ESBD_529010_1781813799717_Instructions on Creating a Bid Package Response_TRIMBLE_rev.JUNE 2026.pdf

Trimble Unity Construct Bid Response Process

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The Bidding Process

The Bidding Module eliminates the large paper trail. The system keeps an automatically generated log of all communications and activity, enabling the ability to document all bid activity and associated information exchange. This minimizes risks, decreases liability, and eliminates miscommunication.

Maintaining an online database of bidders and activity reporting for bids won, bids lost, and responsiveness provides historical references for future reference.

Executives or other individuals from the organization requiring visibility into bid activity can automatically generate the necessary bid reports.

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Step 1: Locating the Bidding Link on the ESBD Website

Public Bidders will access the Project Solicitation from the link provided on the ESBD (Electronic State Business Daily) Website:

txsmartbuy.com/esbd

Please follow the link to the Trimble Unity Construct Bid Portal website in the Solicitation Description on ESBD’s Project

Solicitation page to be directed to the Trimble Unity Construct

Bid Portal log-in screen.

https://bidders.e-builder.net/landing?bidpackageid=6e87edf5-853c-4136-a3c4-a645aa89d7d6

Once the Bidding goes live, Bidders can directly access the Bid Portal from the ESBD Website.

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Step 2: Signing into the Bid Portal in Trimble Unity Construct

Existing Users:

1) Login with existing Trimble Unity

Construct credentials.

2) Once logged in, continue to Step 3

(next page).

New Users:

1) Click on Click here to register.

2) Follow the steps provided (enter all info) to create a new account and click Register.

3) You will receive an email with your temporary password.

4) Go to Trimble Unity Construct Bid Portal login page and use temporary password to login.

5) You will be prompted to change your temporary password - follow steps provided.

6) Once done, click Continue

7) You should now be able to view the bid package.

8) If prompted to Create a Trimble ID (in yellow box) - you must do this (see Step 3 on the next page).

Once on the Trimble Unity Construct Bid Portal log-in screen, follow the steps below related to whether you have previously registered as a bidder in the Trimble Unity Construct Bid Portal Account or whether you are a

New User. *If you have submitted a Bid Response through this Trimble Unity

Construct Bid Portal previously, you can use the same account login information. If this is your first time, you are New User.

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Step 3: Create a Trimble ID

1) If prompted to Create a Trimble ID (in yellow box) - you must do this .

2) Click Create a Trimble ID - follow steps provided. You must put in your Name and email (do not click "Already have an account?

Sign in"). See picture 1) to the left.

3) Type in your Name and email address and check the box to "Agree." Click Agree and continue. See picture 2) to the left.

4) You will receive a verification code by email.

Check email and type in verification code.

5) Create a new Password. Click Continue.

6) You will have the option to "Create a passkey" or "Skip for now" (this is your choice).

7) A screen will appear for you to confirm your Account Preferences. Then, click Next.

8) Finally, you will be brought back to the Sign In age (see picture 1) tot the left). Put in your email and newly created password. Click Sign In.

9) You will be sent another email verification code. Check email and then, put in the verification code you received.

10) If prompted, complete your "My Profile" information and click Save.

11) Log Out of this page. This was only for your Trimble ID Creation. You will now go back to the Bid Portal by clicking on the link found on the ESBD Solicitation and logging in with your email and password.

*1)

2)

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Pictured: Email Notification of Bid Invitation.

testemail@email.com

Step 4: Verifying Information

When first logging into an invitation to bid on the Bid

Portal, Bidders must confirm their Company and

Contact Information before proceeding to Bid

Information. To confirm your information, click Save.

An Email Notification of a Bid Invitation from e-

Builder will also be sent to Bidders once Bidders log-in to the Bid Portal, an example is shown to the right.

*If Bidder does not ever see a screen to confirm their Company and Contact Information, please contact Alexis Henry, Contract Administrator, at alexis.henry@ttu.edu. Bidder may need a new link sent to them.

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After logging into the Trimble Unity Construct Bid Portal, the user will be redirected to the bid to review and respond.

Step 5: View Bid Documents Before choosing whether to accept or decline the bid, you can view the Bid

Documents (RFP, RFQ, etc.) in the Invitation Documents tab under the

Package Invitation section.

View the documents by clicking the Download Icon beside the files. This will download the documents onto your computer for you to read over the bid package details.

