Addendum I Summary

This is an addendum to a state and local contract opportunity issued by the Texas Education Agency for audio-visual services supporting the Texas Council for Developmental Disabilities. The addendum modifies or clarifies terms of the original solicitation for hybrid meeting support services, including equipment provision, technical staffing, setup, operation, testing, recording, Zoom Webinar integration, and teardown for quarterly Executive Committee, Committee of the Whole, Public Policy Committee, Project Development Committee, and Full Council meetings. The services will be provided across Houston, Austin, and San Antonio during Fiscal Years 2027 and 2028, with an anticipated contract start date of December 2026 and a term extending through two state fiscal years. Proposals are due November 5, 2026 at 2:00 p.m. Central Time through the Euna Procurement (Bonfire) portal. Written questions regarding the solicitation are due October 29, 2026, with final Q&A published November 2, 2026. A Notice of Intent is preferred by November 5, 2026.

The contract allows monthly invoicing based on satisfactory performance and acceptance of deliverables, with all AV equipment, hardware, software, cabling, and materials to be contractor-provided. No mandatory State of Texas Subcontracting Plan is required for this solicitation, though VetHUB subcontracting opportunities are encouraged. The Texas Education Agency reserves the right to award one or more contracts or no contracts at all. Evaluation criteria include understanding of project requirements and technical components (30 points), management plan and qualifications (20 points), task and budget planning (40 points), innovation (10 points), and reference checks (3 points).