ESBD_564382_1790868885353_26-26 RFP Lease Community Services.pdf

825 Town & Country Lane, Suite1200 | Houston, TX 77024

281.367.2220 phone | 281.367.2232 fax | jbeardcompany.com

October 22, 2026

On behalf of our client, BakerRipley (“Tenant”), we are pleased to provide you with a Request for Proposal (“RFP”) #26-26 Lease for Community Services (as amended from advertisement) for a requirement supporting the Workforce Solution Career Office. Properties considered in whole, in-part, or individually. This RFP is intended to provide Tenant with an indication of projected occupancy costs for a property over the lease term.

Please enter your comments to each of the following immediately after the “Landlords Response” for each item.

The ideal property would include high visibility in a well-maintained office building/campus environment with a minimum of 9,000 square feet and a maximum of 13,000 square feet. The property must be close to public transportation and include a parking requirement with a parking ratio of approximately 5 spaces per 1,000 square feet.

We are looking for space in the following submarket location:

East of or adjacent to Highway 6, South of or adjacent to Westheimer Road, West of or adjacent to 610 West Loop, and North of or adjacent to Beechnut Street

Determination for the selected property will be based on scoring allocated to the tour of the property (45 points), answers to this attached document and forms (48 points), and cost effectiveness of rental price (7 points).

We would appreciate receiving your response to this RFP, by electronic format, no later than 10:00 a.m. Central, October 22, 2026, the deadline for initial consideration under this RFP. This RFP will close on February 12, 2027, or when a Lease is fully executed, whichever may occur sooner. Forward your RFP response to joan.gee@svn.com. Late or incomplete responses may be deemed unresponsive. Thank you in advance for the time and attention that you will spend in responding to this RFP. Should you have any questions about this RFP, please do not hesitate to contact our office at 713-515-2542.

Sincerely, Joan Gee Senior Advisor SVN J. Beard Real Estate Greater Houston

713.515.2542 C

joan.gee@svn.com mailto:joan.gee@svn.com mailto:joan.gee@svn.com

Quality Questions Landlord Response:

1. What year was the building built? ____________________

2. What is the construction type of the building?

(Ex. Steel frame, concrete frame, masonry, or other)

Steel Frame ☐ Concrete Frame ☐

Composite ☐ Other ☐ ___________

3. Has the building previous flooded ________ If yes,

a. What flood zone is the property located in?

b. What remedies were taken to rectify the past flood event?

c. Describe the flood severity

d. What preventative measures have been taken in preparation to respond to a future flood event?

a. ___________________________________

b. ___________________________________

c. ____________________________________

d. ____________________________________

4. Does the site meet 2012 TAS (Texas Accessibility Standards) for accessible parking spaces, accessible routes and ramps? *2012 Texas Accessibility Standards page 5 below

5. What is the ratio of parking spaces to lease space?

6. How many spaces are available adjacent the proposed lease space?

7. Do you provide signage on the building fascia?

a. Is signage provided by the landlord?

b. If not, what are your design requirements?

a. ____________________________________

b. ____________________________________

8. Please provide information on any known issues and planned repairs with the exterior building structure including roof and walls.

9. Please describe any Building enhancements planned for the property in the next 1-3 years and the status of the work.

Financial Questions Landlord Response:

1. Are you agreeable to a 60-month term? YES ☐ NO ☐

2. What is the proposed Base Rent and Lease

Type (i.e. NNN, Full Service, etc.)

Proposed Base Rent $___________ psf

Lease Type: ___________

3. Name of legal owner of property

4. Business entity (i.e. corporation, REIT, LLC, Sole Proprietor, etc.)

5. Business established in what year?

6. Please provide the name of the lender, if any and date of loan maturity.

7. Ability to include SNDA language in lease agreement?

8. Ability to provide Ownership financial information?

9. Who handles Property Management for this property?

10. Is Property Management on site or local?

11. Property Management contact information.

12. What, if any is the Owners relationship to Property Management?

13. Is Asset Management separate from Ownership?

14. Please provide information regarding a separate Asset Management relationship

15. Is Asset Management local?

16. What are the current year total Operating Expenses psf?

a. Current year Property Taxes psf

b. Current year Insurance psf

c. Current year Utilities psf

d. Current year controllable OpEx psf

e. What % increase do you anticipate in the next year’s budget?

a. ___________________________________

b. ___________________________________

c. ___________________________________

d. ___________________________________

e. ___________________________________

17. Will you provide a Tenant Improvement allowance for the Lease Term?

If yes, what is the proposed amount for the Lease Term?

