ESBD_521755_1780345051360_2026 Sludge and Transportation Disposal RFB No. 2026-10-01.pdf

WEST TRAVIS COUNTY PUBLIC UTILITY AGENCY

WATER AND WASTEWATER

SLUDGE DISPOSAL AND TRANPORT

BID SPECIFICATIONS

July 2026

INDEX

Page # Item

1 Advertisement

2 & 3 Bid Procedures & General Requirements

4 Sludge Disposal and Transport Specifications

Attachments

Bid Form

WATER AND WASTEWATER TREATMENT PLANT

NOTICE TO BIDDERS

SLUDGE TRANSPORTATION AND DISPOSAL

The West Travis County Public Utility Agency is accepting bids for Sludge Transportation and Disposal. The bids will be used to establish prices for the period from October 1, 2026 thru September 30, 2027. Bid documents are available from the WTCPUA Office located at 13215 Bee Cave Pkwy., Bldg. B, Ste. 110 Austin, TX 78738. Sealed bids are due by 12:00 p.m. CST on Thursday, July 9, 2026.

Bid Opening:

Bids will be publicly opened at 2:00 PM (CST) on July 9, 2026, at 13215 Bee Cave Pkwy., Bldg B, Ste. 110, Austin, TX 78738.

Vendors or their representatives may attend.

WTCPUA

Leonel Cruz Operations Manager

BID PROCEDURES & GENERAL REQUIREMENTS

BID PROCEDURE

Bids are to be submitted in sealed envelopes marked as follows: “Sludge Transportation and Disposal Bids RFB No 2026-10-01”.

Bids are to be submitted on the attached bid form to:

WTCPUA

13215 Bee Cave Pkwy., Bldg. B, Ste. 110 Austin, TX 78738

BID AWARD

The WTCPUA seeks competitive bids on the sludge transportation and disposal. The purpose of these specifications is to describe the minimum requirements of the WTCPUA. This contract is intended for routine and continuous usage.

The WTCPUA reserves the right to reject any or all bids, to waive any informalities in the bid procedure, and to accept the bid considered to be in the best interest of the agency.

BID DELIVERY

The WTCPUA shall accept sealed bids Monday through Friday, 8:00 a.m. to noon and 1:00 p.m.

- 5:00 p.m. Bids must be received by the WTCPUA Administration Office before the specified hour and date of the opening. Each bid must be sealed and should be placed in a properly identified envelope with bid number, time and date of bid opening.

QUANTITIES

Quantities shown are estimates based on historical data and are intended to serve as a guide in obtaining the best possible bids. Actual usage may fluctuate up or down during the course of an annual period. This historical data may not be given consideration by bidders when submitting their bids. Bidder will hold price(s) firm for the term of the contract period.

EVALUATION CRITERIA

Award of contract does not obligate the Buyer to order or accept more than Buyer’s actual requirements during the period of this agreement, as determined by actual needs and availability of appropriated funds. Contract may be awarded to the bidder who provides goods or services at the best value for the WTCPUA. The WTCPUA reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to best serve the interest of the

WTCPUA.

CONTRACT TERMINATION

The WTCPUA reserves the right to terminate this contract for any reason by notifying the contractor in writing and stating effective date of termination.

SPECIFICATIONS

SLUDGE TRANSPORTATION AND DISPOSAL

SCOPE

The WTCPUA seeks competitive bids on sludge transportation and disposal. The purpose of these specifications is to describe the minimum requirements of the WTCPUA for the annual sludge transportation and disposal contract. The quantities on the Invitation to Bid or attached quantities are estimates based on previous usage. These estimates are for acquainting the bidder with probable quantities to be expected during the contract period. These estimates are not intended to set forth minimum or maximum quantities of this contract and shall not be construed as such. This contract is intended for routine and continuous usage, and for large projects that occur the WTCPUA reserves the right to go out for bids.

Sludge disposal must be at a Texas Commission on Environmental Quality (TCEQ) permitted location. The WTCPUA does not intend to utilize beneficial re-use (land application) for this contract term. The WTCPUA requests that if re-use opportunities return to areas that provide savings in disposal fees, it shall be notified accordingly, for consideration of future contract term.

GENERAL REQUIREMENTS

The services to be furnished in this agreement will be for transportation and disposal of liquid and/or dewatered municipal water and wastewater treatment plant sludge, as required to provide proper treatment of the effluent.

Bids will only be considered from companies who have been involved in sludge transportation for a period of more than three (3) years.

Waste Disposal Sites must meet TCEQ 30 TAC Chapter 312 and U.S. EPA 40 CFR Part 503 Sewage Sludge Use and Disposal regulations.

SPECIFIC REQUIREMENTS

1. The Vendor’s transport vehicle(s) must meet the following requirements:

a. A transportation capacity of 30 cubic yards containers (filled to 20-22 cubic yards) with (approximately 38,000 lbs) of de-watered sludge cake.

b. Vehicle(s) must be currently licensed and must meet all state, federal, county, and Department of Transportation requirements. Vehicle(s) must be of sound quality and in good working order.

c. Vehicle(s) must have the company name and company phone number on the tractor, trailer and sludge containers.