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* Step 6: Accept/Decline Bid

After viewing the Bid Documents, you can Accept or Decline the bid.

If you choose to Accept, click the blue Accept button. When accepted, a time stamp will show the Date and Time that you chose to accept. Once accepted, proceed to Step 6 and follow the instructions within the Bid Documents to prepare your bid response.

If you choose to Decline, click the gray

Decline button. A time stamp will show the Date and Time that you chose to decline. Once declined, you are finished with your bid response.

Pictured: (Above) Accepted button with timestamp.

(Below) Declined button with timestamp.

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Step 7: Questions/Responses

The Q&A Board section of the Bid Package allows for electronic tracking and management of questions and bid related responses that occur during the bidding cycle.

Subject:

• Enter the Subject of your question here.

Question:

• Enter the Question here.

After the time frame to submit questions has passed, questions will be collected by the Contract Administrator and addressed in an Addenda. Once the

Addenda is posted, Bidders can submit bid responses.

The time frame to submit questions will be in the Bid Documents located in the

Invitation Documents tab (See Step 4).

Once submitted, the question will appear on the bidder’s screen. An example is shown below.

To submit a question, click on the blue Submit Question button. A pop-up window with fields to ask the question will appear. When done, press the blue

Submit Question button again to submit.

Pictured: Submit Question pop-up window.

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*** If Bidders have already submitted a bid response and an

Addenda is posted, Trimble Unity Construct will kick out your bid and you will need to resubmit. The Contract Administrator will make an attempt to contact you, but it is your responsibility to resubmit the bid. ***

Step 8: Addenda

After the time frame has passed to submit questions, the Contract Administrator will collect the questions submitted and they will be addressed in the Addenda.

A message that an Addenda is available will be located in the Package Invitation section under the Addenda tab. The

Addenda message will alert the bidders to view the Addenda Document in the

Invitation Documents tab. Bidders will also receive an email when an Addenda has been posted.

Addenda 1 has been added to the Bid Documents. Please view Addenda under Invitation Documents Tab. You will need to re-submit your bid if you have already submitted.

Pictured: Email notification that an Addenda has been adding to the bid.

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Step 9: Response Form

After you have reviewed the Addenda and your Bid Response is prepared, fill out the required fields and attach your Bid Response Documents in the

Response Form section. Follow the Steps below to submit your bid:

Step 1 – Bid Form

Fill out the Bid Scope line items below. If you prefer to fill out line items in

Excel, use the Download and Upload Bid Cost buttons ( ) to do so.

If the Bid is for an RFQ/RFP, enter 0 in the Total Cost field (shown below).

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Step 9: Response Form (Continued) After you have reviewed the Addenda and your Bid Response is prepared, fill out the required fields and attach your Bid Response Documents in the

Response Form section. Follow the Steps below to submit your bid:

Step 2 – Response Documents

Upload the Bid Response Documents using the Upload Box shown above.

The Documents must be in PDF Format and all be Combined into One (1)

Document.

Once uploaded, you can view/edit the documents as shown below.

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Step 9: Response Form (Continued) After you have reviewed the Addenda and your Bid Response is prepared, fill out the required fields and attach your Bid Response Documents in the

Response Form section. Follow the Steps below to submit your bid:

Step 3 – Additional Info

Before submitting your Bid Response, you must acknowledge that you have viewed all Addenda items. Check the box confirming that you have Read and

Agreed to the terms of the Addenda. If you do not, an Error message will prevent you from submitting your Bid Response like the one pictured below.

Please leave the Qualifications field blank, as all of the required information will be submitted in your Bid Response documents.

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Step 10: Submit Bid

After the Addenda is posted and all the Response Form steps complete, the bidder will click the blue Submit button to submit their bid. A time stamp with the Date and Time submitted will be shown, as well as an Email Confirmation of your submission.

Pictured: (Above) Timestamp of submitted bid.

(Below) Email confirmation of submitted bid.

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Once selections have been made, Bidders will receive an email notification from the Sr. Program Director of a Bid Award or Bid

Rejection.

If Awarded, Bidder will be contacted directly for further instruction.

After bidding has closed, the Contract Administrator will initiate the process of opening and reviewing the bids on the designated opening date. A Selection

Committee will review the bids outside of Trimble Unity Construct.

Bid Award/Rejection

Pictured: Email Notification of Bid Award.