ESBD_518986_1780962245900_IW246648 - Amendment No. 1.pdf
PDF 334 KB Posted
- Attached to
- TDCJ - Hilltop Unit - HVAC Split System
- Solicitation number
- IW246648
- Issued by
- Texas
About this file
This is an Amendment No. 1 document related to a Texas Department of Criminal Justice (TDCJ) HVAC Split System procurement for Hilltop Unit. The amendment modifies the original solicitation terms and conditions for the installation and/or repair of HVAC split system equipment at the specified facility. The original solicitation was posted on May 20, 2026, with a proposal due date of June 16, 2026, allowing bidders approximately 27 days for preparation and submission. The scope of work encompasses HVAC split system installation, configuration, and associated labor required to meet the facility's climate control requirements. Specific item quantities, detailed technical specifications, and any site visit or bidders' conference information are contained within the complete amendment documentation and original solicitation materials.
Pricing terms, payment structures, set-aside designations, incumbent vendor information, and specific funding amounts are addressed within the complete solicitation package and amendment details. Bidders must review all official TDCJ procurement materials, including this amendment and any additional addenda, directly from the agency to ensure compliance with all current contract requirements. The amendment establishes modifications to the original terms and conditions that supersede preliminary documentation. Contractors should seek clarification directly from TDCJ regarding any ambiguities pertaining to contract terms, pricing, scope, technical specifications, insurance requirements, liability provisions, and other material conditions prior to submitting proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| ESBD_518986_1779316310513_Disclaimer.pdf | ||
| ESBD_518986_1779316276564_IW246648.pdf | ||
| ESBD_518986_1779316296792_T&C Standard.pdf |
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Text version
Our mission is to provide public safety, promote positive change in offender behavior, reintegrate offenders into society, and assist victims of crime.
2 Financial Plaza, Suite 703 Huntsville, Texas 77340
(936) 437-3885 www.tdcj.texas.gov
T e x a s D e p a r t m e n t o f C r i m i n a l J u s t i c e
Bobby Lumpkin Executive Director
Contracts and Procurement Department
AMENDMENT No. 1
BID NO.: IW246648
PURCHASER / CONTRACT SPECIALIST: Teria Godwin-Pierce BID OPENING DATE & TIME: 06/16/2026 at 03:00PM
REVISED BID OPENING DATE & TIME:
The purpose of this amendment is to provide answers to questions.
Reference attached pages of this amendment.
IN THE SUBMISSION OF BID, BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS
AMENDMENT; OTHERWISE, THE BID MAY NOT BE GIVEN CONSIDERATION.
BIDDER MAY ACKNOWLEDGE RECEIPT ON FACE OF BID OR BY RETURNING
ONE COPY OF THIS NOTICE.
SIGNED:
BIDDER
COMPANY NAME:
2 Financial Plaza, Suite 703
Huntsville, Texas 77340
(936) 437-3885 www.tdcj.texas.gov
Amendment No. 1 Bid No.: IW246648
Question
No.
Question
Answer
1 The existing unit is a 25 ton as well?
Front Unit is 25 Ton
2 Can we reuse existing refrigerant lines, or replace all?
No
3 Is there existing heat, and if so what type? (Gas, electric, steam etc.)
Yes – hot water coil
4 Is the new heat to be built into the air handler, or can an external duct heater be used?
Built In
5 What is the required heat capacity?
314.9 MBH
6 Are any plans, specs, scope of work, etc.
available for this project?
They are none available and a site visit was provided.
7 Is the existing split system 2 pipe or 4 pipe?
Refrigerant is 2 Pipe.
Water is 2 pipe
8 Does the air handler need heat? Yes What kind of heat? Electric, gas, hot water, etc. The last time this project bid a hot water coil was called for.
Hot water coil
9 Are hail guards required for the outdoor unit?
Yes
10 Are coil coatings required? Yes 11 Is a disconnect required for the condensing unit?
Yes
12 Is a phase monitor required for the condensing unit?
Yes – 3 phase
13 Is low ambient required for the condensing unit?
No
14 Does the air handler have vertical or horizontal airflow configuration?
Horizontal
15 Will refrigerant piping be re-used, or does there need to be new piping?
New piping
(936) 437-3885 www.tdcj.texas.gov
16 Will temperature be controlled off of a space sensor or should it be controlled based off of return air temperature?
Based off return air temperature
17 What does access look like for where the existing unit will be removed, and new units be moved into the building? Can any pictures be provided?
No pictures will be provided, a site visit was held for vendor observations.
Access will be provided by gate on TDCJ property.
18 Can any pictures be provided of the unit and surrounding room?
No pictures will be provided since a site visit was held.
19 Will there need to be any new concrete poured for the outdoor unit?
Depending in size of unit provided.
20 IW238057 and IW246648 seem to be requesting identical split systems. Please confirm if either of these were posted by mistake or if the Hilltop unit needs two separate split systems.
The Hilltop Units needs two separate split-systems.
21 Can you send site walk sign-in sheet as well?
Please see below:
22 The IW246648 is requesting replacement of a 25-ton AHU & CONDENSER, but according to the the existing equipment is a 30-ton AHU & CONDENSER so, is TDCJ aware they are downsizing the unit from a 30-ton to only 25-ton?
The bid should state 1 ea 25 ton (in the front – IW238057-A) and 1 ea 30 ton (in the back - IW246648).
In total there should be 2 split-systems.
23 Are we reusing or replacing existing fused disconnect for condenser and
AHU?
Replacing all materials
24 Are we reusing the existing copper lines and flushing them with RX11 flush or are we replacing the copper line? TDCJ normally requires refrigerant lines to be replaced and size per manufactures recommendations
Replacing all materials
25 Will R32 refrigerant be acceptable? No – R454B only 26 What will be TDCJ business hours? 0600-1700 M-F 27 Will the new equipment require factory start-up, or can it be done by a factory authorized contractor?
Can be done by a factory authorized contractor.
28 Will the existing shut-off valves for the hot water supply and return water lines need
Replace - Yes
(936) 437-3885 www.tdcj.texas.gov to be replaced or will TDCJ replace ISO valves if they don’t hold/seal
29 Do we need to provide new 3-way valves, y-strainers, thermometers, pressure gauges and flew connectors for hot water supply and return lines?
Replace – Yes
30 After reviewing the site, we noted that they are existing solenoid valves on the refrigeration lines. Will these be reused, or will they need to be replaced as well
Replaced
File details come from the government source that posted it. Updated .