ESBD_567926_1792000840914_IFB_27-0011101-Purchase_of_Forklift.docx

Invitation for Bid (IFB) Project Title: Purchase of Forklift IFB Number: 27-0011101 Issue Date:10/14/2026 Bid Due Date and Time: Friday, November 13, 2026 at 2:00 p.m.

Project Location: State Surplus Property 6506 Bolm Road Austin, TX 78721-3570

Purchasing Entity: Texas Facilities Commission (TFC)

1. Introduction & Purpose In accordance with Texas Government Code 2156.063, the Texas Facilities Commission (TFC) is soliciting bids from qualified vendors to furnish one (1) new current-production sit-down, counterbalanced forklift truck meeting or exceeding the following minimum requirements.

The unit shall be designed for outdoor industrial material handling applications and shall be complete with all standard equipment required for safe and reliable operation.

2. Specifications A. Capacity and Dimensions Minimum Performance Requirements

· Type: Sit-down, counterbalanced forklift

· Rated Capacity: Minimum 10,000 lbs at a 24-inch load center

· Lift Height: Minimum 171 inches

· Mast Type: Triple-stage (triplex) mast

· Overall Width: Maximum 96 inches

· Overall Length (tip of forks to rear of counterweight): Maximum 220 inches

· Overall Height (mast lowered): Maximum 96 inches

· Fork Length: 96 inches (8 feet)

· Fork Width: Maximum 8 inches

· Fork Capacity: Rated equal to or greater than the forklift's rated lifting capacity

B. Carriage and Hydraulic System The forklift shall be equipped with:

· Hydraulic side-shifting carriage

· Hydraulic fork positioning capability

· Hydraulic controls designed for smooth and precise operation

· Lift and tilt capacities appropriate for the rated load capacity

C. Engine and Powertrain

1. Engine

· Diesel-powered engine

· Engine shall meet all applicable federal and state emissions requirements at the time of manufacture

· Engine protection system capable of monitoring critical engine functions

· Automatic engine shutdown or engine protection feature to prevent damage from critical operating conditions

2. Transmission

· Automatic transmission, powershift transmission, or manufacturer-standard equivalent

· Minimum 2-speed powershift transmission

· Minimum two forward speed ranges or equivalent performance capability

· Inching capability for precise load placement

· Automatic shifting and downshifting capability is preferred.

· Shift modulation, drivetrain protection, or equivalent manufacturer technology is preferred.

· Loaded travel speed of at least 10 mph.

D. Electrical System

· Minimum 12-volt electrical system

· Alternator and battery sized for in accordance with manufacturer recommendations.

· Instrument display providing operator access to machine status, warnings, and operating information.

E. Controls

· Forward, neutral, and reverse travel controls.

· Steering-column-mounted directional controls are preferred; manufacturer-standard ergonomic directional controls will be accepted.

· Controls shall be easily accessible and designed to minimize operator fatigue.

F. Tires and Wheels

· Dual front drive tires

· Solid pneumatic tires rated for outdoor industrial use, or equivalent heavy-duty industrial tire configuration suitable for the intended application.

· Tire ratings shall meet or exceed the machine's rated capacity.

G. Operator Compartment

1. Cab Configuration

· Open operator station

· Overhead guard with weather-resistant roof or hard-cover protection

· Design shall comply with applicable OSHA, ANSI, and manufacturer safety requirements.

2. Seat and Ergonomics

· Adjustable suspension seat.

· Suspension seat travel of at least 2 inches is preferred.

· Fore and aft adjustment of at least 6 inches is preferred.

· Adjustable lumbar support

· Retractable seat belt

· Tilt-adjustable steering column

· LCD display is preferred; equivalent electronic operator-information display systems are acceptable.

· Molded floor mat or equivalent anti-slip flooring surface.

3. Operator Presence System Operator presence system that disables, limits, or interlocks travel, hydraulic functions, transmission functions, or equivalent safety systems when the operator leaves the seat.

H. Braking System

· Hydraulic wet-disc brakes are preferred.

· Equivalent heavy-duty industrial braking systems that provide comparable performance, durability, and safety will be accepted.

· Parking brake shall incorporate anti-rollaway protection through automatic engagement, warning systems, interlocks, or manufacturer-standard equivalent technology.

