Request for Proposal

JOB ORDER CONTRACT FOR

ASBESTOS ABATEMENT

SERVICES

RFP769-26-1018AW

Issue Date

June 12, 2026

RFP769-26-1018AW

Asbestos Abatement Services JOC

REQUEST FOR PROPOSAL

Request for Proposal #: RFP769-26-1018AW Request for Proposal Name: JOC for Asbestos Abatement Services RFP PRE-PROPOSAL MEETING DATE & TIME: Not Applicable RFP DUE DATE AND TIME: July 15, 2026@ 2:00p.m.

RFP PUBLIC OPENING DATE & TIME: Not Public

RETURN SEALED PROPOSALS TO:

Electronic Submission:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg

=UNTS

If there are any questions regarding this RFP, please submit solicitation questions to Aurika Weaver-White at aurika.weaver-white@untsystem.edu. All questions must be received no later than June 22, 2026 at 2:00p.m. CDT. All questions and answers will be posted to the website by 5:00p.m. on June 25, 2026.

A copy of this proposal form is posted at and may be downloaded from https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php;

https://bids.sciquest.com/apps/Router/PublicEvent?Custom erOrg=UNTS; and https://www.txsmartbuy.com/esbd .

Check below if preference claimed under TAC, Title 34, as amended

� Supplies, materials, or equipment produced in Texas/offered by Texas bidders � Agricultural products produced or grown in Texas � Agricultural products and services offered by TX bidders

USA produced supplies, materials, or equipment � Products of persons with mental or physical disabilities � Recycled, remanufactured, or environmentally sensitive products, including recycled steel products � Energy efficient products � Rubberized asphalt paving material � Recycled motor oil and lubricants � Products produced at facilities located on formally contaminated property � Products and services from economically depressed or blighted areas � Vendors that meet or exceed air quality standards

By signing this proposal, proposer certifies that if a Texas address is shown as the address of the proposer, proposer qualifies as a Texas Resident Bidder as defined in Texas Administrative Code (TAC), Title 34, as amended.

In accordance with the Texas Government Code, Sections 2161.181-182 and the Texas Administrative Code (TAC), Title

34, as amended, state agencies shall make a good faith effort to utilize Veteran Heroes United in Business (VetHUBS) in contracts for construction, services, including professional and consulting services and commodities contracts. The Texas Comptroller of Public Accounts HUB Rules, TAC, Title 34, as amended, encourages the use of HUBs by implementing these policies.

Are you a certified VetHUB? (circle one) YES or NO If yes, please circle the organization or entity certified with below and include a copy of your certificate:

Texas Comptroller of Public Accounts; NCTRCA; MBDC;

Other____________________

IF SUBMITTING A PROPOSAL, RFP MUST BE SIGNED and ALL attached files must be submitted with proposal package. You shall submit electronically at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg =UNTS . Electronic proposals should be received NO LATER THAN the specified due date and time. UNTS reserves the right to accept late proposals, however proposals received after opening time will not be accepted.

Incomplete proposals will be disqualified.

PROPOSER MUST FILL IN AND SIGN BELOW:

(FAILURE TO SIGN WILL DISQUALIFY PROPOSAL)

COMPANY NAME:

ADDRESS:

CITY,STATE,ZIP:_____________________________________

PAYEE ID#:

AUTHORIZE AGENT:

(Print or Type Name)

AUTHORIZED SIGNATURE:___________________________

DATE:

PHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS: ____________________________________

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS mailto:aurika.weaver-white@untsystem.edu https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://www.txsmartbuy.com/esbd

RFP769-26-1018AW

Asbestos Abatement Services JOC

TABLE OF CONTENTS

Section 1.0 Purpose and Background

Section 2.0 Scope of Work

Section 2.1 Specifications

Section 2.6 JOC Specifications/Deliverables

Section 2.8 Procedures: Execution of a Job Order

Section 2.10 Definitions

Section 2.21 Contract

Section 2.22 Option to Renew and Escalation Clause

Section 2.23 Cancellation

Section 2.24 Payment & Performance Bond

Section 3.0 HUB Subcontracting Opportunities and Forms

Section 4.0 Pre-Proposal Meeting - Not applicable

Section 5.0 Evaluation

Section 6.0 Selection Process

Section 6.1 Criteria for Selection

Section 6.2 Proposer’s Acceptance of Offer

Section 7.0 Submittal Deadline

Section 8.0 Questions

Section 9.0 Schedule of Events

Section 9.1 Revisions to Schedule

Section 10.0 Public Opening – Not public

Section 11.0 References

Section 12.0 Insurance Requirements

Attachment A Terms and Conditions

Attachment B VetHUB Subcontracting Form

Attachment C Pricing

Attachment D Proposer Qualifications

Attachment E Sample Job Order Price Proposal Package

Attachment F Coefficients

Attachment G Sample contract

Attachment H UNTS UGC 2022 Amended March 2026

RFP Checklist-Please use this checklist to make sure you are providing all the proper documents

( ) All UNTS provided RFP forms completed

( ) Proposal signed

( ) One electronic form filed online

( ) If requested, supporting product or service documentation provided

( ) Addendums included in response

NOTICE - IN ADDITION TO THE ITEMS LISTED BELOW, THE TERMS AND CONDITIONS OF THIS RFP ARE

ATTACHED AS ATTACHMENT “A”.

