, network connectivity, cable pathways, equipment-room capacity, and storage requirements.

2.6.2.3 Identify physical obstructions, vegetation, lighting conditions, underground utilities, construction conflicts, and other conditions that could affect performance or installation

2.6.2.4. Review the existing VMS, network architecture, servers, storage, switches, licenses, firmware, and available system capacity.

2.6.2.5. Notify the University promptly of discrepancies between field conditions and the solicitation documents.

2.6.2.6. Submit recommended adjustments for University review without proceeding with material changes until written authorization is received.

The Contractor shall not rely solely on drawings or photographs when field verification is reasonably necessary.

2.6.3 Surveillance Cameras and Associated Equipment

The Contractor shall furnish and install approximately eighty-six (86) exterior surveillance cameras, subject to final field verification and the University’s approved plans. Cameras and related equipment shall:

2.6.3.1 Be new, current-production commercial security products suitable for continuous exterior operation.

2.6.3.2 Be NDAA compliant and eligible for use by a Texas public institution.

Competitive Sealed Proposal (CSP) 717-27-706 Page 12 of 36

2.6.3.3 Support H.265 and H.264 video compression.

2.6.3.4. Support applicable ONVIF profiles and industry-standard protocols necessary for VMS interoperability.

2.6.3.5. Provide appropriate resolution, frame rate, wide dynamic range, low-light performance, infrared illumination where required, and digital image stabilization.

2.6.3.6. Be weather-resistant, vandal-resistant, and appropriately rated for the installed environment.

2.6.3.7. Support system-health monitoring, camera-tampering notification, motion detection, and approved video analytics.

2.6.3.8. Include all required lenses, mounts, brackets, adapters, junction boxes, environmental housings, surge protection, cabling, connectors, and ancillary components.

2.6.3.9. Be configured to provide usable identification, recognition, observation, or situational-awareness views, as designated for each location.

2.6.3.10. Permit adjustment of resolution, frame rate, bitrate, exposure, privacy masking, analytics, and retention settings through the VMS.

2.6.3.11. Operate without requiring unauthorized cloud services or transmission of University video to third parties.

Where the specifications identify a manufacturer or model as a basis of design, equivalent products may be proposed. Any proposed equivalent must meet or exceed the stated functional, technical, interoperability, warranty, cybersecurity, and performance requirements. The University reserves the right to require supporting documentation, demonstrations, or compatibility testing before approving an equivalent product.

2.6.4 Camera Poles, Mounting and Foundations

The Contractor shall furnish and install all poles, foundations, brackets, mounting assemblies, equipment cabinets, and related components required for a complete installation. The work shall include:

2.6.4.1. Installation on existing poles where the poles are structurally suitable and approved by the

University.

2.6.4.2 Installation of new poles and engineered foundations where existing structures are unavailable or unsuitable.

2.6.4.3. Appropriate grounding, bonding, lightning protection, surge protection, and corrosion protection.

2.6.4.4. Verification that poles, mounts, and foundations are suitable for the anticipated camera load, wind load, vibration, and environmental conditions.

2.6.4.5. Installation of protective bollards or other safeguards where equipment is exposed to potential vehicle impact.

2.6.4.6. Saw cutting, excavation, boring, trenching, pavement removal, and pavement replacement where installations occur in concrete or asphalt areas.

2.6.4.7. Excavation, foundation installation, backfilling, compaction, grading, seeding, sodding, and landscape restoration where installations occur in unpaved areas.

2.6.4.8. Restoration of all disturbed surfaces to a condition equal to or better than their condition before construction.

2.6.4.9. Coordination with applicable utility-location services before excavation or drilling.

Pole placement shall not create pedestrian, vehicular, accessibility, drainage, maintenance, or sightline hazards.

2.6.5 Electrical Power and Data Connectivity

The Contractor shall provide all infrastructure necessary to deliver reliable power and network connectivity to each camera location, including:

2.6.5.1. Electrical circuits, power supplies, Power over Ethernet equipment, fiber-optic cabling, copper cabling, network switches, media converters, transceivers, and patch panels.