I. Lighting and Safety Equipment The forklift shall be equipped with:

· Minimum two LED forward-facing work lights

· Minimum one rear-facing LED work light

· Rear backup alarm

· Exterior mirrors

· Mounted fire extinguisher

· Audible and visual warning devices as supplied by the manufacturer

· All safety equipment necessary to comply with applicable laws, regulations, and industry standards.

J. Documentation Vendor shall provide:

· Operator's Manual

· Equipment brochure or product literature

· Complete Manufacturer specification sheet.

· Maintenance/Service Manual

· Parts Manual or electronic parts access

· Pre-delivery inspection documentation

· Proposed make and model number

· Forklift dimensional drawing showing compliance with required dimensions

· Warranty documentation

K. Warranty

1. The forklift shall be covered by the manufacturer's standard commercial warranty. Vendor shall state warranty terms in its response.

2. Vender shall provide warranty and repair service through an authorized sales and service center with mobile repair within 50 miles of Austin Texas.

L. Approved Equals Manufacturers The manufacturers listed below are provided solely to establish the level of quality, capacity, and functionality required.

Examples of manufacturers known to produce equipment meeting these requirements include:

· Caterpillar

· Hyster

· Mitsubishi

· Taylor

· Toyota

Equivalent products from other manufacturers shall be considered provided the proposed equipment meets or exceeds the minimum performance requirements stated herein.

The use of manufacturer names is not intended to restrict competition. Any reference to a manufacturer, brand, model, feature, or design characteristic shall be interpreted as meaning "or approved equal."

Vendors offering alternate brands shall provide sufficient documentation to demonstrate compliance with all applicable specifications.

M. Optional Accessories and Features The Agency may elect to purchase any or all of the following options at the time of award. Vendors shall provide separate pricing for each option.

1. Safety Lighting Package

· LED safety lighting system designed to increase forklift visibility in operational areas.

· Blue spot lights, red zone lights, warning projection lights, or equivalent manufacturer safety-lighting systems are acceptable.

· Lighting shall be compatible with the forklift's electrical system and suitable for outdoor operation.

2. Cab Guarding

· Additional load backrest, overhead guard extensions, front screen guards, rear window guards, falling-object protective structures (FOPS), or equivalent manufacturer-approved cab protection systems.

· Guarding systems shall not adversely affect equipment operation, visibility, or safety.

3. Load Scale System

· Integrated hydraulic, carriage-mounted, or fork-mounted load weighing system.

· System shall display load weight to the operator.

· Accuracy of ±2% or better is preferred.

· Digital display integrated into the operator compartment is preferred.

· Manufacturer-standard equivalent systems are acceptable.

4. Camera System

· Rear-view camera system is preferred.

· Front-facing, fork-mounted, mast-mounted, or 360-degree camera systems may also be proposed.

· Camera display shall be visible to the operator while seated.

· Camera system shall be designed for outdoor industrial environments.

5. Passenger/Rider Seat

· If available from the manufacturer, vendor may provide an OSHA-compliant passenger or trainer seat.

· Any rider seat provided shall be equipped with seat belt restraints and manufacturer-approved safety features.

· Aftermarket passenger seating systems are not acceptable unless approved by the forklift manufacturer.

· If no rider seat option is available from the manufacturer, vendor shall so indicate in its proposal.

6. Telematics System

· Integrated fleet management and telematics system is preferred.

· System may include:

· Utilization tracking.

· Operator access control.

· GPS location monitoring.

· Maintenance scheduling.

· Impact monitoring.

· Fault code reporting.

· Equipment health monitoring.

· Manufacturer-standard telematics systems or equivalent third-party systems are acceptable.

7. Fleet Management System

· Forklift operator accountability and fleet-management system.

· System may include:

· Operator PIN access.

· Impact detection.

· Vehicle access control.

· Usage tracking.

· Pre-shift electronic inspections.

· Maintenance alerts.

8. Tool Storage

· Manufacturer-installed toolbox or lockable storage compartment.

· Toolbox shall be securely mounted and located so as not to interfere with normal operation or maintenance activities.

· Minimum weather-resistant construction preferred.

9. Operator Cooling Fan

· Electric fan mounted within the operator compartment.

· Fan shall be positioned to improve operator comfort during warm-weather operation.

· Multiple-speed settings are preferred.

· Manufacturer-standard cab fan or equivalent system is acceptable.