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Asbestos Abatement Services JOC

IMPORTANT NOTICE: ANY PROPOSED CHANGES TO THE TERMS AND CONDITIONS OUTLINED IN THIS RFP MUST BE SUBMITTED ALONG WITH YOUR RESPONSE TO THIS RFP. FAILURE TO PROVIDE SUCH MAY PREVENT UNT SYSTEM FROM AGREEING TO ANY CHANGES IN OUR STANDARD TERMS AND CONDITIONS

AND COULD AFFECT THE AWARD OF THIS RFP.

The laws of the State of Texas must prevail on all responses.

1.0 PURPOSE and BACKGROUND

This is a Solicitation for a Job Order Contract (JOC) for the minor construction, repair, rehabilitation, or alteration of facilities with work of a recurring nature, but the delivery times are indefinite and indefinite quantities. A Job Order Contract (JOC) is a competitively bid, fixed-price, multi-year construction contract based on established or published unit prices (coefficient) applied to the unit prices. These prices are often referred to as construction catalogs or in this case RSMeans Data from Gordian cost database. The contract will consist of a collection of proposed institutional facilities-type projects as they become approved, each subtracting its individual cost from the original total contract sum. Furthermore, this contract will serve as an umbrella contract with a potential maximum of work over the specific term. Contracts are in accordance with UNTS Uniform General Conditions 2022 Amended March 2026. Refer to Attachment F. For the purpose of this solicitation the term Owner is utilized interchangeably to represent the University of North Texas System (UNTS) and or component campuses such as listed, the University of North Texas (UNT), the University of North Texas Health Fort Worth (UNT Health FW), University of North Texas at Dallas (UNTD), and UNT at Frisco.

2.0 SCOPE OF WORK/DESCRIPTION OF GOODS (COMMODITY CODE 926-42; 926-58):

In accordance with Education Code 51.784 and 51.9335, the University of North Texas System (UNTS), subsequently referred to as the Owner, is accepting proposals for Job Order Contracting (JOC) and intends to enter into an agreement with a vendor(s) that specializes in Asbestos Abatement Services in accordance with the terms and conditions and requirements set forth in this Request for Proposal. UNTS intends to select multiple vendors as a result of this RFP. UNTS will assess the selected vendors on a rotational or qualifications basis as necessary for a given project. The selected vendor(s) may be awarded projects that are managed by UNTS or by any of its component institutions. The resulting coefficient(s), terms and conditions shall be extended to the University of North Texas System (UNTS), the University of North Texas (UNT), the University of North Texas Health Fort Worth (UNT Health FW), University of North Texas at Dallas (UNTD), UNT at Frisco and any other institutions of higher education interested in utilizing the agreement, as allowed by the Texas Education Code.

2.1 Specifications –Asbestos Abatement

• Remove all asbestos containing materials that are found within the UNT buildings on an “as needed” and or planned project basis.

• All asbestos removal work shall be accomplished in strict compliance with all Texas

Department of Licensing and Regulation (TDLR), Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and other applicable regulations.

• All necessary information to the TDLR and the Owner shall be handled by successful proposer.

• With application for payment, the successful proposer must submit documentation that asbestos material and asbestos contaminated waste were disposed of in an approved waste disposal site, date, and quantity of each dump.

• No asbestos removal shall be accomplished PRIOR to notification of TDLR offices and time requirements promulgated by that Department or prior to dates acceptable to Owner.

• Successful proposer(s) will be required to adhere to any and all new or revised rules that the State of Texas Department of Licensing and Regulation (TDLR) may implement for asbestos abatement.

2.2 Locations:

• Shall include buildings planned for renovation or repairs within UNT Denton Campus, UNT at Frisco campus, UNT Health Fort Worth Campus, UNT at Dallas Campus, and UNT System Buildings.

• This contract shall also include all future properties acquired or constructed by UNT, UNT at Frisco, UNT Health Fort Worth, UNT at Dallas or UNT System on an “as needed” basis.

RFP769-26-1018AW

Asbestos Abatement Services JOC

2.3 Mold Remediation:

• The removal, cleaning, sanitizing, demolition, or other treatment, including preventive activities, of mold or mold-contaminated matter that was not purposely grown at a location.

• Preventive activities include those intended to prevent future mold contamination of a remediated area, including applying biocides or anti-microbial compounds.

• Proposer must comply with TDLR, Texas Mold Assessment and Remediation Rules

(TMARR), dated May 20, 2007 (and all statute updates), currently located under Title 16, Texas Administrative Code, Chapter 78, reference TDLR website at https://www.tdlr.texas.gov/mld/laws-rules.htm#laws and program update at https://www.tdlr.texas.gov/news/2025/09/17/tdlr-mold-program-update/ .

• Proposer must comply with Texas Department of State Health Services (DSHS) Texas Environmental Lead Reduction Rules (TELRR) dated November 2021 and all laws and rules updates, reference DSHS Environmental Lead Program website at https://www.dshs.texas.gov/environmental-lead-program, and program rules at https://www.dshs.texas.gov/environmental-lead-program/laws-rules-environmental-lead-program.

2.4 Proposer Qualifications:

• Proposer must have materials, equipment and administrative authority to accomplish planned or emergency projects to completion.

• Proposers must be in good standing with TDLR and TELRR and preferable no “Notice of

Violation” resulting in an assessed administrative penalty within the last twenty-four (24) months, and have not received any Level 3, significant violation with assessed administrative penalty within the last five (5) years. All notices of violations received within the past five (5) years shall be reported within proposal response; failure to note such occurrences will violate terms of contract.

• References will be checked.

• Proposers are required to submit a minimum of three (3) references of other projects they have successfully completed which required mobilizing a crew of twenty (20) or more workers.

• Proposer shall provide Owner with names and license number of those individuals who will be working on a project.

• Proposer is responsible for collecting and returning all ID cards of its employees to the component campus Police, if applicable.

• Proposer shall be responsible for ensuring compliance by its personnel with applicable state and federal laws, as well as applicable UNTS and component University rules and regulations, including but not limited to the following campus policies:

I.D. Card Policy

Drug-Free Work Place Policy

Smoke-Free Environment Policy

• Proposer must complete Attachment D, Proposer Qualifications and return with bid submission.

2.5 Vendor Minimum Requirements/Qualifications

• Job Order Contract (JOC) is competitively bid, firm fixed price, multi-year construction contract based on established or published unit prices (coefficient) applied to the unit prices.

The unit prices are used to price construction tasks associated with the scope of work. RS Means Data from Gordian is the construction cost database that will apply to this solicitation and resulting contract(s).

2.6 JOC Specifications/Deliverables

• Job Order Contract Execution Guide The purpose of the guide is to describe the procedure to be utilized in the administration of the Job Order Contract (JOC) a Contract designed to provide the Owner, University of North Texas System with a flexible and responsive contractual capability in support of their real property maintenance mission. After proposals are received in response hereto, and notice of intent to award a contract is made, the successful Proposer will be mailto:https://www.tdlr.texas.gov/mld/laws-rules.htm%23laws mailto:%20https://www.tdlr.texas.gov/news/2025/09/17/tdlr-mold-program-update/ mailto:%20https://www.tdlr.texas.gov/news/2025/09/17/tdlr-mold-program-update/ mailto:https://www.dshs.texas.gov/environmental-lead-program mailto:https://www.dshs.texas.gov/environmental-lead-program/laws-rules-environmental-lead-program mailto:https://www.dshs.texas.gov/environmental-lead-program/laws-rules-environmental-lead-program

RFP769-26-1018AW

Asbestos Abatement Services JOC required to enter into a contract in the form of UNTS (Owner) standard Job Order Contract.

The contract will consist of a collection of proposed institutional facilities-type projects, as they become approved, each subtracting its individual cost from the original total contract sum. Each project will include detailed task specifications encompassing alterations, renovation, remodeling, and major repairs to UNTS (Owner) structures and properties.

Much of the work may be performed during normal operating hours; however, it may be necessary to schedule work outside normal hours. It is expected that during University break times that total project loads may be significantly higher; contractor staffing should anticipate these needs.

For each project task, a unit of measure and corresponding unit price are to be the basis for Contractor reimbursement. The contract will include RSMeans Data from Gordian containing construction task(s) with preset unit price(s). All unit prices are based on local labor, material, and equipment price and are for the direct cost of construction.

This resource book may also be referred to as the Unit Price Book (UPB). Contractors bidding on the JOC are required to submit three (3) coefficients or multipliers:

1) coefficient for standard working hours,

2) coefficient for other than non-standard working hours, and

3) coefficient for non-pre-priced (NPP) task(s).

Coefficient numbers 1 and 2 apply to every task in the RSMeans Data from Gordian construction catalog, and the coefficient number 3 is utilized only if no line item exists in the RSMeans catalog. The three (3) coefficients will be weighed based on the Owner’s anticipated percentage of applicability.

Upon award of the Job Order Contract, each job order included in the contract is broken down into individual tasks of work. As projects are identified, the Contractor will jointly scope the work with the Owner’s Project Manager. The Project Manager will prepare a detailed Scope of Work (SOW) and issue a Request for a Job Order Price Proposal (RFJOP) to the Contractor. The Contractor will prepare a proposal for the project based upon the RSMeans Data (current) rate and the Contractor's coefficient. As part of the proposal, the Contractor will include, at a minimum, a Job Order Proposal package inclusive of proposal letter on company letter head with approved scope and appliable coefficients along with costs (Reference Exhibit E, Sample Job Order Price Proposal Package), RSMeans cost data breakdown, schedule, sketches or shop drawings, a list of subcontractors with subcontractor’s management fee if applicable, if non-pre-priced items apply then submission of quote(s) for verification of costs, a VetHUB Sub- Contracting Plan for approval, and any other requested documentation. After Owner’s Facilities Departmental review and acceptance by Owner’s Construction Contract Services team, a Job Order (JO) will be fully executed with the distribution of the Notice to Proceed for performance of the work.

• The Quarterly Update of the RSMeans Data from Gordian The current RSMeans Data from Gordian issued with the JOC Agreement will be in effect for the entire term of the JOC Agreement.

The Unit Price Book, RSMeans Data from Gordian Construction Cost Data, latest quarterly edition in effect at the time a Job (Work) is issued, which uses the CSI numbering structure and pricing customized and localized for the area applicable to Owner and or component campuses will be utilized.