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2.6.5.2 Conduit, innerduct, pull boxes, handholes, junction boxes, equipment cabinets, grounding, bonding, and surge protection.

2.6.5.3. Appropriately rated exterior enclosures with adequate ventilation, environmental protection, and physical security.

2.6.5.4. Uninterruptible power supply equipment where required by the University’s design or operational requirements.

2.6.5.5. Cable labeling at both ends and at accessible intermediate locations.

2.6.5.6. Testing and certification of all installed copper and fiber-optic cabling.

2.6.5.7. Coordination with the University’s Information Technology Department regarding IP addresses, VLANs, network-switch configuration, bandwidth, cybersecurity, and equipment-room connections.

2.6.5.8. Compliance with applicable electrical, telecommunications, life-safety, and building codes.

Wireless connections shall not be used unless expressly approved in writing by the University.

2.6.6 Video Management System Integration

The Contractor shall integrate all new cameras and associated devices into the University’s existing VMS.

Integration shall include:

2.6.6.1. Addition and licensing of all new cameras, devices, servers, storage, analytics, and user accounts.

2.6.6.2 Configuration of camera names, location descriptions, maps, logical groups, recording schedules, retention policies, user permissions, alerts, and system-health monitoring.

2.6.6.3 Verification that authorized personnel can view live and recorded video from approved workstations.

2.6.6.4. Configuration of secure video searching, playback, bookmarking, downloading, and evidence export.

2.6.6.5. Synchronization of cameras, servers, and VMS components with the University’s approved time source.

2.6.6.6. Expansion or replacement of servers and storage where necessary to satisfy performance and retention requirements.

2.6.6.7. Configuration of a minimum of thirty (30) consecutive days of video retention at the University-approved resolution, frame rate, bitrate, and recording mode.

2.6.6.8. Confirmation that the addition of the new cameras does not adversely affect the performance of existing cameras or VMS functions.

2.6.6.9. Delivery and activation of all required perpetual and subscription licenses.

The proposal shall clearly identify all one-time and recurring software, licensing, support, maintenance, and cloud-service costs.

2.6.7 Video Analytics and Alerts:

Where required, the Contractor shall configure and tune approved video analytics, which may include:

Motion detection, Line-crossing detection, Intrusion or restricted-area detection, Loitering detection, Camera obstruction or tampering detection, Person and vehicle classification, Direction-of-travel detection, Object-left-behind or object-removal detection, Other analytics specifically approved by the

University.

The Contractor shall test and adjust analytics to reduce nuisance alarms caused by lighting changes, vegetation, weather, animals, shadows, or normal campus activity.

Facial recognition, biometric identification, license-plate recognition, or external cloud-based analytics shall not be installed or activated unless expressly authorized in writing by the University.

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2.6.8 Cybersecurity and Data Protection

The Contractor shall implement the system in accordance with University cybersecurity requirements and generally accepted security practices. At a minimum, the Contractor shall:

2.6.8.1 Remove or change all manufacturer-default usernames and passwords.

2.6.8.2 Use unique, University-approved credentials and role-based access controls.

2.6.8.3 Install current stable firmware and security updates.

2.6.8.4 Disable unnecessary ports, services, protocols, and remote-access functions.

2.6.8.5 Enable secure communications, logging, authentication, and encryption where supported.

2.6.8.6 Coordinate network segmentation and firewall requirements with the University.

2.6.8.7 Document all network addresses, device identifiers, firmware versions, licenses, and system accounts.

2.6.8.8 Protect passwords, network diagrams, camera locations, and security-system information from unauthorized disclosure.

2.6.8.9 Prohibit unauthorized external access, cloud storage, telemetry, or transmission of University video or system data.

2.6.8.10 Notify the University of identified vulnerabilities and provide applicable mitigation or corrective-action recommendations.

