ESBD_558796_1789420548773_EXHIBIT_GatewayCobblestone User Guide.pdf
PDF 1 MB Posted
- Solicitation number
- 1112666
- Issued by
- Texas
About this file
This is a user guide document for the CobbleStone Vendor/Client Gateway system administered by the Texas Parks and Wildlife Department (TPWD) Infrastructure Division. The guide provides step-by-step instructions for vendors and clients to navigate the online bidding platform, including creating accounts, managing contacts and users, viewing solicitations, and submitting responses to state contracting opportunities. The document outlines the process for registered respondents to access public solicitation documents, submit bids and responses, pose questions to procurement contacts within established timeframes, and upload required documentation and attachments through the gateway interface.
The guide emphasizes the functionality available to prospective bidders and vendors, including account creation with required company and user information, password management procedures, filtering of solicitations by status (public, closed, or upcoming), and the ability to preview attachments and files prior to submission. Registered respondents can submit questions regarding solicitations until the stated questions due date and receive answers posted on the Q&A screen. File uploads are facilitated through browsing or drag-and-drop functionality. Technical support for the platform is available through the TPWD Infrastructure Division's Contracting Branch at INFContracting@tpwd.texas.gov, the CobbleStone Wiki reference portal, and the gateway portal itself at https://tpwd.cobblestone.software/Gateway/.
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Text version
Infrastructure Division
CobbleStone Vendor/Client Gateway
User Guide – Version 1.0
CobbleStone Gateway User Guide
Contents
1. Creating an account on the Gateway
2. Adding a Contact or User
3. Forgot Password
4. Viewing Solicitations
5. Responding to a Solicitation
6. Submitting Questions
7. Uploading Files
Additional Support
Revision History
1. Creating an account on the Gateway - https://tpwd.cobblestone.software/Gateway/
1.1 To create a new account, navigate to the Vendor/Client Gateway and click Create
Account.
1.2 The New Account Signup screen displays. Complete fields on the Company Information section (required fields are marked with a *) and click Continue.
1.3 Complete all necessary and required information on the User Information section, agree to the Terms and Conditions and click Save.
1.4 The New Account Signup - Confirmation screen displays. Please check your email for login credentials.
1.5 Click Sign In to log into the Gateway.
2. Adding a Contact or User
2.1 After signing in, click My Company from the menu on the left.
2.2 Navigate to Contacts/Users from the menu on the top. Click New Contact/User.
2.3 Enter the new Contact/User’s information in the New User screen, making sure all required fields are populated.
2.4 Once all necessary and required information has been populated, click Save.
2.5 The My Company Contacts/Users Details screen displays. It contains the new
Company Contact’s account details.
3. Forgot Password
3.1 If you have forgotten your password for the Gateway, click the Forgot Password?
link
3.2 The Reset Password screen displays. Enter your username and click Send Reset Link.
3.3 An email will be sent to the email address on file with a link to reset your password.
4. Viewing Solicitations
4.1 Public Solicitations are visible to potential bidders prior to the Bid Close Date.
Navigate to the Solicitations screen from the navigation menu.
4.2 To view all solicitations, change the filter under Show Me to All Solicitations. You can also filter by Type to view Public, Closed or Upcoming solicitations.
Click View to see the details for the solicitation listed. This will open the Solicitation Details which will show additional information.
Note: To submit a bid/response for an open solicitation, you must be logged in.
4.3 From the Solicitation Details screen, you will be able to do the following:
i. Register as a Respondent (this allows you to submit a response to the solicitation)
ii. Preview files and attachments
iii. Upload files and attachments
iv. Submit questions about the solicitation
v. Answer any Surveys & Questionnaires posted by TPWD
5. Responding to a Solicitation
5.1 Once logged in, navigate to the Solicitations screen, click View to see the solicitation details.
5.2 To view the solicitation document, navigate to the Files & Attachments screen.
Change the filter to Public Files from the View Files dropdown menu. Click Preview to view the file.
5.3 Click Register as a Respondent to respond to the solicitation.
6. Submitting Questions
6.1 Registered Respondents can submit questions to the solicitation’s main point of contact. Navigate to the Q&A screen. Click Ask a Question.
6.2 The Ask a Question screen will open. Type your question into the text box provided. Click Submit Question. Once your question has been submitted successfully, it will show on the Q&A screen.
Note: Questions will only be allowed/accepted until the “Questions Due Date”.
6.3 If an answer is submitted to your question, it will display on the Q&A screen.
7. Uploading Files
7.1 To upload files/response documents, navigate to the Files & Attachments screen.
7.2 Files can be uploaded by clicking Browse and then search your computer and select the file to upload; or, you can drag and drop files to the Drop Files Here area.
7.3 To view a file that has been uploaded, click on the file name.
Additional Support
Contact TPWD Infrastructure Division’s Contracting Branch: INFContracting@tpwd.texas.gov
CobbleStone Wiki: https://wiki.cobblestonesoftware.com/
TPWD Vendor/Client Gateway: https://tpwd.cobblestone.software/Gateway/Default.aspx mailto:INFContracting@tpwd.texas.gov https://wiki.cobblestonesoftware.com/ https://tpwd.cobblestone.software/Gateway/Default.aspx
| 2. Adding a Contact or User |
| 3. Forgot Password |
| 4. Viewing Solicitations |
| 5. Responding to a Solicitation |
| 6. Submitting Questions |
| 7. Uploading Files |
| Additional Support |
| Revision History |
File details come from the government source that posted it. Updated .