YES ☐ NO ☐

If yes, $________ psf

18 Landlord shall be responsible for providing any necessary repairs or replacements of HVAC units connected to the Premises resulting in each unit being fully operational to manufacturer’s specification and which will satisfy any permitting requirements that may be needed.

YES ☐ NO ☐

Tenant Maintenance Cap $_______

19. Landlord shall pay to Tenant’s designated broker, SVN |J. Beard Real Estate – Greater Houston (“Broker”) a commission equal to four percent (4%) of the total gross rentals in accordance with a separate agreement between Landlord and Broker.

AGREE ☐ DISAGREE ☐

General Questions Landlord Response:

1. Please indicate if the building has been foreclosed, posted for foreclosure, for sale, or under contract for sale?

Foreclosure or Pending

Foreclosure

YES ☐ NO ☐

For Sale or under contract for Sale

YES ☐ NO ☐

Explanation:

2. What is the available sq. footage?

3. What is the earliest date Tenant can access the

Building?

4. Tenant shall have no obligation to restore the Leased Premises, subsequently leased space, or storage areas at the end of the

Lease Term or Renewal Option Period, including, but not limited to, the removal or paying for the removal of cabling and wiring.

Tenant’s sole obligation is to return the Leased Premises or subsequently leased space and storage areas in reasonable condition, normal wear and tear accepted.

5. Should Government funding be cancelled, Tenant requires the option to terminate the Lease with 6 months written notice to

Landlord. Tenant shall pay monthly rents and other obligations during the 6 month notice period.

6. Tenant shall require the option to renew the Lease for a like term equal to the initial lease term. If agree, describe proposed rental rate.

$________ psf

7. Tenant shall have the right, subject to Landlord’s consent, which shall not be unreasonably withheld, conditioned or delayed, to

Assign or Sublease any portion of the Leased Premises or subsequently leased space, at any time during the Lease Term and renewal options, without restrictions on rent paid by or concessions provided to any transferees, subject to mutually agreeable terms.

8. Do you agree that it is Landlord’s responsibility to remove unwanted improvements and have the Leased Premises ready for a new Tenant (this may include walls, doors, frames, hardware, ceiling assembly, cabling, conduits/piping, ductwork, electrical systems, and plumbing lines).

This also includes removal of all Asbestos Containing Building Materials and provision that no such materials remain in the lease space Identified in as Assessment Report. *Hazardous Materials Clause page 5 below

If Applicable, Landlord, at Landlord’s sole expense, shall be responsible for the cost to divide the existing area, including, but not limited to: 1) construction of a suite demising wall, to deck, between Premises and adjacent premises and between Leased Premises and common areas.

9. Please provide the current condition, capacity, and life expectancy of the following:

a. Foundation (cracks, shifting, unevenness, etc.)

Comments

b. Exterior walkways (cracks, shifting, unevenness, etc.)

Comments

c. Exterior wall, including windows and doors (last improvement date)

Doors - Comments

Windows - Comments

d. Site Improvements

Parks surface /curbs

Comments

Parking Lot Striping

Comments

Exterior Lighting - Parking

Landscape / Irrigation System

☐ Improvement Needed

☐ Good

☐ Recent Improvement Date: _________________

Date: ________________

e. Tenant Signage Location Monument

Comments

Pylon

f. Stormwater Drainage System / Capacity System Type

Comments

g. Roof Manufacturer

Type

Life Cycle

h. Waste Water Service Line Service

Sanitary Line Size

i. Electrical Service Primary Electrical Service

Service Disconnect Size

Service Panel Size

j. Fire Sprinkler / Suppression System

Comments

k. HVAC Unit(s) Type

Manufacturer

Age

Maintenance History

DISCLOSURES

1. If Tenant controls the design of any modifications, Landlord shall provide any existing documents to assist Tenants architects and engineers in designing the improvements. If unavailable, Landlord shall provide (at its expense) professional services necessary to document the existing shell space configuration and document leasable area. Landlord may request Tenant to use its own architect and engineering services to document existing condition, which will be paid for by Landlord.

AGREE ☐ DISAGREE ☐

2. Landlord shall include lease floor plan and site plan information including drawings in their response.

All terms and conditions shall be subject to Tenant’s final approval. This proposal is not intended to establish any right or obligation to lease space. The terms specified herein are intended to reflect the basic business points upon which Tenant is willing to pursue the discussion of a lease agreement. Only a fully executed lease agreement between Landlord and

Tenant shall constitute a binding and enforceable contract.

