ESBD_520997_1779998877527_PED - RFQ Comprehensive Land Use Plan Revisions.PDF

Request for Qualifications (RFQ) Comprehensive Land Use Plan Revisions

Unified Development Code Revisions Economic Development Strategies

The Department of Planning & Development of the City of Euless, Texas, is requesting responses from qualified individuals, firms, and teams to undertake a public planning process to review and update the Comprehensive Land Use Plan, and either concurrently or subsequently carry out a review and update of the Unified Development Code to ensure compliance and conformity with the vision of the Plan and State Law. A digital copy of this

RFQ outlining the requirements for submission is available for download from the City’s website, www.eulesstx.gov. All physical documents requested physically herein, and all questions regarding this RFQ, must be received by the Department of Planning &

Development before 3:00p.m., Friday, June 19th, 2026, and shall be addressed to:

Reagan C. Rothenberger, AICP Director of Planning & Economic Development

City of Euless 201 N. Ector Drive

Building C / Planning & Engineering Euless, Texas

Five (5) paper copies of the response shall be submitted to the physical address noted above in a sealed envelope marked “Euless Comprehensive Land Use Plan” and an electronic version with the proposal in searchable PDF format shall be submitted to rrothenberger@eulesstx.gov and cc’d to lpayne@eulesstx.gov.

In a separate marked envelope, please provide a general cost estimate for a scope of work taking into account the “tasks” further enumerated in this document. This shall be the only time the cost estimate or any fees shall be mentioned in any documentation.

The City of Euless reserves the right to cancel any request for proposals, quotes, or qualifications, to reject in whole or in part all proposals and waive any minor informalities in the proposal process when it is deemed in the best interests of the City to do so. The City shall bear no cost for the responses provided. The City further reserves the right to accept the proposal deemed to be most advantageous to the City.

For further information, please contact the Director of Planning & Economic Development, Reagan C. Rothenberger at rrothenberger@eulesstx.gov or 817.685.1684.

mailto:rrothenberger@eulesstx.gov mailto:lpayne@eulesstx.gov mailto:rrothenberger@eulesstx.gov https://www.eulesstx.gov

The City of Euless

The City of Euless is located in North Central Texas in Northeast Tarrant County approximately 16 miles west of Dallas and 16 miles east of Fort Worth. Euless is readily accessible by State Highway 183 which is a multi-lane expressway linking Dallas to Fort

Worth. Other major highways through the City include State Highway 121, State Highway 360, State Highway 10 and Farm-to-

Market Road 157. Euless’ centralized location provides quick access to both Dallas and

Fort Worth metropolitan areas and is adjacent to Dallas-Fort Worth International Airport (“DFW Airport”), one of the world’s busiest airports.

The City encompasses approximately 16.2 square miles and serves a population of approximately 61,601. The City of Euless was incorporated February 24, 1953 and is a home rule city operating under a Council/Manager form of government. The City Council is comprised of the mayor and six council members who are elected at large. The Council has the authority to enact local legislation, levy taxes, adopt budgets, determine policies, incur debt, and appoint the City Secretary, City Attorney, Municipal Court Judge, and the City Manager. The City Manager reports directly to the City Council, and is responsible for the daily management of the various City departments. Council members serve three-year staggered terms, with two council members elected each year. The Mayor is elected to serve a three-year term. In addition, several boards and commissions were created to assist the City Council in deciding matters of policy and procedure and meet on various issues throughout the year.

The City of Euless provides a full range of services to its citizens including: police and fire protection;

emergency ambulance services; municipal court operations; development and code services; construction and maintenance of streets and highways, parks, and recreational facilities; water service and wastewater collection and treatment; and library operations. The City also operates a top-ranked, 18-hole golf course and conference center, youth athletic complex, and an aquatics center. Internal services of the City account for risk management, equipment replacement, and employee insurance coverage activities on a cost reimbursement basis. Private contractors, through franchise agreements, provide solid waste and recycling collections and disposal services for the City.

Euless has experienced steady growth throughout its history, however build-out is upon the city with few greenfield properties remaining. There is a realization that the City is aging, and with this comes an increased interest in redevelopment. Additionally, most surrounding cities are combating the same issues which will greatly aGect our ability to compete as a local city.

The entire project will include but may not be limited to the following general and primary tasks. These tasks are discussed in more detail in subsequent sections:

• General Supporting Tasks:

o Overall and Existing Information Review o Data Collection and Analysis o Citizen Participation o Implementation

• Primary Tasks of the Project:

o Comprehensive Land Use Plan Update

1. General Land Use Plan

2. Corridor Plans

3. Site Specific Recommendations o Unified Development Code Review and Update o Economic Development Strategies

Submittals should include the following with their responses.

1. A Cover Letter:

• Introduces the firm and team members to be involved;

• Explain how the firm’s experience will relate to Euless’ needs;

2. References: The applicant shall provide contact information for three municipalities as references. Preferably the Director of Planning, Development Services, or Assistant City Manager or similar role.

3. Forms: The following form must be signed and submitted with your proposal:

• Conflict of Interest Questionnaire (Form CIQ)

4. Qualifications: A description of proposed experiences and services able to be oGered that are relatable to the following “tasks”, and a general description of how these experiences and services oGered will equate to success in Euless.

Supporting Tasks: general tasks seen as supporting the components of the final plan:

1. Overview and Existing Information Review

The respondent shall analyze and critique existing plans, ordinances, projects, and any additional information that may influence or impact the planning process.

