ESBD_548793_1786643589639_RFQ - Raw Water Ball Valve #1 - 2026.09.02.pdf

WTCPUA Raw Water Ball Valve Replacement RFQ

West Travis County Public Utility Agency | Request for Quotes

WTCPUA Raw Water Ball Valve Replacement RFQ

REQUEST FOR QUOTES (RFQ)

Raw Water Ball Valve Replacement and Installation

Prepared For West Travis County Public Utility Agency (WTCPUA)

Project Location WTCPUA Water Treatment Plant - Raw Water Intake / VBL Install Area – 12110 ½ Pleasant Panorama View, Austin, TX 78738

Owner Office 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

RFQ Issue Date August 13, 2026

Quotes Due September 2, 2026 by 12:00 PM

Public Opening September 2, 2026 at 1:30 PM

RFQ Purpose WTCPUA is requesting quotes from qualified vendors and contractors to furnish all labor, materials, equipment, freight, installation, startup support, and related services necessary to replace existing raw water ball valves and actuators at the Water Treatment Plant. The equipment basis of design is derived from the specification information provided for the RWI Ball Valve quote.

Quote packages should be complete, itemized, and inclusive of all costs required to perform the work described in this

RFQ.

1. Project Overview The project consists of furnishing and installing four (4) motor-operated metal seated ball valves for raw water service, including one (1) 10-inch valve and three (3) 16-inch valves. The project also includes removal of existing valves, crane services, installation materials, commissioning support, and coordination with WTCPUA Operations. Specifications are based on the DeZURIK VBL AWWA Metal Seated Ball Valve configuration included in the referenced quotation.

2. Scope of Work

• Provide labor, supervision, tools, equipment, and materials necessary to complete the replacement and installation of raw water ball valves.

• Remove existing valves and dispose of removed equipment and construction debris in accordance with applicable requirements.

• Furnish and deliver new valves including one (1) 16-inch motor-operated metal seated ball valves.

• Install new valves and actuators including required gaskets, hardware, installation materials, alignment, and appurtenances for a complete installation.

• Provide crane and rigging services necessary for removal and installation, including mobilization and demobilization.

• Coordinate shutdowns with WTCPUA Operations to minimize operational impacts and maintain water treatment reliability.

• Provide startup assistance and functional testing for each valve and actuator following installation.

• Clean work areas and remove debris, excess materials, packaging, and equipment upon completion.

• Provide closeout documentation including equipment manuals, warranty information, and startup/testing records.

3. Required Equipment Specifications Quotes must be based on the following minimum valve and actuator requirements. Equivalent products may be considered if submitted for review and accepted by WTCPUA prior to award.

16-Inch Motor-Operated Ball Valves

Requirement Specification Notes

Quantity One (1) Raw water service

Valve Type AWWA Metal Seated Ball Valve (VBL) Basis of design:

DeZURIK VBL

Size 16-inch (400 mm)

Body Style Single seated

End Connection Flanged drilling, ASME Class 250/300

Body Material Ductile iron

Pressure Class Class 150 PSI body; maximum valve pressure 250 PSIG

Seat Ring Monel body/adapter seat ring

Ball / Shaft Components Ductile iron ball and 17-4PH stainless steel components

Ball Seat Ring 316 stainless steel

Coating Blue epoxy coating, 8 mils minimum, interior and exterior, with standard SP10 surface prep

Actuator AUMA Direct Mount SAR10.2/GS200.3/AC01.2 Modulating Actuator 480V

Approximate Weight 2,082 lbs / 945 kgs each Vendor to verify

Maximum Temperature 450 degrees F

4. Quote Requirements Vendors shall submit a complete quote that clearly separates pricing into the following line items:

Item Description Price

1 One (1) 16-inch motor-operated metal seated ball valves $________________

3 Removal and disposal of existing valves $________________

4 Labor, installation materials, and field services $________________

Item Description Price

5 Crane rental and rigging services $________________

6 Freight, mobilization, and demobilization $________________

7 Any additional required charges $________________

• Quote shall identify total price, payment terms, exclusions, assumptions, and quote validity period.

• Quote shall include estimated equipment lead time and anticipated duration of field work.

• Quote shall include proposed project schedule and earliest available mobilization date.

• Quote shall identify warranty terms for valves, actuators, workmanship, and installation materials.

• WTCPUA reserves the right to reject incomplete quotes, request clarifications, waive informalities, or award in the best interest of the Agency.

5. Contractor Qualifications and Responsibilities

• Vendor/contractor shall have experience performing large-diameter water treatment plant valve removal, replacement, actuator installation, and startup work.

• Vendor/contractor shall furnish all personnel, tools, equipment, rigging, hauling, disposal, safety equipment, and consumables necessary to complete the work.

• Vendor/contractor shall comply with all applicable safety requirements, site rules, utility coordination requirements, and regulatory requirements.

• Vendor/contractor shall protect existing structures and equipment and immediately report any damage or differing site condition to WTCPUA.

• Vendor/contractor shall coordinate all activities with WTCPUA Operations before mobilization, shutdown, valve removal, installation, testing, and return-to-service activities.

• Customer-provided electrical work: Vendor shall identify any electrical wiring requirements. WTCPUA may provide electrician support for final wiring of new valves unless otherwise included in the vendor quote.

6. Submittals and Closeout Documentation

• Product data sheets and equipment cut sheets for all valves, actuators, coatings, gaskets, and related appurtenances.

• Actuator and valve operation and maintenance manuals.

• Factory test certifications and quality documentation, if applicable.

• Startup, calibration, and functional testing records.

• Warranty information and point-of-contact for post-installation questions.

• As-built information or marked-up installation notes reflecting any field modifications.

7. Site Visit and Field Verification A site visit is strongly recommended prior to quote submission. Vendors are responsible for verifying existing conditions, access requirements, valve locations, lifting requirements, shutdown constraints, electrical coordination needs, staging areas, disposal requirements, and any condition that may affect pricing or schedule. Failure to verify field conditions shall not relieve the vendor of the responsibility to perform the work as quoted.

8. Quote Submission & Bid Opening Instructions

Submit To Leonel Cruz, Operations Manager, via mail or in person in a sealed format

Subject Line RFQ - Raw Water Ball Valve Replacement

Quote Due Date September 2, 2026 by 12:00 PM

Quote Format Sealed Bid Package

Address of Submission 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

Public Bid Opening Date & Time September 2, 2026 at 1:30 PM

Location of Bid Opening 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

9. Contact Information For information regarding this RFQ, please contact:

• Leonel Cruz, Operations Manager, LCruz@wtcpua.org

• Nef Weber, Water Treatment Supervisor, NWeber@wtcpua.org

• Charles Malone, Electromechanical Supervisor, CMalone@wtcpua.org

10. Acceptance / Vendor Acknowledgment

Company Name

Authorized Representative

Signature

Date

Total Quote Amount $

This RFQ is intended to obtain competitive pricing for the replacement of raw water ball valves and associated installation services at the WTCPUA Water Treatment Plant. WTCPUA reserves the right to reject any or all quotes, waive informalities, and award in the best interest of the Agency.

mailto:NWeber@wtcpua.org