ESBD_549443_1786978298999_Exhibit_E_Online_Bid_Room_Infov2.pdf
PDF 105 KB Posted
- Solicitation number
- HHS0017745v2
- Issued by
- Texas
About this file
This document is an informational exhibit from the Texas Health and Human Services Commission (HHS) detailing the procedures and requirements for submitting bids through the HHS Online Bid Room for the state contract opportunity "Traceable Calibration of Mammography and X-ray Radiation Evaluation Equipment." The exhibit outlines the multi-step electronic submission process, which is optional and subject to all terms and conditions specified in the complete solicitation package. Prospective bidders must follow specific registration procedures, including requesting an account through the IAMOnline portal using a non-HHS employee email address, awaiting Agency Sponsor approval, and activating their account within a seven-day window after receiving the registration email. The document emphasizes that the registration process may require several days and applicants should allow sufficient time to complete this process before the solicitation response due date. Bidders are reminded that late submissions are not accepted and that failure to adhere to the form and manner of submission requirements specified in the solicitation package may result in disqualification.
The exhibit clarifies that use of the HHS Online Bid Room is entirely optional, and bidders may submit responses using any other method identified in the solicitation. Technical difficulties or issues related to the optional electronic submission method do not constitute sufficient grounds for protesting a contract award. Point of Contact information and specific submission requirements are contained in the primary solicitation package, which should be carefully reviewed before preparing and submitting a response. Applicants who previously had access to the Enterprise Portal or IAMOnline must complete a new registration with a different email address, as the system does not permit duplicate email addresses across multiple accounts. Additional support is available through the IAMOnline Help Desk at 512-438-4720 or toll-free at 855-435-7181, Monday through Friday from 7:00 a.m. to 7:00 p.m. Central Time.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0017745v2
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
Follow the provided link to access the IAMOnline – Sign-in page.
Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
File details come from the government source that posted it. Updated .