2.7 Subcontracts

• Contractors may use the services of subcontractors, and will be responsible for their reimbursement. Owner may require Contractor to submit payment affidavit(s) for subcontractors before release of final payment. The use of subcontractors does not alter UPB unit costs or Contractor’s coefficient, and subcontractor pricing is not a basis of reimbursement.

• As soon as practical, and before execution of contract, the Contractor shall notify Owner, in writing, the names and phone numbers of all subcontractors proposed for the principal parts of work, as well as for any other as directed by the Owner. The Contractor may not employ any subcontractor, to which Owner objects for any reason, such as incompetent, unfit, irresponsible, or unsafe.

RFP769-26-1018AW

Asbestos Abatement Services JOC

• Contractor shall be solely and fully responsible to the Owner for any acts and/or omissions of a subcontractor or persons directly employed thereby.

• Neither the JOC nor the contract documents shall create any contract or agreement between any subcontractor and the Owner. Additionally, there is no intent to designate a subcontractor as a beneficiary of the contract between the Owner and the Contractor.

Contractor agrees to bind each subcontractor. Furthermore, Contractor shall ensure each subcontractor agrees to be bound by the terms of the JOC and related contract documents, including JOC Program Specifications; the University of North Texas System Uniform General Conditions 2022 Amended March 2026; and any other applicable guidelines (UNT Design & Construction Guidelines); and individual project specifications, as far as applicable to their work.

2.8 Procedures: Execution of a Job Order:

• Within three (3) working days after notification by Owner of a pending Job Order (JO), Contractor shall conduct a joint scope meeting with designated Owner personnel and/or invited others for a validation site visit and conference. During this meeting, the following will be established:

Project number and title Site investigation Methods and alternatives for accomplishing work per the preliminary SOW, estimate, plans, and specifications SOW, definitions, and refinement of tasks and quantities required Timeline for completion Site availability Staging areas Hours of operation Hazardous materials handling Proposal submittal due date

• Owner will prepare SOW, referencing any additions and/or deletions identified during the joint scope meeting, and will then issue a Request for Job Order Price Proposal, setting forth the proposal due date. This SOW will be the basis for which Contractor will develop a Job Order proposal. Contractor cannot refuse to perform any task or work in connection with a project.

• Preparation of the Job Order Price Proposal

Contractor will prepare their proposal to include and according to the following:

Pre-priced tasks and their quantities shall be identified and stated in the RSMeans Data from Gordian unit price book.

Non-pre-priced (NPP) tasks shall be identified separately and included in the JO price proposal. Tasks shall include, but not limited to, catalog cuts, specifications, technical data, drawings, and/or other information as required to evaluate the task.

NPP tasks performed by the Contractor shall be identified and must include a minimum of one (1) independent quote for all materials. To the extent possible, pre-priced labor and equipment from the RSMeans Data from Gordian is to be utilized.

NPP tasks performed by a subcontractor shall be identified and must include a minimum of one (1) independent quote from subcontractors.

Contractor shall not submit quotes or bids from any supplier or subcontractor that the Contractor is not prepared to utilize. Owner may require additional quotes and bids from suppliers or subcontractors if the Owner, at its sole discretion, deems submitted quotes or bids unacceptable.

The final price submitted for NPP tasks shall be based on the NPP coefficient multiplied by the selected NPP price quoted.

Owner shall determine an item is a pre-priced task or a non-pre-priced task. Said determination shall be final, binding, and conclusive to the Contractor.

Job Order Price Proposal shall include, at a minimum, the following:

♦ Job Order Price Proposal ♦ Required drawings and/or sketches ♦ Catalog cuts, technical data, or samples

RFP769-26-1018AW

Asbestos Abatement Services JOC

♦ List of proposed subcontractors, anticipated price, and completed VetHUB Subcontracting Plan (HSP)

♦ Construction schedule ♦ Sample warranties and/or guarantees for materials, equipment, and/or systems proposed Contractor is responsible for obtaining all filings and applicable permits required for the work, and is to include, but not limited to, the preparation of all drawings, sketches, calculations and other documents or information that may be required thereof.

Filing fees and permits paid by the Contractor to the State, or any other governmental or regulatory agency is reimbursable, without markup, and with appropriate receipt.

Any expediting fees or equipment use fees are not reimbursable.

Contractor shall reference the SOW and include the Job Order price and Job Order completion time for each JO. All clauses of the contract shall be applicable to each JO.

A Job Order signed by the Owner and delivered to the Contractor constitutes the Owner’s acceptance of the proposal. Contractor will be provided with a signed copy of the JO, along with an official Purchase Order issued by the Procurement Department.

By submitting a signed Job Order Price Proposal, Contractor agrees to complete the work encompassed in the SOW, in accordance with the Request for Job Order Price Proposal and at the price submitted. It is the Contractor’s responsibility to ensure the necessary tasks and quantities are included in the Job Order price proposal prior to submittal.

Job Order Price Proposal shall be submitted no later than the date and time indicated on the Request for JO Price Proposal. Incomplete JO price proposals will be rejected. Contractor is to allow sufficient time for proposal preparation, which could average between 7-14 days, depending on complexity. Job orders requiring incidental shop drawings or approvals will be allowed adequate time for the submittal of necessary documents. In emergency situations or on Job Orders requiring minor maintenance and repair needing immediate completion, the Job Order Price Proposal may be required quickly.

