ESBD_532589_1782751096057_HHS0017314_Exhibit D_Online Bid Room V2.pdf
PDF 95 KB Posted
- Solicitation number
- HHS0017314_V2
- Issued by
- Henderson County, Texas
About this file
This document is an Exhibit D file providing instructions for the HHS Online Bid Room submission process for solicitation HHS0017314 V2, a Texas Health and Human Services (HHS) procurement for plumbing parts, equipment, and supplies. The file outlines the optional electronic bidding platform available to respondents and establishes that use of the HHS Online Bid Room is subject to all terms, conditions, and requirements specified in the main solicitation package. Bidders must submit responses in the form and manner described in the solicitation package on or before the specified response due date and time, with failure to adhere to submission requirements potentially resulting in disqualification. The document emphasizes that the solicitation package itself contains critical information regarding the specific form and method of delivery required for submissions.
Access to the HHS Online Bid Room requires a multi-step registration process through the IAMOnline portal. Prospective bidders must request a new account using an email address as the external user ID, complete organization or external user account request steps, and await Agency Sponsor approval before receiving an IAMOnline registration email to activate their account. The activation link remains valid for only seven days for security purposes. The file notes that applicants with previous access to the Enterprise Portal or IAMOnline must complete a new registration using a different email address, as the system does not permit duplicate email addresses across accounts. Given that the registration process may take several days, bidders are strongly advised to allow sufficient time to complete registration and submit their response before the deadline. The document clarifies that technical difficulties resulting from optional use of the Online Bid Room do not constitute grounds for protesting a contract award. Support is available through the Help Desk at 512-438-4720 or 855-435-7181, Monday through Friday, 7:00 A.M. to 7:00 P.M. Central Time.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit D HHS Online Bid Room Information
HHS0017314 V2
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .