ESBD_535803_1783622469063_CLD202606181002A - Crime Lab Breath Alcohol LIMS.pdf

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TEXAS DEPARTMENT OF PUBLIC SAFETY

Request for Information

CLD202606181002A

Crime Lab Breath Alcohol LIMS

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1. INTRODUCTION/OBJECTIVE/PURPOSE

The TXDPS Crime Lab Division (CLD) is issuing this Request for Information (RFI) to identify solutions capable of enhancing current Computer Online Breath Archive (COBRA) Lab Information Management System (LIMS) by CMI, Inc. The breath alcohol program requires a software solution that introduces advanced reporting and record management functionality to centralize and optimize internal workflows. Any proposed system must integrate seamlessly with current existing databases.

1.1 Agency Liability and Confidential Information

This RFI is only a request for information and no contractual obligation on behalf of the TXDPS whatsoever shall arise from the RFI process. It does not constitute a Request for Proposal (RFP), Request for Offer (RFO), Invitation for Bid (IFB), or other solicitation, nor does it constitute the commitment to issue any solicitation in the future. Therefore, those choosing to respond to this RFI will, merely by virtue of submitting such a response, NOT be deemed to be “bidders” in any sense, and no such respondent will have any preference, special designation, advantage or disadvantage whatsoever in any subsequent procurement process related to this RFI.

This RFI does not commit the TXDPS to pay costs incurred in the preparation or submission of any response to the RFI. It is the responsibility of the potential respondent to monitor the Electronic State Business Daily (ESBD) for additional information pertaining to this RFI.

Pursuant to §552.301(c) of the Public Information Act (PIA), the Director has designated the following portal for public information requests: Public Information Center | Texas Department of Public Safety (govqa.us) or by emailing publicrecords@dps.texas.gov . Respondents are advised that materials contained in their response are subject to the aforementioned section of the PIA. Note: A request must be sent directly to that address or through the Department’s Public Information Request Page on our public website, found at Public Information Requests | Department of Public Safety (texas.gov). A request emailed to any other Department email address does not trigger the requirements of the PIA.

If Respondent asserts that any material in the response is confidential or proprietary information, Respondent must clearly mark the applicable pages of respondent’s submission in boldface type to indicate each claim of confidentiality and include the words “confidential” at the top of the page. Additionally, Respondent must include statement on company letterhead identifying all Response section(s) and specific pages(s) that have been marked as confidential and explain why the information is marked as confidential and excepted from public disclosure under the provisions of the Texas Public Information Act (the Act). Merely making a blanket claim that the entire Response is protected from disclosure because it contains some proprietary information is not acceptable and will make the entire Response subject to release under the Act.

1.2 BACKGROUND INFORMATION/HISTORY

TXDPS is seeking a Breath Alcohol LIMS to upgrade its current reporting and record management processes. Currently, the Breath Alcohol program uses COBRA, a data https://txdps.govqa.us/WEBAPP/_rs/(S(azq2qqquvzbenphwksx2ufsd))/supporthome.aspx https://txdps.govqa.us/WEBAPP/_rs/(S(azq2qqquvzbenphwksx2ufsd))/supporthome.aspx mailto:publicrecords@dps.texas.gov https://www.dps.texas.gov/section/general-counsel/public-information-requests https://www.dps.texas.gov/section/general-counsel/public-information-requests

CLD202606181002A Page 3 of 5 management system with restricted native functionality. The new LIMS should leverage existing COBRA data to deliver expanded features and broader system capabilities.

2. SCHEDULE OF EVENTS AND TIMELINES

RFI issue date: 07/09/2026 Deadline for questions/clarifications to the RFI (Close of Business)

07/31/2026

Deadline for responses to questions/clarifications (Close of Business)

08/11/2026

Deadline for submission of RFI: 08/31/2026

To maintain the integrity of the RFI process, all communications with respondents pertaining to this RFI must be referred to and/or coordinated with the TXDPS point of contact referenced below.

Instructions to Recipients

1. You are requested to complete the enclosed questionnaire and return by 08/07/2026, by

5:00 P.M.

2. All respondents responding to this RFI may be required to make a demonstration/presentation of products/services following the deadline for submission upon request by TXDPS. TXDPS shall not be responsible for expenses incurred by a respondent in the preparation and submission of Information. This provision also includes any costs involved in providing an oral presentation/demonstration of product/services.

3. Please list the question (included in the enclosed questionnaire) before each response.

4. All questions/clarifications must be submitted via the Online Bid room Portal on or before

07/24/2026.

Responses for this RFI are to be submitted electronically using the TXDPS Online Bid Room.