Owner may hold a retainage for completion of any punch list(s) of items for the estimated cost to

Upon completion of the project, inclusive of punch-list items, Contractor will submit a Certificate for Final Payment for Owner’s approval.

Owner reserves the right to reject any Job Order proposal, to cancel any project for any reason, to opt not to issue a Job Order, and/or to perform such work by other means, if it is determined to be in the best interest of the University.

No cost allowance is provided for the recovery of any costs by Contractor resulting from the development of the Job Order. These include but are not limited to, costs associated with attendance to the joint scope meeting, review of the SOW, preparation of proposal, subcontractor costs, and costs associated with reviewing the JO proposal with the Owner.

2.9 Procedures: Modification of a Job Order:

It is the sole responsibility of the Owner to request a Change Order to a Job Order.

• Change orders shall be generated from RSMeans Data from Gordian as the sole basis for pricing.

• In the event of differing site conditions during execution of the JO, or should the Owner desire a change in the quantity or quality of work, a modified or supplement JO is required via Change Order. All supplemental JOs shall be priced in accordance with the procedures listed in Section 2.8, Procedures, Execution of a Job Order, Preparation of the Job Order Price Proposal.

• The Owner recognizes three (3) typical circumstances resulting in the modification of a Job Order: 1) differing site conditions, 2) increased Scope of Work, or 3) decreased Scope of Work. Owner will prepare supplemental or modified Job Order resulting from any of the aforementioned circumstances.

• Contractor, or subcontractors, are not authorized to begin work without a fully executed written Change Order with Notice to Proceed document.

• All information, documentation, and/or other materials submitted in response to this solicitation is subject to public disclosure under the Texas Public Information Act, Subchapter J, Chapter 552, Texas Government Code. Respondents are hereby notified that Owner adheres to all

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Asbestos Abatement Services JOC statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of information.

2.10 Definitions:

• Job Order: A contractual instrument issued by Owner to the Contractor. The Job Order represents the Owner’s representative estimate of task(s) and quantities of labor, materials, and equipment required to perform the work; plans and specifications; and project timeline.

Issued upon agreement between Owner and Contractor regarding scope of work, performance time, and price. The individual Job Order is a fixed-price lump sum contract once the purchase order (PO) is issued. Contractor is authorized to begin work only once the Notice to Proceed and official PO is signed and issued by UNTS Procurement Department.

• Coefficient: A competitively bid numerical factor referred to as the multiplier applied to a pre-established unit price book (RSMeans Data from Gordian) to arrive at the contractor’s final price. The coefficient represents the contractor’s indirect costs, overhead, and profit that are not included in the bare unit costs of materials, labor, and equipment. Reference Attachment F for factors to include with determining Contractor’s proposed coefficient. Furthermore, the coefficient is the Contractor’s specific markup (in the form of discount applied or markup) after the adjustment of costs based on a specific local area which may be referred to as CCI within the construction cost book for the city / zip code that is relevant to the project location.

The price multiplier is bid and or proposed by the Contractor to the Owner. After contract award, the contracted parties (Owner and Contractor) utilize this agreed upon (contracted and non-negotiable) multiplier to determine the final cost of work within the requested proposal/estimate from the Contractor. This coefficient is multiplied by the RSMeans Data from Gordian rates listed in the Job Order. Proposed coefficient shall be a net decrease from or increase to the price in the RSMeans Data from Gordian.

• Scope of Work (SOW): A statement or document outlining, in detail, the work the Contractor is obligated to complete or perform for a particular Job Order.

• Job Order Price: The dollar amount to be paid to Contractor upon completion of a Job Order.

• Job Order completion time: Also known as Completion Time is the timeframe or duration of time within which the Contractor must complete the SOW. The anticipated construction duration from the Notice to Proceed in Calendar Days agreed upon in writing between the Owner and Contractor identified within the Job Order Price Proposal package (Reference Exhibit E, Sample Job Order Price Proposal Package).

• Joint scope meeting: A meeting held on site prior to finalizing the SOW to discuss the work to be performed.

• Proposal: A set of documents that, at a minimum, include

1) Job Order price proposal

2) Proposed schedule

3) List of proposed subcontractors

4) VetHUB Subcontracting Plan (HSP) required regardless of value or scope of the project.

5) Sketches, drawings, or layouts

6) Technical data or information regarding proposed materials and/or equipment.

• Non-pre-priced task: Work (such as material, equipment, and subcontracting services) that is required by the SOW, but is not included in the unit price book, RSMeans Data from Gordian.

• Standard Work Hours: Occupied building Monday through Friday 7:00 a.m. – 5:00 p.m.

CST or CDT (whichever timeframe is applicable for the time of year for the state of Texas).

Unless alternate standard work hours are agreed to for an individual Job Order.

Unoccupied Building Work hours are Monday through Friday 7:00 a.m. – 6:00 p.m.

