ESBD_544352_1786046210548_004-Amendment 1 Q & A.pdf

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2 Financial Plaza, Suite 703

Huntsville, Texas 77340

(936) 437-3885 www.tdcj.texas.gov

T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e

Bobby Lumpkin Executive Director

Contracts and Procurement Department

AMENDMENT No. 1

BID NO.: IW258353

PURCHASER / CONTRACT SPECIALIST: Emili Talasek BID OPENING DATE & TIME: August 21, 2026 @ 3:00 PM

REVISED BID OPENING DATE & TIME: N/A

The purpose of this amendment is to provide answers to questions.

Reference attached pages of this amendment.

IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS

AMENDMENT; OTHERWISE, THE BID MAY NOT BE GIVEN CONSIDERATION.

BIDDER MAY ACKNOWLEDGE RECEIPT ON FACE OF BID OR BY RETURNING

ONE COPY OF THIS NOTICE.

SIGNED:

BIDDER

COMPANY NAME:

(936) 437-3885 www.tdcj.texas.gov

Amendment No. 1 Bid No.: IW258353

Question

No.

Question

Answer

1 Please confirm the required sleeve wall depth. Should the sleeves be adjustable, field-trimmable, or supplied for a particular wall thickness?

Either option will of adjustable or field trimmable would be ok.

2 The specified Hart & Cooley model 672 appears to be identified in the manufacturer’s literature as a return grille. Please confirm the required grille model and construction for the 30 × 10 supply opening.

Any 30x10 supply grill would suffice.

It needs to be steel.

3 Please identify the required selections represented by the “XXXXX” characters in Bard model W42AF-C00XXXXXJ, including ventilation option, filter type, cabinet color, and controls.

2” disposable filter, Standard Baige, Standard cabinet, Coated indoor evap and outdoor condenser coils, Standard controls.

4 Please provide unit dimensions, supply/return connection dimensions & pictures of where units are to be installed for clearance confirmation.

42 inch Width, 26 inch depth, 93 inch height.

5 The equipment schedule identifies TDCJ Jester III Unit Maintenance, while the solicitation posting is titled “TDCJ– Vance Unit," please confirm delivery address.

Jester III is where the maintenance department is located for both locations. Delivery will be to Jester III Maintenance.

6 Please confirm whether the 9 kW electric-heater package must be factory installed or may be field supplied – the Bard model number provided does not include heat but the MarvAir does.

If model does not include factory installation it may be field supplied.

7 Would a split-system product be considered an acceptable alternate if it meets the required cooling capacity and electrical service, even though it has separate indoor and outdoor components and does not use Bard-style wall sleeves?

No this will not be acceptable.

(936) 437-3885 www.tdcj.texas.gov

8 If an approved alternate unit has different supply or return opening dimensions, may the bidder provide manufacturer-compatible grilles and sleeves sized for the proposed alternate instead of accessories sized specifically for the Bard unit?

This would be acceptable if we can confirm that proposed alternate would be compatible.

9 If a manufacturer or unit is approved as an alternate, will the associated accessories requested for purchase in the solicitation match the unit manufacturer as opposed to the listed BARD part assuming the accessories are for the new units?

If alternate is approved accessories could match approved alternate and would not need to be BARD part.

10 Are the listed accessories, supply/return grilles, thermostats, supply/return sleeves, & electric heater package, intended for the new units being purchased or for separate existing units?

For the new units being purchased.

11 If only equipment delivery is in the project scope, NOT installation, will offloading be required and will possible offloading equipment be provided or will it need to be provided by the respondent?

No installation is included. Awarded vendor will be responsible for offloading equipment without assistance.

11 Please confirm that this solicitation is for equipment supply and delivery only and does not require the vendor to provide installation, removal, demolition, electrical work, ductwork, wall modifications, refrigerant work, startup, commissioning, testing, permits or disposal.

None of that is required, this is for equipment only.