2. The Vendor must meet the following requirements:

a. The Vendor must be subject to 24 hour on call notice 365 days per year. Vendor must provide the WTCPUA with normal, weekend and emergency telephone numbers.

b. The Vendor shall provide proof of all licenses and certifications required by Federal and State Regulatory agencies to perform the hauling of dewatered sludge.

c. The Vendor must show proof of and provide the WTCPUA with copies of the following:

All federal, state, and local/City permits to include: U.S. EPA transport number, TCEQ permit number and the county permit number.

3. Contractor will be responsible for all spillage of product that includes liquid and dewatered solids, fuels, and lubricants.

4. The vendor shall be responsible for ensuring that all spills or damages caused by spillage are corrected immediately at their own expense. Correction of spills or damages shall be executed in a manner approved by a representative of the WTCPUA.

5. The Vendor will supply the WTCPUA with a Municipal Sludge Manifest Ticket for each load of sludge transported. This manifest ticket shall contain the following information:

a. Name and address of site where sludge was generated.

b. Name, address, TCEQ and EPA registration numbers, where applicable, of site where sludge was finally deposited.

c. Approximate volume of sludge load.

d. Date and time of sludge pickup.

e. Name and address of hauler.

f. Date and time of disposal.

g. Signature verifying disposal date and time.

6. Upon completion of loading of vehicle(s), the Vendor shall be responsible for all sludge loaded onto vehicle during transportation to disposal facility.

7. The Vendor shall be responsible for any and all damages that may be caused by their transport vehicle(s) while loading, transporting, and disposing of the WTCPUA’s sludge.

8. The Vendor must haul liquid and/or de-watered sludge cake on an as needed basis to insure proper operation of the WTCPUA water plants.

9. The Vendor will submit to the WTCPUA a Monthly Report for each wastewater plant, to include the following information:

a. Name and location of disposal site(s).

b. Owner of disposal site(s).

c. Disposal site(s) TCEQ, EPA registration number where applicable.

d. Date(s) of disposal.

e. Identity of hauler.

f. Manifest numbers.

g. Quantity (volume) of sludge hauled.

h. Facility where sludge was generated.

i. Method of final disposal.

j. Toxicity Characteristic Leaching Procedure Test: Pass/Fail.

k. Level of disinfection attained Class A or Class B. (applies to land application only)

l. Total number of loads, total cubic yards or gallons, and total dry tons transported from each wastewater plant.

Copies of the completed manifest tickets showing the date, time, and location of disposal site, with signature verifying proper disposal of sludge will be submitted to the WTCPUA with each monthly report.

10. The Vendor will submit a comprehensive Quarterly Report to the WTCPUA. This report will detail the WTCPUA’s sludge disposal activities and all other disposal activities at each disposal site. This report will separate the WTCPUA’s sludge disposal activities from the other disposal activities and will include the following information:

a. Name and location of disposal site(s).

b. Disposal site(s) TCEQ and EPA registration numbers, where applicable.

c. Owner of disposal site(s).

d. Method of final disposal.

e. Cumulative total amount (lbs/acre) of sludge deposited at each disposal site. (Applies to land application only)

f. Land usage of disposal site(s) where sludge was deposited, including crops grown.

(Applies to land application only)

11.Vendor shall be responsible at no cost to the WTCPUA, for the logistical support needed to remove and dispose of additional roll-offs, should plant operations require additional solids

LOCATIONS

Uplands Water Treatment Plant 12215 Bee Cave Rd.

Bohls Wastewater Treatment Plant 12500 ½ Bee Cave Pkwy Lake Point Wastewater Treatment Plant 3100 Napa Drive

PAYMENT

Payment will be made after the receipt of a detailed invoice from the vendor. The contractor shall separate account and billing per location, i.e., Water Plant, Lake Point Wastewater Plant, and Bohls Wastewater Plant.

TAXES

The services included in this bid are exempt from Texas State Sales Tax.

QUESTIONS

Bidders may contact:

Leonel Cruz, Operations Manager at (512) 897-0970 LCruz@wtcpua.org

Neftali Weber, Water Operations Supervisor at (512) 785-4294 NWeber@wtcpua.org

David Holden, Wastewater Operations Supervisor at (512)461-7594 DHolden@wtcpua.org mailto:%20LCruz@wtcpua.org mailto:NWeber@wtcpua.org mailto:DHolden@wtcpua.org

SPECIFICATIONS FOR SLUDGE TRANSPORTATION AND DISPOSAL

BIDDER AGREES TO COMPLY WITH ALL CONDITIONS BELOW, ATTACHED SPECIFICATIONS, AND NOTES.

BIDDER HAS READ AND AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS OF INVITATION TO BID.

PURCHASES MADE FOR CITY USE ARE EXEMPT FROM THE STATE SALES TAX AND FEDERAL EXCISE TAX.

DO NOT INCLUDE TAXES IN YOUR BID. BIDDER GUARANTEES PRODUCT OFFERED SHALL MEET OR

EXCEED MINIMUM SPECIFICATION IDENTIFIED IN THIS INVITATION TO BID.

Company Name & Address

Phone:

Fax:

E-mail:

Signature Date:

Print Name:

ITEM AND DESCRIPTION QUANTITY EACH PRICE PRICE PER LOAD

Annual Sludge Transportation and Disposal.

1 Liquid Sludge Per Gallon $ $ (Est. 6,000 gallons per load)

2 De-Watered Sludge Cake Per Load $ $

3 Water Tight Box Rental Each Rental $ $