• Non-Standard Work Hours: Sometimes referred to as After-hours for hours worked Monday through Friday 5:00 p.m. – 7:00 a.m. CST or CDT (whichever timeframe is applicable for the time of year for the state of Texas). Including all hours worked on Saturdays, Sundays and UNTS observed holidays will be considered non-standard hours. The Contractor will be required to notify the Owner’s representative in writing, a minimum of 24 hours in advance when planning to work non-standard work hours, which must be approved in advance by Owner’s representative. Any work necessary during non-standard hours to maintain project schedules, due to Contractor delay, shall be performed without additional cost to Owner.

Other work to be performed during non-standard hours that is directed by the Owner’s representative shall be at the Coefficient for non-standard working hours.

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2.11 General Requirements:

• In performance of the service, the contractor shall protect the work, adjacent property, and person in a manner satisfactory to Owner. Special attention shall be given to the observation of all safety precautions so that the work will not damage or endanger students, employees, property, or the general public.

• The contractor shall be responsible for any damage or injury due to any act of negligence attributable to persons working under the direction of the contractor.

2.12 Contract Requirements:

• This is a Job Order Contract, which means that no work is guaranteed under this Contract.

• The initial term of the contract shall begin on the Effective Date, October 1, 2026, for Thirty-

Six (36) months initial term and two (2) one-year options to renew.

• For each proposed project under this Contract, the Owner’s representative will contact the

Contractor for a request for Job Order price proposal.

• Contractor will provide an estimate consistent of a JO Price Proposal package (Reference

Attachment E) containing a work order number, building name, description of work, labor hours, materials, and estimated start and completion time.

• Contractor will proceed with the work only after the estimate contained within the JO Price Proposal package is approved by the Owner representative through the issuance of a Purchase Order number.

• Work performed without a Purchase Order number will not be paid.

• Invoices for approved work will be sent to BSS (Business Support Services) within ten (10) days of completion and will include the Purchase Oder number, fully executed job order, labor records indicating day and hours worked, and material invoices from suppliers for materials and building information.

• The invoice will also include labor rates, approved subcontractor percentage markups, and description of the work performed.

• Invoices not containing this information will be rejected until all information required is furnished.

2.13 Demolition:

• Proposer shall be responsible for removing Asbestos Containing Materials (ACM) and contaminated materials, including moving, and reinstalling adjunct items as required to complete removal project.

• It is the proposer’s responsibility to mark holes clearly and remove only wall/floor/pipe sections that need removal of ACM.

• Holes not properly marked or oversized will be the proposer’s responsibility to repair and repaint to “like new” condition.

• Removal of Asbestos Containing Materials (ACM)

• Post warning signs, tape, and barriers as required by state, federal and local codes.

• Strictly adhere to TDLR Codes and Standards.

• Check in with Owner personnel prior to beginning removal. Verify that start of work coincides with TDLR Notification.

• Use only TDLR licensed workers with proper protective equipment.

• Proposer must submit documentation that asbestos material and asbestos contaminated wastes were disposed of in an approved waste disposal site, date, and quantity of each dump.

• Proposer shall use extreme care in removing and handling of items scheduled for replacement including the medicine cabinets and the back of wardrobe closets.

• All such items removed to facilitate pipe replacement shall be replaced in good shape; any medicine cabinet or wardrobe closet back that were damaged by no fault of the contractor; then the proposer shall notify proper Owner personnel prior to removing said item. Failure to notify of damaged item shall result in the contractor replacing the damaged item to a condition of “like new” at no cost to Owner.

• All means possible shall be used by the successful proposer to control ACM from spreading beyond the site where work is ongoing.

• The consulting agency retained by Owner shall provide baseline, ambient, and final clearance monitoring on behalf of UNTS or component campus.

• Notify Owner of any amendments to notification in a timely manner.

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• Proposer is solely responsible for the containment areas, decontamination facilities, cleaning procedures, personnel protection, and negative pressure systems.

• Proposer must construct a containment area, according to current Texas Asbestos laws, for removal of the asbestos in the building.

• Proposer is solely responsible to accomplish the asbestos removal using methods and procedures as appropriate to limit the concentration of air-borne fibers outside of the work areas to a maximum of 0.01 fibers per cubic centimeter as determined by air monitoring and testing.

2.14 Workmanship:

• Owner will inspect to the extent necessary to determine that the work conforms to the specifications of the contract.

• The presence or absence of an inspector or the performance or nonperformance of an inspector will not relieve the contractor from any requirement of contract.

• At all times, the UNTS Uniform General Conditions 2022 Amended March 2026, shall be enforced and will prevail.

• Proposer shall employ workmen who are careful and competent. Owner may request the dismissal of any person or persons employed by the proposer that fails to conduct themselves properly, proves to be incompetent or negligent in the proper performance of duties or neglects or refuses to comply with the directions of Owner. Said persons shall not be employed again to perform work on the UNTS or Component campuses without written consent of Owner.

• Workers are required to wear outer garments with the company logo or display contractor supplied badges with employee and company names.

• WORKING IN RESIDENCE HALLS: At no time shall a worker be in a student’s room or touch student property.

• FIRE SAFETY – all crews shall have a charged and properly functioning fire extinguisher in the work area when soldering or any open flame exists. A Hot Work permit, issued by Risk Management Services RMS/EHS departments depending upon campus, is required for all open flame work.

2.15 Completion:

• Owner request the installation and completion schedule be provided for each job.

