ESBD_570180_1792502702811_RFQ - Raw Water Intake Wet Well Cleaning - 2026.10.20.pdf

REQUEST FOR QUOTES (RFQ) - West Travis County PUA Raw Water Intake Wet Well Cleaning

Prepared For West Travis County Public Utility Agency (WTCPUA)

Project Location WTCPUA Raw Water Intake Facility - 12114 Pleasant Panorama View, Austin, TX 78738

Owner Office 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

RFQ Issue Date October 20, 2026

Quotes Due November 3, 2026 by 12:00 PM

Public Opening November 3, 2026 at 1:00 PM

Anticipated Work Period WTCPUA intends for the work to be completed during December 2026.

RFQ Purpose WTCPUA is requesting sealed quotes from qualified contractors to clean two (2) raw water intake wet wells. Quote packages shall be complete, itemized, and inclusive of all labor, supervision, commercial diving services, equipment, pumping, containment, mobilization, demobilization, debris handling, disposal, reporting, and other costs required to complete the work described in this RFQ.

1. Project Overview The project consists of cleaning Raw Water Pump Wet Well No. 1 and Raw Water Pump Wet Well No. 2 at the WTCPUA raw water intake.

Work includes removal of accumulated sediment, silt, organic material, and debris; cleaning accessible wall and floor surfaces;

documenting conditions before and after cleaning; and properly transporting and disposing of removed material. The wet wells are expected to be cleaned one at a time so WTCPUA can coordinate raw water pumping operations. WTCPUA intends for this work to be completed during December 2026, subject to final scheduling and operational coordination with the selected contractor.

2. Scope of Work Mobilize and demobilize all personnel, commercial dive equipment, pumps, hoses, containment systems, support vessels or platforms, and related equipment required for the work.

Clean two (2) raw water intake wet wells, including accessible floors, walls, structural components, and areas around pump intakes.

Remove sediment and debris using diver-operated vacuuming, pumping, pressure washing, or another approved method that will not damage existing facilities.

Perform the work one wet well at a time unless WTCPUA authorizes another sequence. Coordinate all shutdown, lockout, and return-to-service activities with WTCPUA Operations.

Provide all labor, supervision, equipment, consumables, rental equipment, lighting, communications, video, and safety systems.

Contain, dewater as necessary, transport, and legally dispose of all removed sediment and debris. Identify the proposed disposal method and include all disposal costs in the quote.

Provide pre-cleaning and post-cleaning video and photographs, daily work records, and a final written report documenting completed work and notable conditions.

Protect existing pumps, piping, electrical equipment, structures, trails, access areas, and other facilities. Restore areas disturbed by contractor operations.

3. Existing / Reference Information The following information is provided for quote development. Contractors remain responsible for field verification and for identifying assumptions, exclusions, and required owner support in the quote.

Item Reference Information

Facilities Two (2) raw water pump wet wells

Cleaning Sequence One wet well at a time.

Estimated Material Prior work referenced approximately 20 cubic yards per wet well;

quantity is not guaranteed

Prior Cleaning Method Commercial dive team with surface-supplied shallow-water dive equipment, pumps, hoses, and containment

Potential Shutdown Contractor shall state the preferred lockout duration for each wet well

Disposal Contractor shall include transport and lawful disposal of spoils

Documentation Pre-cleaning and post-cleaning video, photographs, daily records, and final report

4. Safety and Operational Requirements All commercial diving work shall comply with applicable OSHA requirements and current recognized commercial diving safety standards.

The contractor shall prepare and follow a site-specific safety plan, job hazard analysis, dive plan, emergency action plan, and confined-space procedures as applicable.

The contractor shall provide a qualified dive supervisor and sufficient trained personnel for continuous safe operations.

WTCPUA will control facility operations and approve shutdown, lockout/tagout, isolation, and return-to-service activities. Contractor personnel shall not operate WTCPUA equipment without authorization.

The contractor shall immediately report unsafe conditions, damage, unexpected obstructions, structural concerns, or differing site conditions.