3. Schedule

· IFB Issue Date: 10/14/2026

· Deadline for questions, substitution request and approved equals: 10/27/2026

· TFC Response to questions, substitution request and approved equals: 11/05/2026

· Bids Due: 11/13/2026 at 2:00 p.m.

4. Bid Submission Requirements

· Vendor shall submit electronic Responses via the Texas Facilities Commission's eProcurement Portal hosted by OpenGov at https://procurement.opengov.com/portal/tfctexas

· Respondents are required to register for an account via the Texas Facilities Commission's eProcurement Portal hosted by OpenGov.

· Bid Submission shall include the following:

1. IFB Bid Form (signed), with lump-sum price and unit prices (if requested).

2. Warranty terms:

A. Vendor must list standard factory warranty terms that are included and any costs and terms for extended warranty available from the factory.

B. Vendor shall provide warranty and repair service through an authorized sales and service center with mobile repair within 50 miles of Austin Texas.

C. Vendor shall provide extended warranty option on bid form.

3. Submittals may be received up to but not later than the date and time specified in the Schedule. The Texas Facilities Commission's eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. Texas Facilities Commission strongly recommends completing your response well ahead of the deadline.

4. Addenda acknowledgment (if issued).

A. Once the respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this solicitation.

B. It is the responsibility of each respondent to periodically check the site for any addenda to this RFQ and acknowledge each addendum through the portal.

5. Submitting Questions and Receiving Responses A. Respondents can submit inquiries regarding this solicitation via the OpenGov Portal up to the date specified for submitting inquiries in the Schedule of Events. Answers to inquiries will be posted on the OpenGov portal. Respondents who are following this solicitation will receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

6. Technical Support A. Any issues regarding the OpenGov site shall be addressed with OpenGov Contact Support via https://opengov.my.site.com/support/s/. Online chat is the fastest course for resolving issues with the system.

5. Questions & Addenda All questions must be submitted in writing to:

Purchaser Contact: Rachel Barker Email: Rachel.barker@tfc.texas.gov | Phone: 512-463-0209 Deadline for Questions: 10/27/2026.

Responses to questions will be issued via Addendum posted to the OpenGov and the Electronic State Business Daily (ESBD). Bidders must acknowledge all addenda on the Bid Form.

Terms and Conditions By submitting a response, Bidder acknowledges and accepts the TFC Standard Terms and Condition as posted on the TFC website located at:

https://www.tfc.texas.gov/sb20/TFC%20Terms%20and%20Conditions_POs_10.08.2021.pdf Bidder Affirmations:

1. Having carefully examined the IFB, Attachments, as well as the premises and conditions affecting the work, Bidder hereby proposes to furnish all labor, materials, and equipment necessary to complete the work in the amounts proposed in IFB.

1. RESERVED.

1. False Statements: Respondent represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted Bid and any resulting Purchase Order.

1. Buy Texas Affirmation: In accordance with Section 2155.4441 of the Texas Government Code, Bidder agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

1. Dealings with Public Servants Affirmation: Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted response.

1. Antitrust Affirmation: The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Bid, neither I nor any representative of the Respondent have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Bid, neither I nor any representative of the Bidder have violated any federal antitrust law; and (3) neither I nor any representative of the Bidder have directly or indirectly communicated any of the contents of this Bid to a competitor of the Bidder or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Bidder.

1. Texas Bidder Affirmation: Bidder certifies that if a Texas address is shown as the address of the Bidder on this Bid, Bidder qualifies as a Texas Bidder as defined in Section 2155.444(c) of the Texas Government Code.

1. Financial Participation Prohibited: Pursuant to Section 2155.004(a) of the Texas Government Code, Bidder certifies that neither Bidder nor any person or entity represented by Bidder has received compensation from TFC to participate in the preparation of the specifications or solicitation on which this Response or Purchase Order is based. Under Section 2155.004(b) of the Texas Government Code, Bidder certifies that the individual or business entity named in this Bid or Purchase Order is not ineligible to receive the specified award and acknowledges that the purchase order may be terminated and payment withheld if this certification is inaccurate.

1. Executive Head of a State Agency Affirmation: In accordance with Section 669.003 of the Texas Government Code, relating to contracting with the executive head of a state agency, Bidder certifies that it is not (1) the executive head of the TFC (2) a person who at any time during the four years before the date of the contract was the executive head of the TFC, or (3) a person who employs a current or former executive head of the TFC.