2. Data Collection and Analysis

Data collection should generally be limited to what exists within the context of general demographic data and information received from citizens, oGicials, and staG. The goal of the overall process is to develop policy goals for a built-out city and not create a large amount of random information as a part of the document.

Consideration of regional changes and impacts can be considered.

3. Citizen Participation

A detailed citizen participation process shall be proposed by the respondent that is patterned after successful experiences the respondent had in prior plans they have prepared.

The goals of the Citizen Participation task are to:

• Hold suGicient community engagement sessions,

• Educate involved parties about the plan’s role and importance to the community,

• Disseminate information to interested and involved parties,

• Provide eGective and eGicient mechanisms for gathering public input on various issues,

• Engage the community and build consensus throughout all phases of the planning process. Euless is seeking ways to continue to engage with the community regarding this plan long-term, and maintain it as a living, breathing document.

4. Implementation

Specific strategies shall be proposed that detail the resources and actions necessary to implement any recommendations made in the Plan.

Primary Tasks: i.e., the components of the project itself:

1. Comprehensive Land Use Plan

The consultant shall create a final deliverable physical and digital document with appropriate descriptions, recommendations, maps, goals, objectives and strategies that communicate the following:

a. General Land Use Plan

The chosen consultant shall evaluate the Land Use Plan and shall make recommendations for any edits or revisions, including but not limited to types of land uses, placement of such uses, revising land uses to be in conformance with the realized built environment, and future land use reasoning, etc. in accordance with State Law.

b. Corridor Plan

The City of Euless desires a study of the SH10 corridor, the S. Industrial Blvd.

corridor, and the N. Main St. corridor that seeks to encourage developments and enhancements of these areas.

c. Site Specific Plans

As part of this exercise, the city would like to identify a set of key properties, whether underdeveloped, aging, have high visibility, etc., to create a vision for these sites and look toward options for redevelopment or investment. As many as twenty sites could be evaluated. (See Murphy Opportunity Districts, City of

Murphy, Texas Master Plan, Adopted March 2026, or Site Specific Recommendations, Southlake, Texas Comprehensive Land Use Plan)

2. Unified Development Code Review and Update

The selected consultant shall perform a diagnostic of the Euless Unified

Development Code (Chapter 84) and ensure its relevance to the adopted Land Use Plan and State Law. A wholesale recreation is likely not needed.

3. Economic Development Strategies

Euless desires to use the Site Specific Recommendations in the Land Use Plan as the basis for a carefully targeted approach to development. The goal of this task is to seek ways to ensure long-term sustainability of the organization. As a city at build-out, the need to encourage economic development activity is apparent and needed.

Euless may desire to establish a neighborhood vitality program long-term. At this time, we are open-ended as to what this could entail. As neighborhoods age, the City desires to face issues or lack of investment with something other than a code violation. We are curious to know what the community may see as helpful. We do not want to call this out as a separate “chapter” of the plan at this time, but may see it fit to do so if the community desires it.

End of response material.

Generally:

The Planning and Zoning Commission:

The Planning and Zoning Commission shall serve as the recommending body to interpret and support the community involvement process. StaG will set the general parameters and goals of the board in conjunction with the consultant.

City Sta>:

The City of Euless has a small planning staG and will have limited ability to assist in the day-to-day operations of the plan adoption process and the completion of the tasks above, but will seek to provide guidance and support by all means necessary and will provide direction for the major objectives in conjunction with the Planning and Zoning Commission.

Timeline:

The desire is for the Plan to be adopted by City Council no later than December, 2027. The UDC revisions may be adopted at a later date, but no later than May, 2028.

Weighing Respondents:

The Selection Team shall apply the Comparative Criteria, set forth below, to each proposal.

Following review of the Proposals, the Selection Team may, at its discretion, schedule individual interviews with any or all of the proposers for the purpose of further evaluation of a proposer’s qualifications and ability to provide the required services. If interviews are held, it is anticipated that these interviews will be conducted in-person but remote interviews are acceptable for firms outside of a fifty-mile radius of the Euless City Hall.

Based on its review of the Proposals, interviews, and Cost Proposals, the Evaluation Team will make a recommendation to City Council to award a contract to the selected consultant. The City reserves the right to adjust the proposed plan of work and/or the proposed cost submitted by the selected consultant. The City further reserves the right to reject all proposals and to not enter into a contract to prepare a Plan. It is the intent of staG to have all aspects of the contract in place by August 2026 for work to commence in

September or the new fiscal year.

Proposals will be evaluated by a Selection Team by using the following scoring criteria:

• Criteria Maximum Score – 100 o Cover Letter - 10 o References - 20 o Qualifications:

Previous Experience - 35 Relation to Equating Success in Euless - 35

Required CIQ Form:

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

FORM CIQ

OFFICE USE ONLY

Date Received

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

1 Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)

3 Name of local government officer about whom the information is being disclosed.

Name of Officer

4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary.

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity?

Yes No

5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature Date ownership interest of one percent or more.

Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 8/14/2024

Name of signatory https://www.ethics.state.tx.us

Revised 8/14/2024 Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

or

(ii) the local governmental entity is considering entering into a contract with the vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or

(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

(C) of a family relationship with a local government officer.

https://www.ethics.state.tx.us http://www.statutes.legis.state.tx.us