ESBD_551821_1787242639213_582-27-18104 Attachment A Specifications.pdf

Solicitation Number: 582-27-18104

Attachment A Retrofitting of one Texas Commission of Environmental Quality (TCEQ) 2019 Ford Transit 250 Medium Roof 130-inch Wheelbase Van Mobile Ambient Air Monitoring Platform from On-board Generator Power to On-board Battery Power.

For descriptive purposes, the van will be broken down into two sections, the cab area and cargo area. The cab area will consist of the area from the front of the vehicle to just behind the vehicle seating. The cargo area will consist of everything from just behind the vehicle seating to the two rear doors. The cab area and cargo area are separated by a bulkhead.

MINIMUM GENERAL SPECIFICATIONS

1.0 Unless specifically stated otherwise, the vendor shall be responsible for the purchase and installation of all equipment required in this specification.

2.0 Vendor Requirements

2.1 Outfit location must be within 100 miles of 12100 Park 35 Circle, Austin, Texas 78753 to allow for progress visits.

2.2 Vendor must provide a two-year warranty to include battery system issues, electrical issues, and water intrusion issues.

2.3 Vendor must provide electrical schematics to TCEQ technical staff upon delivery.

2.4 Vendor must provide one-time training on electrical and battery systems to TCEQ technical staff upon delivery. The training may be provided off-site at the vendor’s location.

3.0 Exterior Modifications

3.1 All fasteners used on the exterior of the van must be weatherproof.

3.2 Vendor must remove the generator vent on the passenger side exterior wall and replace it with a solid metal sheet.

3.2.1 Metal sheets must entirely cover the hole left by the generator vent and must be sealed to prevent water intrusion.

3.3 Clean, wash, and wax exterior of vehicle before delivery.

4.0 On-board Generator Removal

4.1 Vendor should remove the currently installed on-board gasoline generator. The generator shall be returned to TCEQ technical staff upon delivery of the van.

4.1.1 Vendor shall cap the fuel line of the on-board generator so that fuel and fumes cannot escape.

4.2 Generator enclosure removal

4.2.1 Vendor shall remove the existing enclosure around the on-board generator.

4.2.2 The existing tabletop must be preserved for reinstallation above the battery system enclosure mentioned in Section 5.8. If the existing tabletop cannot be preserved, the vendor must construct or purchase an equivalent tabletop to be installed above the battery system.

5.0 On-board Battery System Installation

5.1 Vendor shall be responsible for the purchase and installation of a new lithium iron phosphate (LFP) battery system to meet or exceed a Victron 5000 Watt (W) 600 Amp-hour (Ah) battery system.

Battery system requires approval of TCEQ technical staff prior to installation.

5.1.1 Battery system shall include the following or equivalent:

5.1.1.1 Victron Inverter/Charger smart Quattro 5000 W, 12/5000/220-100/120 Volt (V)

5.1.1.2 Victron Cerbo

5.1.1.3 Victron Smart Battery Management System (BMS)

5.1.1.4 Victron Lynx 1000 Shunt

5.1.1.5 Victron Touch 50 GX

5.2 LFP batteries

5.2.1 Must install three (3) 200 Ah LFP batteries that meet or exceed the Victron Next

Generation (NG) 200 Ah 12V

5.3 Second alternator

5.3.1 Must meet or exceed a Nations 12V 280 XP 3.5 liter (L)

5.3.2 Must tie into van engine to charge battery system when van engine is running.

5.4 Battery system location in cargo area shall be approved by TCEQ technical staff prior to installation.

5.5 Installation of battery system panel shall be in the cab area. Battery system panel location in cab area shall be approved by TCEQ technical staff prior to installation.

5.5.1 All electrical components, hardware, and wiring shall conform to the National Electric

Code.

5.5.2 Wiring shall be enclosed inside walls.

5.6 The battery system shall tie into the existing electrical system.

5.7 Vendor shall perform a load test at 50 percent (%), 75%, and 90% load. Load test shall be performed in ambient air with a temperature of 90° or more. Load test at each load percentage shall last a minimum of four hours.

5.8 Battery system enclosure installation

5.8.1 Vendor shall install an enclosure around the battery system noted in Section 5.1.

Enclosure shall be made of fireproof materials and shall have an access panel that opens to the cargo area of the van. The enclosure shall be designed to follow all safety guidelines required for an enclosure housing an LFP battery system.

5.8.2 All enclosures shall have metal latches and shall be capable of fastening securely to prevent opening while the vehicle is moving.

6.0 Vehicle Electrical

6.1 Vendor shall investigate any electrical components attached to the vehicle battery from the previous outfit and determine if there is anything draining the battery. If so, the vendor will notify TCEQ technical staff and discuss possible solutions.

7.0 Outfit Weight

7.1 Vendor should monitor the weight of the vehicle throughout the outfit and ensure the total weight of the vehicle and outfit does not exceed 9,070 lbs. If the total weight of the vehicle and outfit exceed this weight, the approval of TCEQ technical staff is required before the outfit can be completed.

ADDITIONAL TERMS AND CONDITIONS

A. All work shall be completed by August 31, 2027.

B. All equipment must be bid new, of current production, and must include the manufacturer’s standard parts and accessories. Warranties for all equipment purchased shall be assigned to TCEQ.

C. Manuals shall accompany each piece of equipment and shall include complete operating instructions, maintenance, and service instructions.

D. TCEQ requests specifications of materials used in construction and detailed construction plans which will be reviewed by TCEQ technical staff to verify that all modifications are soundly built and will perform as specified, prior to award of bid.

E. Each unit shall include electrical and mechanical schematics if available.

F. TCEQ shall be able to inspect goods or materials during construction and may require vendor to submit digital photographs if travel to the vendor is prohibitive.

G. Warranty shall be for a period of two (2) years from date of work completed.

H. All equipment and modifications ordered with this request will be tested upon receipt. Testing will take not more forty-five (45) calendar days and if goods or materials do not pass testing, the vendor is to incur shipping costs back to vendor and for replacement.

I. Payment will be made within thirty (30) calendar days after tests have been completed and goods or materials are found to meet specifications, or the day on which the invoice for goods or material was received, whichever is later. Invoice may not be submitted prior to TCEQ acceptance of the vehicle.

J. Vendor must provide technical support to TCEQ staff on any equipment or feature installed on vehicle.