Work shall be scheduled to maintain raw water supply reliability. Contractor shall clearly state daily work hours, anticipated duration, and any required outage window.

5. Quote Requirements Vendors shall submit a complete quote that clearly separates pricing into the following line items:

Item Description Price

1 Mobilization and demobilization $________________

Wet Well No. 1 cleaning labor and dive services

Wet Well No. 2 cleaning labor and dive services

Dive package, pumps, hoses, containment, support platform, and rental equipment

Sediment handling, transport, dewatering, and disposal

Video, photographs, daily records, and final report

Allowances, overtime rates, additional day rates, and other charges

Quote shall identify the total lump-sum or estimated not-to-exceed price, payment terms, assumptions, exclusions, and quote validity period.

Quote shall state the number of workdays included, normal daily work hours, overtime rates, additional day rates, and equipment rates.

Quote shall identify the proposed crew size, cleaning method, equipment, containment approach, and disposal method.

Quote shall include the earliest available mobilization date, confirm availability to complete the work during December 2026, and provide the estimated duration for each wet well.

Quote shall identify all services, equipment, utilities, access, roll-off boxes, dewatering boxes, disposal locations, or other support expected from WTCPUA.

WTCPUA reserves the right to reject incomplete quotes, request clarification, waive informalities, or award in the best interest of the

Agency.

6. Contractor Qualifications and Responsibilities Contractor shall demonstrate experience cleaning municipal raw water intakes, wet wells, pump stations, reservoirs, tanks, or similar submerged utility structures.

Provide qualifications and certifications for the dive supervisor and commercial dive team.

Contractor shall maintain required licenses, permits, insurance, and regulatory compliance throughout the work.

Contractor shall be responsible for means and methods, worker safety, equipment security, spill prevention, housekeeping, and daily cleanup.

Contractor shall coordinate with WTCPUA Operations before mobilization, shutdown, wet well entry, cleaning, disposal, demobilization, and return to service.

7. Insurance Requirements The selected contractor shall provide certificates of insurance before beginning work. Unless WTCPUA approves otherwise, minimum coverage shall include:

Coverage Minimum Requirement

Workers Compensation Statutory requirements

Employers Liability As required by applicable law

Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate

Commercial Diving / Maritime Coverage Required as applicable to proposed operations

8. Submittals and Closeout Documentation Proposed work plan, cleaning method, staffing plan, equipment list, and schedule.

Site-specific safety plan, dive plan, job hazard analysis, emergency action plan, and applicable confined-space documentation.

Certificates of insurance and requested licenses or certifications.

Daily field tickets identifying personnel, hours, equipment, progress, and conditions.

Pre-cleaning and post-cleaning digital video and photographs for each wet well.

Final report summarizing work completed, estimated material removed, disposal records, observed conditions, and maintenance recommendations.

Final invoice with itemized charges consistent with the accepted quote and signed daily field records.

9. Site Visit and Field Verification A site visit is strongly recommended before quote submission. Vendors are responsible for verifying access, staging areas, wet well openings, water conditions, pumping limitations, equipment requirements, disposal logistics, work sequencing, safety requirements, and any condition that may affect price or schedule. Failure to verify field conditions shall not relieve the contractor of responsibility for completing the quoted work.

10. Quote Submission and Public Opening Instructions

Submit To Leo Cruz, Operations Manager, via mail or in person in a sealed format

Subject Line RFQ - Raw Water Intake Wet Well Cleaning

Quote Due Date November 3, 2026 by 12:00 PM

Quote Format Sealed Quote Package

Address of Submission 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

Public Opening Date & Time November 3, 2026 at 1:00 PM

Location of Opening 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

11. Contact Information For information regarding this RFQ, please contact:

Leonel Cruz, Operations Manager, LCruz@wtcpua.org

12. Acceptance / Vendor Acknowledgment

Company Name

Authorized Representative

Signature

Date

Total Quote Amount $