• Work must be performed within the time frame agreed upon by the Contractor and the Owner prior to work beginning unless changed with an approved change order.

• Failure to meet final completion date will be subject to terms as set forth by the UNTS

Uniform General Conditions (UGC’s) 2022 Amended March 2026.

2.16 Project Requirements:

• Proposer shall furnish a completion schedule to Owner showing stages of work through starting date to anticipated completion date.

• It shall be proposer’s responsibility to order and receive materials necessary to complete the entire scope of work.

• Proposer is responsible to make arrangements with suppliers and sub-contractors, if necessary, to assure the work is timely and according to pre-arranged schedule.

• Proposer will maintain a jobsite work log with individual employee names and actual hours worked by each employee. A copy of the work log may be requested by Owner at any time for verification.

• Work hours in unoccupied buildings are 7:00AM to 6:00PM, Monday through Saturday.

• Work hours in occupied buildings are 8:00AM to 5:00PM, no excessive noise before

9:00AM. Specific situations may require working times outside the unoccupied and occupied building hours.

• Note that “after hours” work may be required to complete a project. Contractor must work directly with the Owner assigned project manager or construction manager to schedule/coordinate access to building.

• If contractor wants to start earlier due to hot weather, then power equipment such as drills and/or grinders, etc. will not be utilized prior to 7:00AM, unless prior approval is granted.

• Proposer shall complete all work started before end of work period.

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2.17 Sequencing and Scheduling:

• Coordinate and schedule installation so that sufficient materials and manpower are available to make building watertight each day.

• A weekly progress meeting shall be held to discuss progress, scheduling and quality control.

• Meeting shall include Owner project manager or construction manager and proposer’s

Project superintendent and General Superintendent or company principle.

• Proposer is responsible for assigning a sufficient size crew of TDLR Licensed workers to complete project on schedule. At no time shall the project be manned with a crew numbering less than the successful proposer stated in the completion schedule furnished to Owner.

• During all phases of work the proposer shall provide a TDLR Licensed Superintendent or Supervisor on the job site during working hours. The Superintendent or Supervisor who starts the project should, within reason, remain for the entire duration of project. Any change will require written approval by Owner.

• Proposer shall provide Owner with names, license numbers for crew that may be working on a particular project.

• Proposer shall work with the Owner Project Manager assigned to a particular project, report to, and receive directions from Project Manager, until work is completed.

2.18 Codes and Standards:

• All work shall be in strict accordance with the following codes, standards and acts as follows:

Occupational Safety and Health Administration (OSHA) Asbestos Construction Industry Standards 29 CFR 1926.1101

OSHA Hazard Communications Standard 29 CFR 1926.59 OSHA Respiratory Standards 29 CFR, 1910.134 EPA NESHAP (Environmental Protection Agency – National Emission Standards for

Hazardous Air Pollutants) standards 40 CFR part 61 and part 63 as applicable.

Texas Asbestos Health Protection Rules Texas Department of State Health Services (TDSHS) Asbestos Codes and Standards Texas Department of Licensing and Regulation (TDLR) Mold Assessment & Remediation

Rules Texas Department of State Health Services (TDSHS) Texas Lead-Based Paint Rules

2.19 Air Monitoring/Inspections will be required as follows:

• Progress inspection shall be made by licensed agency retained by UNTS.

• Preparation inspections, final inspection, asbestos abatement inspections and all other aspects of project shall be conducted by the agency.

• Proposer shall be responsible to work with and comply with all management and air monitoring requirements made by the air monitoring firm or their representative.

• Any notifications to TDLR or other government agencies, dump manifest, company and worker licenses, and any other documents caused by projects performed.

2.20 Pricing: SEE ATTACHMENT “C”

2.21 Contract:

This Job Order contract is for services for a single project or multiple projects over the period three

(3) years with two (2) additional one-year option periods. The cumulative total of fees paid under a contract will be for a maximum amount of $7,000,000.00 (Seven million dollars) with a maximum cost of any one (1) individual job order not to exceed $1,000,000.00 (One million dollars) and will remain in effect until such time as the total sum of the financial commitment under the contract reaches $7,000,000.00 (Seven million dollars) or the date at which the base period ends. The maximum annual job orders issued in a twelve (12) month period shall not exceed $1,750,000.00 (One million Seven hundred Fifty dollars).

The Owner retains the right to renew the contract for twenty-four (24) months in twelve (12) month increments, or until the maximum contract is reached whichever occurs first. The value of the base contract plus any additional renewals shall not exceed $7,000,000.00.

The Owner makes no representation regarding the amount or type of job orders, if any, that the vendor will be asked to perform for the Owner during the term of this contract. It is expressly understood that the Owner is under no obligation to request any services from the vendor and no minimum amount of work is required or contemplated as a result of this Request for Proposal

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(RFP) or potential subsequent contract. All job orders will be made by the Owner and will be on an as-needed basis.

A copy of the proposed JOC Contract to be used by all qualified proposers is included in this solicitation package. This is for informational purposes only. Responding firms should carefully review this contract before submitting responses. It is the Owner’s intention to present all proposers with the same JOC Contract. Proposed changes to the JOC Contract will not be considered by the Owner.

2.22 Option to Renew and Escalation Clause:

It is agreed that the University of North Texas System shall have the option to extend the contract for two (2) additional years in one-year increments under the same terms and conditions. This option to extend is at the sole discretion of the University of North Texas System and will not be considered if legislative funding is not appropriated.