Ownership of all recorded video, system configurations, documentation, and project data shall remain with the University.

2.6.9 Testing, Commissioning and Acceptance

The Contractor shall conduct comprehensive testing and commissioning of the completed system. Testing shall include:

2.6.9.1 Verification of each camera’s physical condition, mounting, focus, orientation, identification, and field of view.

2.6.9.2 Daytime and nighttime image-quality testing.

2.6.9.3 Verification of resolution, frame rate, bitrate, compression, recording schedules, and retention.

2.6.9.4 Verification of live viewing, recorded playback, search, bookmarking, downloading, and evidence export.

2.6.9.5 Testing of analytics, alarms, health monitoring, time synchronization, user permissions, and notifications.

2.6.9.6 Verification of network bandwidth, server performance, storage capacity, and system stability.

2.6.9.7 Testing and certification of installed copper and fiber-optic cabling.

2.6.9.8 Verification of power, backup power, grounding, bonding, surge protection, and equipment enclosures.

2.6.9.9 Confirmation that all cameras remain fully accessible through the existing VMS.

2.6.9.10 Correction and retesting of all deficiencies identified during commissioning.

The University may require a continuous operational test of up to thirty (30) calendar days before final acceptance. The operational test period shall restart if a material system failure occurs.

2.6.10 Training

The Contractor shall provide separate training appropriate for:

2.6.10.1 Security-system administrators.

2.6.10.2 Dispatchers and system operators.

2.6.10.3 Investigators and evidence-management personnel.

2.6.10.4 Information Technology personnel.

Competitive Sealed Proposal (CSP) 717-27-706 Page 15 of 36

2.6.10.5 Facilities or maintenance personnel.

Training shall address system operation, camera control, video search, playback, export, evidence handling, analytics, alarms, user administration, troubleshooting, backup procedures, system-health monitoring, and routine maintenance.

The Contractor shall provide electronic training materials, quick-reference guides, administrator manuals, and recorded training sessions when approved by the University.

2.6.11 Documentation and Closeout Deliverables

The Contractor shall provide complete project documentation, including:

2.6.11.1 Approved equipment submittals and manufacturer data sheets.

2.6.11.2 Product certifications and NDAA-compliance documentation.

2.6.11.3 VMS and camera compatibility documentation.

2.6.11.4 Final equipment and license inventory.

2.6.11.5 Camera schedule identifying location, model, serial number, MAC address, IP address, mounting height, field of view, and warranty information.

2.6.11.6 Network, power, fiber, conduit, and system architecture diagrams.

2.6.11.7 Test reports and cable-certification results.

2.6.11.8 Analytics configuration and testing results.

2.6.11.9 Final storage and retention calculations.

2.6.11.10 Completed commissioning and acceptance-testing reports.

2.6.11.11 Operating and maintenance manuals.

2.6.11.12 Warranty certificates and support contact information.

2.6.11.13 Record drawings showing final camera, pole, pathway, equipment, and connection locations.

2.6.11.14 As-built drawings in searchable PDF and editable electronic format acceptable to the University.

2.6.11.15 Secure delivery of administrative credentials, configuration files, license keys, and system backups.

2.6.11.16 Written confirmation that all punch-list items have been completed.

2.6.12 Warranty, Maintenance and Technical Support

The Contractor shall provide:

2.6.12.1 A minimum one-year warranty covering installation workmanship and labor.

2.6.12.2 Manufacturer warranties for cameras, network equipment, servers, storage, poles, and related components.

2.6.12.3 Correction of defective installation work at no additional cost to the University.

2.6.12.4 Technical support during the warranty period.

2.6.12.5 A documented procedure for reporting system failures and requesting warranty service.

2.6.12.6 Response and resolution commitments for critical, high, medium, and routine service issues.

2.6.12.7 Availability of replacement parts and technical support for the anticipated service life of the system.

2.6.12.8 Optional pricing for extended warranties, preventive maintenance, software support, firmware management, and post-warranty service.

