ESBD_549220_1786724923916_02. Specification No. TxDOT 490-29-52880.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

SPECIFICATION NO.

TxDOT 490-29-52880

DATED: MAY 2026

1-4

SCANNING ELECTRON MICROSCOPE (SEM) DETECTOR SYSTEMS

PUBLICATION

This specification is a product of the Texas Department of Transportation (TxDOT). This specification may not be sold for profit or monetary gain. If this document is altered in any way, the header, and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This specification describes the requirements for furnishing, delivery, installation, calibration, and training of two (2) detector systems for use with an existing Scanning Electron Microscope (SEM).

1.1. The system procurement must include:

1.1.1. One (1) Energy Dispersive Spectroscopy (EDS) detector system

1.1.2. One (1) Electron Backscatter Diffraction (EBSD) detector system

1.1.3. All required hardware, software, accessories, integration, and services necessary for complete and fully operational systems

1.1.4. The procurement must also include a one (1) year service plan, with up to three (3) optional one-year renewal periods exercisable by TxDOT.

2. DELIVERY LOCATION: The unit must be delivered to the Texas Department of Transportation, Materials and Tests Division 6230 E. Stassney Lane Austin, TX 78744. Attn: Zara Farooq

3. DEFINITIONS OF TERMS AND ACRONYMS

3.1. SDD – Silicon Drift Detector

3.2. EBSD – Electron Backscatter Diffraction

3.3. CMOS – Complementary Metal-Oxide Semiconductor

3.4. EDS – Energy Dispersive Spectroscopy

4. EQUIPMENT

4.1. Equipment furnished must be the latest model in current production, as offered to commercial trade, and must be of high-quality workmanship and materials. All equipment must be new. Used, shopworn, demonstrator, prototype, remanufactured, or discontinued models are not acceptable.

4.2. The vendor must provide two (2) different detector systems consisting of one (1) EDS detector system and one (1) EBSD detector system. Both detector systems must be fully compatible with the existing Hitachi SU3500 SEM utilized by TxDOT.

4.3. The EDS detector system must include Silicon Drift Detector (SDD) technology, elemental analysis capability, spectrum acquisition, and elemental mapping.

TxDOT 490-29-52880

DATED: MAY 2026

2-4 functionality, software for image capture, data acquisition, processing, and analysis, and all required detector hardware, processors, controllers, software licenses, cables, and accessories necessary for complete operation.

4.4. The EBSD detector system must include CMOS-based imaging technology or equivalent, crystallographic orientation mapping capability, phase identification functionality, simultaneous EBSD and EDS acquisition capability, and all required detector hardware, controllers, software licenses, cables, and accessories necessary for complete operation.

4.5. All components not specifically mentioned, but necessary for complete and fully operational systems, must be included. All components must conform to accepted industry standards for strength, durability, and performance.

4.6. The equipment must comply with all applicable federal and State of Texas safety, health, electrical, and environmental regulations in effect at the time of manufacture.

5. SERVICE REQUIREMENTS: The vendor must:

5.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times including, but not limited to, wearing hard hats, safety shoes, goggles, etc.

5.2. Provide a primary point of contact.

5.3. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

5.4. Only Park in locations assigned by the designated TxDOT representative.

5.5. Provide a one (1) year preventive maintenance and technical support service plan beginning upon final acceptance of the equipment by TxDOT.

5.6. TxDOT reserves the right to exercise up to three (3) optional one-year renewal periods subject to funding availability and mutual agreement of both parties.

5.7. The service plan must include technical support, remote troubleshooting assistance, software updates, and preventive maintenance services.

6. TIME FOR COMPLETION:

6.1. Preventive maintenance services must be scheduled annually within each contract year.

6.2. Vendors must coordinate service dates with TxDOT, subject to technician availability. TxDOT anticipates an eight (8)-week lead time for scheduling onsite visits.

7. REPLACEMENT PARTS: The vendor must provide:

7.1. New OEM Parts:

7.2. All replacement parts used during preventive maintenance visits must be new and

Original Equipment Manufacturer (OEM) components. The use of used, demonstrator, wrecked, or discontinued parts or materials is strictly prohibited.

7.3. If OEM parts are not available, the vendor must obtain prior written approval from

DATED: MAY 2026

3-4 and performance standards of the original OEM parts. Rebuilt parts must include a minimum 90-day warranty covering both parts and labor.