Attached is the TREC Information and Disclosure regarding Real Estate Agency Relationships form. Please execute this form and return the original, as it is required for our files.

2012 Texas Accessibility Standards (general reference)

1. Compliant parking space count for standard cars and vans and dedicated access aisles;

2. Parking spaces must be properly marked with a sign, compliant with standards;

3. Dedicated parking space needs to be in proximity to the Leased Space (considered the shortest possible route to the public access/sidewalk); and

4. Clear (unobstructed and accessible – gradient) path of travel from parking area to Leased Premises – includes aisles, ramps/curb ramps (handrails as required), walkways.

5. At least one entrance available to tenant meets 2012 TAS accessibility standards.

Hazardous Materials Clause

Landlord represents to Tenant that to Landlord’s current actual knowledge without further inquiry the Leased Premises are free from any reportable quantities of Hazardous Substances, the removal or remediation of which is required by laws or regulations in effect at this time. The term “Hazardous Substances” means (1) all chemicals or substances classified as ‘hazardous’ or ‘toxic’ under the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9601, et seq., The Resource and Conservation and Recovery Act, 42 U.S.C. 6901 et seq., or any other applicable federal, state, or local law or regulation, and (2) asbestos and asbestos containing products or building materials, petroleum, crude oil, or other hydrocarbons, the group of organic compounds known as polychlorinated biphenyls, flammable explosives, radioactive materials, chemicals known to cause cancer or reproductive toxicity, and also refers to lead-based paint, pollutants, effluents, contaminants, emissions or related materials that, because of their quantity, concentration or physical, chemical, or infectious characteristics, may cause or pose a present or potential hazard to human health or the environment.

Landlord, at its sole cost and expense, will provide to Tenant any past independent reports reviewing the hazardous materials of the Property and surrounding property. In addition, Landlord will be responsible for all costs for removal of any hazardous materials, in the event any hazardous materials are found in or around the Leased Premises. Tenant has the right to terminate the Lease in the event that the Leased Premises are uninhabitable.

If any of the following have a financial or other substantive interest* with BakerRipley, including its employees, Board of Directors, and/or Executive Team, attach a detailed explanation of the relationship or benefit to your Proposal:

• yourself

• immediate family *

• your partner

• any organization in which any of the aforementioned have a material financial or other substantive interest**

___I certify that neither I nor any of the parties described above have a conflict of interest to disclose at this time. Further, I understand that if awarded this contract, I have an obligation to report such actual or perceived conflict should it become known to me.

___I certify that I have provided full disclosure of all relationships that create or may create a conflict of interest with BakerRipley in a document attached to this proposal packet. Additionally, if this proposal is to provide goods or services to Promise Community School, I have attached completed Form CIQ, Conflict of Interest Questionnaire https://www.ethics.state.tx.us/forms/CIQ.pdf.

Name of Organization/Firm

Signature of Authorized Representative Title of Authorized Representative

Printed Name of Authorized Representative Date

* Substantive Interest is defined as any interest of a substantial nature, whether or not financial in nature, including membership on an organization’s governing board, acting as the agent for an organization, or employed as an officer of an organization.

**Immediate Family is defined as any person related within the second degree of affinity (marriage) or within third degree of consanguinity (blood) to the party involved. The prohibited relationships are summarized below:

• First degree of affinity = husband, wife, spouse’s father or mother, son’s wife, daughter’s husband

• Second degree of affinity = spouse’s grandfather or grandmother, spouse’s brother or sister

• First degree of consanguinity = father, mother, son, daughter

• Second degree of consanguinity = grandfather, grandmother, brother, sister, grandson, granddaughter

• Third degree if consanguinity = great grandfather, great grandmother, uncle, aunt, brother or sister’s son or daughter, great grandson, great granddaughter https://www.bakerripley.org/about/leadership#board_director https://www.bakerripley.org/about/leadership#board_director https://www.bakerripley.org/about/leadership#executive_team https://www.ethics.state.tx.us/forms/CIQ.pdf

CERTIFICATION REGARDING A DRUG-FREE WORKPLACE (FORM II)

This certification is required by the Federal Regulations Implementing Sections 5151-5160 of the Drug-Free Workplace Act, 41 USC 701, for the Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR Parts 85, 668, and 682), Department of Health and Human Services (45 CFR Part 76).

