ESBD_548459_1786550078461_RFQ - Bohls Transfer Pump and Motor #2 - 2026.09.02.pdf

WTCPUA | Bohls TP #2 Transfer Pump RFQ

WTCPUA Bohls TP #2 Transfer Pump RFQ

REQUEST FOR QUOTES (RFQ)

Bohls Transfer Pump and Motor #2

Prepared For West Travis County Public Utility Agency (WTCPUA)

Project Location Bohls WWTP, 12900 ½ Bee Cave Pkwy, Bee Cave, TX 78738

Owner Office 13215 Bee Cave Parkway, Bldg. B, Suite 110, Bee Cave, TX 78738

RFQ Issue Date August 12, 2026

Sealed Quotes Due September 2, 2026 by 12:00 PM

Public Opening September 2, 2026 at 1:30 PM

RFQ Purpose WTCPUA is requesting sealed quotes from qualified vendors/contractors to furnish one (1) vertical turbine transfer pump, motor, appurtenances, delivery, and related field services for Bohls TP #2. Quote packages should be complete, itemized, and inclusive of all costs required to provide the equipment and services described in this RFQ.

1. Project Overview The project includes procurement and delivery of one (1) vertical turbine transfer pump and motor for the effluent pond transfer pump application at Bohls TP #2. The equipment shall be compatible with existing site conditions and shall meet or exceed the performance and component specifications listed below. The selected vendor may also be asked to provide field service support during installation, alignment, start-up, and commissioning.

2. Scope of Work

• Furnish and deliver one (1) vertical turbine transfer pump, motor, and required appurtenances meeting the required specifications.

• Provide technical coordination to verify pump compatibility with the existing installation, including discharge head, column, bowl assembly, coupling, motor, electrical requirements, and connection points.

• Include field service support for installation assistance, start-up, commissioning, and operational verification, if requested by WTCPUA.

• Provide documentation including product data, certified performance data, motor data, equipment drawings, O&M manuals, warranty terms, and recommended spare parts.

• Coordinate delivery and start-up schedule with WTCPUA Operations to minimize operational impacts and maintain treatment reliability.

• Protect existing facilities and immediately notify WTCPUA of any compatibility issue, differing site condition, or item requiring clarification before procurement or mobilization.

3. Required Pump and Motor Specifications Quotes must be based on the following equipment configuration. Vendors may propose an approved equal, provided the quote clearly identifies any deviations from the requested configuration and includes supporting technical documentation.

Item Required Specification

Pump Type Vertical turbine transfer pump for effluent pond service

Quantity One (1)

Basis of Design Flowserve 15EHL, 5-stage vertical turbine pump, or approved equal

Duty Condition 1,600 GPM at 148 feet TDH

Bowl Assembly Flanged bowl assembly with wear rings

Column Assembly Flanged column assembly

Discharge Head 10LF steel discharge head

Seals Mechanical seals

Coupling 3-piece coupling

Motor NIDEC vertical solid shaft motor, or approved equal

Motor Rating 100 HP, 1200 RPM, 460V, 3-phase

Motor Enclosure / Rating WPI enclosure, 1.15 service factor, non-reverse ratchet, continuous duty

Motor Accessories NC thermostats and 115V space heaters

Delivery Include delivery to Bohls WWTP

4. Quote Requirements Vendors shall submit a complete quote that clearly separates pricing into the following line items:

Item Description Price

1 Vertical turbine transfer pump, motor, and required appurtenances delivered to site $____________________

2 Freight, delivery, handling, and any required shipping charges $____________________

3 Field service for installation assistance, start-up, and commissioning $____________________

4 Any additional required charges, exclusions, or allowances $____________________

• Quote shall identify total price, payment terms, exclusions, assumptions, and quote validity period.

• Quote shall include estimated lead time for equipment delivery and earliest available field service date.

• Quote shall include warranty information and any limitations that apply to equipment, motor, and field service.

• Quote shall identify any proposed substitutions, exceptions, or deviations from the required specifications.

• WTCPUA reserves the right to reject incomplete quotes, request clarifications, waive informalities, or award in the best interest of the Agency.

5. Contractor/Vendor Qualifications and Responsibilities

• Vendor shall have experience supplying vertical turbine pumps and motors for municipal water or wastewater utility applications.

• Vendor shall provide equipment that is suitable for the stated duty condition and intended service environment.

• Vendor shall coordinate with WTCPUA Operations before delivery, mobilization of field service personnel, start-up, and commissioning assistance.

• Vendor shall comply with applicable safety requirements, site rules, utility coordination requirements, and manufacturer requirements.

• Vendor shall provide manufacturer support or qualified field service personnel for start-up assistance, if included in the awarded scope.

6. Submittals and Closeout Documentation

• Pump and motor product data sheets.

• Certified pump performance curve and duty point confirmation.

• Equipment drawings, dimensions, and connection details.

• Motor data sheet and electrical requirements.

• Installation, operation, and maintenance manuals.

• Warranty information and manufacturer point-of-contact.

• Start-up report or field service report, if field service is included in the awarded scope.

7. Site Visit and Field Verification A site visit is strongly recommended prior to quote submission. Vendors are responsible for verifying site access, equipment compatibility, delivery constraints, existing connection requirements, staging areas, electrical requirements, schedule constraints, and any condition that may affect pricing, lead time, or performance. Failure to verify field conditions shall not relieve the vendor of the responsibility to provide equipment and services as quoted.

8. Quote Submission and Bid Opening Instructions

Submit To Leonel Cruz, Operations Manager, via mail or in person in a sealed format

Subject Line RFQ - Bohls TP #2 Transfer Pump and Motor

Quote Due Date September 2, 2026 by 12:00 PM

Quote Format Sealed Bid Package

Address of Submission 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

Public Bid Opening Date & Time September 2, 2026 at 1:30 PM

Location of Bid Opening 13215 Bee Cave Pkwy, Bldg. B, Suite 110, Bee Cave, TX 78738

9. Contact Information For information regarding this RFQ, please contact:

• Leonel Cruz, Operations Manager, LCruz@wtcpua.org

• Charles Malone, Electromechanical Supervisor, CMalone@wtcpua.org

10. Acceptance / Vendor Acknowledgment

Company Name

Authorized Representative

Signature

Date

Total Quote Amount $