Pricing escalation will not be allowed during term of this contract including any subsequent option years.

2.23 Cancellation:

The Owner reserves the right to cancel this contract, in part or whole, without penalty upon thirty

(30) days written notice to the successful proposer. The successful proposer must request and secure in writing the approval of UNTS Business Support Services Purchasing Department to be released from this contract or any portion thereof should unforeseen conditions occur.

2.24 Payment and Performance Bond:

In accordance with Texas Government Code 2253, a Payment Bond is required for all public works agreements over $25,000.00 and a Payment and Performance Bond for all public works agreements over $100,000.00. Payment and/or Performance Bond will be required for each project under this agreement. The cost of the Payment and Performance Bond should be listed separate from your pricing of the project. If awarded the agreement, vendor will have to secure bonding from a top rated bonding company and provide Owner with proper documentation. The Owner will pay bonding costs to the awarded vendor as a pass thru amount with on markup and proper documentation provided along with an invoice. Bonding will be required for each project that exceeds $25,000.00.

3.0 VetHUB SUBCONTRACTING OPPORTUNITIES AND FORMS:

It is the policy of the UNTS to promote and encourage contracting and subcontracting opportunities for VetHUB.

Specific subcontracting opportunities will be dependent on each project. When a qualified firm is selected for a project, the contractor will be required to provide a VetHUB Subcontracting Plan (VetHSP) for the intended subcontracting opportunities for the project, regardless of the amount of the project. The VetHSP must be submitted along with the proposal for the project. This applies to all projects, regardless of size or scope, awarded via this JOC. A VetHSP is not required with this submission.

Questions regarding the completion of the VetHUB Subcontracting Plan should be directed to Sony Simon or Rosa Violante at hub@untsystem.edu .

4.0 PRE-PROPOSAL MEETING: Not Applicable

5.0 EVALUATION:

As provided by statute, awards will be based on the best proposal most advantageous to the Owner.

Determination will be made by consideration of prices offered, delivery date, quality, general reputation, and performance of the proposers, service as related to past performance, suitability of items for the intended use and conformity to specifications, terms and conditions of this Request for Proposal. The Owner reserves the rights to reject all bids that the Owner determines in its sole judgment are not in the best interest of the institution.

Responses shall be evaluated against the following Evaluation Criteria:

Prerequisite Proposer’s must provide current State of Texas licensing/certificate registration numbers to demonstrate compliance with regulations of TDLR.

mailto:hub@untsystem.edu

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Evaluation Criteria

a) Proposed coefficient(s) amount listed on the Pricing form for services.

b) The qualifications and experience of the proposer’s key personnel and subcontractors committed to work projects to this Job order Contract; provide State of Texas licensing/certificate registration numbers to demonstrate compliance with regulations of TDLR

c) Proposer’s availability of personnel and equipment required to timely complete projects

d) The quality of references from owners for similar projects (relative Job Order Contracts) completed by the proposer within the last three (3) years.

e) The responsibility and reputation of the proposer, including claims and litigation experience.

f) The proposer’s safety record

g) Quality and completeness of RFP submittal

6.0 SELECTION PROCESS:

Selection of the Successful Offer submitted in response to this RFP by the Submittal Deadline will be made using the competitive process described below. After the opening of the offers and upon completion of the initial review and evaluation of the offers submitted, selected proposers may be invited to participate in oral presentations. The selection of the Successful Offer may be made by the Owner on the basis of the offers initially submitted, without discussion, clarification or modification. In the alternative, selection of the Successful Offer may be made by the Owner on the basis of negotiation with any of the proposers.

At the Owner’s sole option and discretion, it may discuss and negotiate all elements of the offers submitted by selected proposers within a specified competitive range. For purposes of negotiation, a competitive range of acceptable or potentially acceptable offers may be established comprising the highest rated offers. The Owner will provide each proposer within the competitive range with an equal opportunity for discussion and revision of its offer. The Owner will not disclose any information derived from the offers submitted by competing proposers in conducting such discussions.

Further action on offers not included within the competitive range will be deferred pending the selection of the Successful Offer, however, Owner reserves the right to include additional offers in the competitive range if deemed to be in its best interest. After the submission of offers but before final selection of the Successful Offer is made, the Owner may permit a proposer to revise its offer in order to obtain the proposer’s best final offer.

The Owner is not bound to accept the lowest priced offer if that offer is not in its best interest, as determined by the Owner. The Owner reserves the right to: (a) enter into agreements or other contractual arrangements for all or any portion of the Scope of Work set forth in this Proposal with one or more proposers; (b) reject any and all offers and re-solicit offers; or (c) reject any and all offers and temporarily or permanently abandon this procurement, if deemed to be in the best interest of the Owner

6.1 Evaluation of Criteria: The successful offer will be the offer that is submitted in response to this Proposal by the Submittal Deadline and is the most advantageous to the Owner at Owner’s sole discretion.

Offers will be evaluated by an evaluation committee that will include employees of the Owner and other persons invited by Owner to participate. The evaluation of offers and the selection of the Successful Offer will be based on the information provided to the Owner by the proposer in response to the Specifications section of this Proposal.