The undersigned Vendor certifies that it will provide a drug-free workplace by:

1. Publishing a policy statement notifying employees that the unlawful manufacturing, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and any associated consequences of non-compliance;

2. Establishing an on-going drug-free awareness program to inform employees of the dangers of drug abuse in the workplace, the Vendor’s policy of maintaining a drug-free workplace, the availability of counseling, rehabilitation, and employee assistance programs;

3. Providing each employee with a written copy of the Vendor’s Drug-Free policy;

4. Notifying the employees in the Vendor’s policy statement that as a condition of employment under the Contract employee shall notify the Vendor in writing within five (5) business days after a conviction for a violation by the employee of a criminal drug abuse statute in the workplace;

5. Notifying Agency within ten (10) business days of the Vendor’s receipt of notice of the conviction of an employee;

and,

6. Taking appropriate personnel action against an employee convicted of violating a criminal drug statute as set forth in the Vendor’s drug-free workplace policy.

Name of Organization

Signature of

Authorized Representative Title of Authorized Representative

Printed Name of

Authorized Representative Date

CERTIFICATION REGARDING LOBBYING (FORM III)

This certification is required by the Federal Regulations Implementing Section 1352 of the Program Fraud and Civil Remedies Act, Title 31 U.S. Code, for the Department of Agriculture (7 CFR Part 3018), Department of Labor (29 CFR Part 93), Department of Education (34 CFR Part 82), Department of Health and Human Services (45 CFR Part 93).

The undersigned certifies, to the best of his/her knowledge and belief, that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or employee of a Member of Congress in connection with the awarding of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a federal contract, grant, loan, or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Agency, a Member of Congress, an officer or employee of Congress, or employee of a Member of Congress in connection with this federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying”’ in accordance with its instructions.

The undersigned shall require all subcontractors to certify and disclose accordingly.

Name of Organization

Signature of Authorized Representative Title of Authorized Representative

Printed Name of

Authorized Representative Date

CERTIFICATION REGARDING TEXAS CORPORATE FRANCHISE TAX (FORM IV)

Pursuant to Article 2.45, Texas Business Corporation Act, state agencies may not contract with for-profit corporations that are delinquent in making state franchise tax payments. The following certification that the entity entering into this subcontract is current in its franchise taxes or is not subject to the payment of franchise taxes to the State of Texas must be signed by the individual authorized to sign the subcontract for the subcontracting entity.

The undersigned authorized representative of the entity subcontracting herein certifies that the following indicated statement is true and correct and that the undersigned understands making a false statement is a material breach of subcontract and is grounds for subcontract cancellation.

Indicate the certification that applies to your subcontracting entity:

The subcontracting entity is a for-profit corporation and certifies that it is not delinquent in its franchise tax payments to the State of Texas.

The subcontracting entity is a non-profit corporation or is otherwise not subject to payment of franchise taxes to the

State of Texas.

Name of Business: _____________________________________________________

Type of Business (if not corporation): Sole Proprietor

Partnership

Other

Signature of Authorized Representative Date

Print Name and Title of Authorized Representative

CERTIFICATION REGARDING STATE ASSESSMENT (Form V)

Proposers must certify that they are current in all Unemployment Insurance taxes, Payday and Child Labor Law monetary obligations, and Proprietary School fees and assessments payable to the State of Texas. Proposers must also certify that they have no outstanding Unemployment Insurance overpayment balances due to the State of Texas.

The undersigned authorized representative of the corporation certifies that the following statements are true and correct and that making a false statement is a material breach of contract and grounds for contract cancellation.

The corporation certifies, by checking the boxes below, that:

□ It is current in Unemployment Insurance taxes, Payday and Child Labor Law monetary obligations, and Proprietary School fees and assessments payable to the State of Texas.

□ It has no outstanding Unemployment Insurance overpayment balance payable to the State of Texas.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

(FORM VI)

This certification is required by the Federal Regulations Implementing Executive Order 12549, Debarment and Suspension, 45 CFR Part 93, Government-wide Debarment and Suspension, for the Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR Parts 85, 668, 682), Department of Health and Human Services (45 CFR Part 76).

The undersigned certifies, to the best of his or her knowledge and belief, that both it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or Agency;

2. Have not within a three-year period preceding this contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or contract under a public transaction, violation of federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicated for or otherwise criminally or civilly charged by a government entity with commission of any of the offense enumerated in Paragraph (2) of this certification; and,

4. Have not within a three-year period preceding this contract had one or more public transactions terminated for cause or default.

Where the prospective recipient of federal assistance funds is unable to certify to any of the statements in this certification, such prospective recipient shall attach an explanation to this certification form.