1. Foreign Terrorist Organizations: Bidder represents and warrants that it is not engaged in business with Iran, Sudan, or a foreign terrorist organization, as prohibited by Section 2252.152 of the Texas Government Code.

1. Human Trafficking Prohibition: Under Section 2155.0061 of the Texas Government Code, the Bidder certifies that the individual or business entity named in this Bid or Purchase Order is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

1. Prior Disaster Relief Contract Violation: Sections 2155.006 and 2261.053 of the Texas Government Code, prohibit state agencies from accepting a Bid or awarding a Purchase Order that includes proposed financial participation by a person who, in the past five years, has been convicted of violating a federal law or assessed a penalty in connection with a contract involving relief for Hurricane Rita, Hurricane Katrina, or any other disaster, as defined by Section 418.004 of the Texas Government Code, occurring after September 24, 2005. Under Sections 2155.006 and 2261.053 of the Texas Government Code, Bidder certifies that the individual or business entity named in this Response or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

1. Public Information Act: Bidder understands that TFC will comply with the Texas Public Information Act (Chapter 552 of the Texas Government Code) as interpreted by judicial rulings and opinions of the Attorney General of the State of Texas. Information, documentation, and other material in connection with this Solicitation or any resulting contract may be subject to public disclosure pursuant to the Texas Public Information Act. In accordance with Section 2252.907 of the Texas Government Code, Bidder is required to make any information created or exchanged with the State pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State.

1. RESERVED

1. Debts and Delinquencies Affirmation: Bidder agrees that any payments due under the contract shall be directly applied towards eliminating any debt or delinquency it has to the State of Texas including, but not limited to, delinquent taxes, delinquent student loan payments, and delinquent child support.

1. RESERVED

1. RESERVED

1. Contracting Information Responsibilities: In accordance with Section 552.372 of the Texas Government Code, Bidder agrees to (1) preserve all contracting information related to the Purchase Order as provided by the records retention requirements applicable to the TFC for the duration of the Purchase Order, (2) promptly provide to the TFC any contracting information related to the Purchase Order that is in the custody or possession of the Bidder on request of the TFC, and (3) on termination or expiration of the Purchase Order, either provide at no cost to the TFC all contracting information related to the Purchase Order that is in the custody or possession of the Bidder or preserve the contracting information related to the Purchase Order as provided by the records retention requirements applicable to the TFC. Except as provided by Section 552.374(c) of the Texas Government Code, the requirements of Subchapter J, Chapter 552, Government Code, may apply to the Purchase Order and the Bidder agrees that the Purchase Order can be terminated if the Respondent knowingly or intentionally fails to comply with a requirement of that subchapter.

1. Cybersecurity Training: If Bidder has access to any state computer system or database, Bidder shall complete cybersecurity training and verify completion of the training program to the TFC pursuant to and in accordance with Section 2054.5192 of the Government Code.

1. Disaster Recovery Plan: Upon request of TFC, Bidder shall provide copies of its most recent business continuity and disaster recovery plans.

1. Excluded Parties: Bidder certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, “Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism”, published by the United States Department of the Treasury, Office of Foreign Assets Control.

1. Suspension and Debarment: Bidder certifies that the offering entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state, or local governmental entity. Entities ineligible for federal procurement are listed at http://www.sam.gov. Prior to awarding state funds for goods and/or services rendered, TFC will conduct a required search of your firm using the Federal System for Award Management (SAM). This is a Federal government-maintained database that records and tracks organizations either known to or suspected of contributing to terrorist organizations. No state funds may be paid to an individual or firm whose name appears on this list.

1. E-Verify Program: Bidder certifies that for contracts for services, Respondent shall utilize the U.S. Department of Homeland Security’s E-Verify system during the term of the contract to determine the eligibility of:

A. all persons employed by Bidder to perform duties within Texas; and B. all persons, including subcontractors, assigned by Bidder to perform work pursuant the contract within the United States of America.

1. Excess Obligations Prohibited: Bidder understands that all obligations of TFC under the Purchase Order are subject to the availability of state funds. If such funds are not appropriated or become unavailable, the Purchase Order may be terminated by TFC.