Submitting a response in the TXDPS Online Bid Room is a two-step process Step 1: Register as a vendor for the Online Bid Room at TXDPS Vendor Management *NOTE: It can take up to two business days to receive a username and password

Step 2: Log in to your account. Select the Opportunities tab, enter the RFI number in "Search Opportunities," and click "Search." Select the "Mark As Interested" button, and under the Proposals tab, upload and tag the documents for your submission of the RFI to the Online Bid Room.

TXDPS Point of Contact for RFI:

Relationship Manager: Lori Melcher, CTCD, CTCM Email: Lori.Melcher@dps.texas.gov https://texasdps.appianportalsgov.com/vendor-management mailto:Lori.Melcher@dps.texas.gov

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3. GENERAL REQUIREMENTS

The lab information management system should meet or exceed the following operational and technical specifications.

• Communication: Able to sync with editable tables, communicate, and update our current Cobra LIMS database.

• Online Testing: Manage operator training, able to have online training with a test. Able to use our current Operator Certificate numbers, last name and pin to access online testing.

• Generate: Certificate Documents (BR-26) for renewal, recertification, initial certification, and inactivation - have the TS signature populated when generated.

• Change Request: Technical Supervisors - able to update name, agency, email, cell, recert, inactive for operators.

• Maintenance Records: instruments and simulators. Stored in the LIMS and able to update our website.

• Location Tracking: Instrument and Simulator.

• Graphical data summary: able to graph non-confidential data on the website

• Data Exports: automatic posting to website. Intoxilyzer 9000 and Simulators maintenance records, Calibrations records, BR-26, and Analytical reports.

• Create operator school: initial certification, class roster- create and update class information and track certification. Have it sync to Cobra Database to update new operators. Post able school schedule for public view on website.

• Calibration Tracking: Automated alerts (90 days out via email to assigned TS) for upcoming calibration dates and storage of calibration certificates.

• Maintenance Logs: Digital records of every repair, sensor replacement, and routine check for every unit in the field.

• Admin Controls: Able to assign who has access and who can update operator information. Able to track any changes made by users.

• Custom Reports: Able to write custom reports using LIMS and/or Cobra Data.

• Technical Review Workflows: Tracking of tech reviews and record reviews with a verification feature once the review is complete.

• Historical Trends: Analytic tools to monitor a specific data trends.

• Automated Litigation Packages: A feature that compiles all relevant records for a specific case—operator certificate, instrument maintenance history, and wet bath lot information—into a single PDF through the website.

• Reagent & Standard Tracking: Detailed logs of ethanol, including lot numbers, expiration dates, and certificates of analysis (COAs).

3.1 RFI QUESTIONS

TXDPS is requesting responses to the following questions. Additional explanation and/or capabilities can also be provided:

1. Are you able to provide a budgetary estimate on initial implementation costs and ongoing annual subscription/maintenance?

2. Are you a cloud-based solution? If so, who is your cloud provider?

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3. Are you Texas Risk and Authorization Management Program (TX-RAMP) or Federal Risk and Authorization Management Program (FedRAMP) certified?

4. Do you have a DIR-Contract-Number? If so, please provide it.

5. Is your system customizable?

6. Are there restrictions on file sizes for upload/download/transfer of files?

7. Will you provide customer support for the management and access of user accounts and technical issues?

8. How is the pricing per user structured? Is it per person or bulk?

4. TIMETABLE

The respondent’s response shall include a timetable that will include product configuration deployment, testing, and acceptance.

5. LIMITATIONS

Changes may occur between the publishing of this RFI and any subsequent RFIs. There also may be differences between this RFI and other relevant documents.

Respondent’s staff must be able to pass requisite background checks in order to gain access to:

DPS Data for either server or cloud-based installation and maintenance.

6. INDUSTRY DISCUSSIONS

TXDPS representatives may or may not choose to meet with potential respondents. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any development and certification risks. Oral presentations and product demonstrations may be requested from the Respondents.

7. SUMMARY

THIS IS AN REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide Breath Alcohol LIMS. The information provided in this RFI is subject to change and is not binding by TXDPS. TXDPS has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become TXDPS property and will not be returned.

8. RESPONDENT INFORMATION

Respondents must provide the following:

Company Name:

Street Address:

City/State/Zip:

RFI Point of Contact:

Title:

Phone:

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Email:

Company Web Page Address:

NOTE: The respondent acknowledges that they have read all instructions carefully. Complete all requirements as outlined in this RFI, sign and submit in accordance with Section 2 Schedule of Events and Timelines.

RESPONDENT SIGNATURE(S)

Signature of Authorized Representative Name - Printed Date