7.4. TxDOT reserves the right to request and inspect any parts removed during the preventive maintenance visit.

8. INSTALLATION AND CALIBRATION:

The vendor must deliver, install, and fully calibrate the unit(s) at the designated TxDOT site.

The vendor must provide all necessary hardware, cables, fittings, and accessories required for complete installation and operation. Calibration certificates must be provided at the time of installation. The system must be fully operational and verified upon completion of installation.

9. FACTORY-TRAINED TECHNICIAN:

The vendor must provide a factory-trained technician to conduct a minimum of four (4) hours of on-site training for TxDOT personnel. Training must include safety, operation, and preventive maintenance of the unit(s).

Training must be conducted at the TxDOT facility after installation and prior to final acceptance/payment. The date and time of training must be mutually agreed upon by the vendor and TxDOT.

NOTE: Installation, calibration, training, and freight must be included in the unit price.

10. EXAMPLE MAKE/MODELS

10.1. The models listed below are provided for reference only to indicate the expected type and quality. Equivalent equipment meeting or exceeding this specification will be considered in accordance with Paragraph 2.01 of the TxDOT Terms and Conditions.

10.2. EDS Detector System Examples:

10.2.1. Oxford Instruments Ultim Max 40

10.2.2. Ametek EDAX Octane Elite Plus

10.3. EBSD Detector System Examples:

10.3.1. Oxford Instruments Symmetry S3

10.3.2. Ametek EDAX Velocity

11. VENDOR DELIVERABLES

11.1. The vendor must provide one (1) EDS detector system and one (1) EBSD detector system, including all standard accessories, software licenses, cables, interfaces, operator manuals, service manuals, and documentation required for complete operation.

11.2. The vendor must provide installation, calibration, and operational verification services, including calibration certificates and on-site training for TxDOT personnel.

11.3. The vendor must provide a one (1) year service plan with three (3) optional one-year

TxDOT. Any approved non-OEM or rebuilt parts must meet or exceed the quality.

renewal periods.

DATED: MAY 2026

4-4 production, as offered to commercial trade, and be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable.

Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period must commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period must be in effect. The vendor must be responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

13. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by TxDOT.

13.1. An unsatisfactory performance determination includes, but is not limited to:

13.1.1. Failure to deliver any portion of the equipment.

13.1.2. Any requirement not met as outlined in the equipment requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

13.2. An exceptional performance determination includes, but is not limited to:

13.2.1. Deliverables made early upon TxDOT personnel request.

13.2.2. Product upgrade substitution suggested and accepted at no additional cost to TxDOT.

13.2.3. Vendor commended for exceptional customer service; exceptional service provided.

13.2.4. Provided technical assistance when not required.

MATERIAL WARRANTY: Materials provided under the contract must be in current

12. WARRANTY REQUIREMENTS

State and Federal Holiday Attachment for Fiscal Year 2027

Holiday Agency Status Date Day of Week

Labor Day All agencies closed 9-07-26 Monday

Rosh Hashanah 9-12-26 Saturday

Rosh Hashanah 9-13-26 Sunday

Yom Kippur Optional Holiday 9-21-26 Monday

Veterans Day All agencies closed 11-11-26 Wednesday

Thanksgiving Day All agencies closed 11-26-26 Thursday

Day after Thanksgiving All agencies closed 11-27-26 Friday

Christmas Eve Day All agencies closed 12-24-26 Thursday

Christmas Day All agencies closed 12-25-26 Friday

Day after Christmas 12-26-26 Saturday

New Year’s Day All agencies closed 1-01-27 Friday

Martin Luther King, Jr. Day All agencies closed 1-18-27 Monday

Confederate Heroes Day Skeleton crew required 1-19-27 Tuesday

Presidents’ Day All agencies closed 2-15-27 Monday

Texas Independence Day Skeleton crew required 3-02-27 Tuesday

Good Friday Optional Holiday 3-26-27 Friday

San Jacinto Day Skeleton crew required 4-21-27 Wednesday

Memorial Day All agencies closed 5-31-27 Monday

Emancipation Day 6-19-27 Saturday

Independence Day 7-04-27 Sunday

LBJ Day Skeleton crew required 8-27-27 Friday