Warranty periods shall begin upon the University’s written final acceptance, not upon equipment delivery or initial installation.

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2.6.13 General Performance Requirements

The Contractor shall:

2.6.13.1 Deliver a complete and operational system, whether every incidental component is specifically identified in the solicitation.

2.6.13.2 Comply with applicable federal, state, and local laws, codes, standards, ordinances, and permitting requirements.

2.6.13.3 Comply with University safety, security, parking, access, identification, background-check, and work-hour requirements.

2.6.13.4 Maintain safe pedestrian and vehicle access around work areas.

2.6.13.5 Protect existing buildings, utilities, landscaping, pavement, equipment, and University property.

2.6.13.6 Repair damage caused by the Contractor or its subcontractors at no additional cost to the

University.

2.6.13.7 Maintain clean and secure work areas and remove debris regularly.

2.6.13.8 Coordinate noisy, disruptive, hazardous, or service-interruption activities with the University.

2.6.13.9. Use qualified and appropriately licensed personnel for electrical, network, fiber-optic, structural, and security-system work.

2.6.13.10 Obtain University approval before subcontracting material portions of the work.

2.6.13.11 Avoid removing existing equipment from service until replacement coverage is available or the

University approves the outage.

2.6.13.12 Return replaced equipment to the University or dispose of it in accordance with written University instructions.

2.6.14 Minimum Project Deliverables

The project shall not be considered complete until the selected Contractor has provided:

• A fully installed and operational perimeter camera system.

• Integration of all new cameras into the existing VMS.

• Required power, communications, network, server, storage, and licensing capacity.

• A minimum thirty-day video-retention capability.

• Completed testing, commissioning, and operational verification.

• Corrected punch-list items.

• Administrator, operator, investigator, IT, and maintenance training.

• Final as-built drawings and system documentation.

• Equipment, software, license, warranty, and asset inventories.

• Secure transfer of system credentials and configuration backups.

• Written University acceptance of the completed system.

2.7 SPECIFICATIONS AND CONSTRUCTION DOCUMENTS:

Specifications and Construction Documents for this project are readily available at:

End of Section II

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SECTION 3 – REQUIREMENTS FOR CSP (RESPONDENT’S QUALIFICATIONS)

Respondents shall submit complete, project-specific responses to each requirement in this Section 3 and shall organize the

Proposal as directed in Section 4. Marketing materials may supplement, but shall not replace, the requested responses. If a requirement does not apply, the Respondent shall state "Not Applicable" and explain why. Failure to submit required forms or mandatory information may render a Proposal non-responsive.

3.1 CRITERION ONE: PROJECT UNDERSTANDING AND TURNKEY DELIVERY APPROACH

3.1.1 Provide a statement of interest and a narrative demonstrating the Respondent’s understanding of the Project, including the required surveillance coverage, active-campus conditions, existing VMS and network environment, site infrastructure, testing, training, documentation, and final acceptance.

3.1.2 Describe the Respondent’s proposed turnkey delivery approach, including field verification, submittals, procurement, poles and foundations, site restoration, electrical power, data and fiber connectivity, camera installation, VMS and storage integration, configuration, testing, training, and closeout.

3.1.3 Describe the Respondent’s unique qualifications for this Project and the availability and commitment of its principals, project leadership, technical personnel, and other resources.

3.1.4 Identify the principal technical, construction, schedule, operational, and coordination risks anticipated for this

Project and describe the proposed mitigation measures.

3.2 CRITERION TWO: ORGANIZATIONAL CAPACITY AND FINANCIAL RESPONSIBILITY

3.2.1 Provide the Respondent’s legal name, business organization, principal office, local or regional office that will support the Project, number of years in business, and number of employees available to perform the Work.

3.2.2 For each of the past five fiscal years, provide annual revenue, the number and total value of comparable system…