1. Child Support Obligation Affirmation: Under Section 231.006(d) of the Texas Family Code, regarding child support, Bidder certifies that the individual or business entity named in this Response is not ineligible to receive the specified payment and acknowledges that the Purchase Order may be terminated and payment may be withheld if this certification is inaccurate. Furthermore, any Bidder subject to Section 231.006 of the Texas Family Code, must include in the Response the names of each person with at least 25% ownership of the business entity submitting the Response. If selected for award, Respondent shall provide TFC Procurement the Social Security number(s) of the individual(s) listed below.

Firm Owner(s), Partners, Sole Proprietors, Share Holder(s) of twenty-five percent (25%) interest or more:

Name:

Name:

Name:

Name:

1. Entities that Boycott Israel: Pursuant to Section 2271.002 of the Texas Government Code, Bidder certifies that either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Bidder shall state any facts that make it exempt from the boycott certification in its Response.

1. RESERVED

1. Damage to Government Property: In the event of loss, destruction or damage to any TFC or State of Texas property by Bidder or Bidder’s employees, agents, subcontractors, and suppliers, Bidder shall be liable to TFC and the State of Texas the full cost of repair, reconstruction or replacement of the lost, destroyed or damaged property. Bidder will reimburse TFC and the State of Texas for such property damage within ten (10) calendar days after Bidder’s receipt of TFC’s notice of amount due.

1. Change in Law and Compliance with Laws: Bidder shall comply with all laws, regulations, requirements and guidelines applicable to a vendor providing services and products required by the Purchase Order to the State of Texas, as these laws, regulations, requirements and guidelines currently exist and as amended throughout the term of the Purchase Order. TFC reserves the right, in its sole discretion, to unilaterally amend the Purchase Order prior to award and throughout the term of the Purchase Order to incorporate any modifications necessary for TFC’s compliance, as an agency of the State of Texas, with all applicable state and federal laws, regulations, requirements and guidelines.

1. No Conflicts of Interest: Bidder has disclosed in writing to TFC all existing or potential conflicts of interest relative to the performance of the Purchase Order. Any existing or potential conflicts of interest shall be disclosed and attached to this IFB response.

1. COVID-19 Vaccine Passport Prohibition: Bidder certifies that it does not require its customers to provide any documentation certifying the customer’s COVID-19 vaccination or post-transmission recovery on entry to, to gain access to, or to receive service from the Bidder’s business. Bidder acknowledges that such a vaccine or recovery requirement would make Bidder ineligible for a state-funded contract.

1. Energy Company Boycotts: If Bidder is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Bidder verifies that Bidder does not boycott energy companies and will not boycott energy companies during the term of the Purchase Order. If Bidder does not make that verification, Bidder must so indicate in its Bid and state why the verification is not required.

1. Firearm Entities and Trade Associations Discrimination: If Bidder is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Bidder verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the Purchase Order against a firearm entity or firearm trade association. If Bidder does not make that verification, Bidder must so indicate in its Bid and state why the verification is not required.

1. Terms and Conditions Attached to Bid: Any terms and conditions attached to a Bid will not be considered unless specifically referred to in the Bid.

1. Signature Authority: By submitting the Bid, Bidder represents and warrants that the individual submitting this document and the documents made part of this Bid is authorized to sign such documents on behalf of the Bidder and to bind the Bidder under any Purchase Order that may result from the submission of this Bid.

RESPECTFULLY SUBMITTED:

Authorized Signature:

Printed Name:

Title

Telephone:

E-mail Address:

If a corporation, attach a corporation resolution or other official corporate documentation, which states that the person signing this proposal is an authorized person to sign for and legally bind the corporation.

Bid Form for Invitation for Bid (IFB) #: 27-0011101 Purchasing Entity: Texas Facilities Commission (TFC) Project Title: Purchase of Forklift

Bid Due Date and Time: Friday, November 13, 2026 at 2:00 p.m.

Project Location/Delivery of Unit: State Surplus Property 6506 Bolm Road Austin, TX 78721-3570

Vendors shall provide pricing as follows:

1. Base Unit Price of Forklift meeting all minimum specifications: $________________

2. Optional Equipment Pricing

3. Warranty Options

Delivery date from issuance of Purchase Order: _____________ days after receipt of order (ARO) Liquidated Damages: $250.00 per calendar day for late delivery.

The Texas Facilities Commission (TFC) reserves the right to accept or reject any or all bids, to waive informalities, and to award in the best interest of the state.

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