ESBD_518571_1779300513068_RFCSP 2026-0608-01 CHS Cafeteria Serving Line Renovation.pdf

2026-0608-01

CHS Serving Line Renovation

Issue Date: 5/20/2026

Questions Deadline: 6/3/2026 10:00 AM (CT)

Response Deadline: 6/8/2026 02:00 PM (CT)

Cleburne ISD

Contact Information

Contact: Stefanie McBroom Address: Child Nutrition

Cleburne ISD Child Nutrition 218 N. Ridgeway Drive Cleburne, TX 76033

Phone: (817) 202-1122 Email: smcbroom@c-isd.com

Deadline: 6/8/2026 02:00 PM (CT) 2026-0608-01Page 1 of 32 pages

Event Information

Number: 2026-0608-01 Title: CHS Serving Line Renovation Type: RFCSP Issue Date: 5/20/2026 Question Deadline: 6/3/2026 10:00 AM (CT) Response Deadline: 6/8/2026 02:00 PM (CT) Notes: Cleburne Independent School District (Cleburne ISD) is accepting competitive sealed proposals for the renovation of cafeteria serving lines and the removal and disposal of existing equipment being replaced at the following Cleburne ISD campus:

Cleburne High School 850 N. Nolan River Road Cleburne, Texas 76033

Proposals are due on or before 2:00 PM (CST) on June 8, 2026.

Request for Competitive Sealed Proposal (RFCSP) documents may be downloaded by selecting the "Attachments" tab and clicking on "download" for each of the documents including addends to use to prepare and submit your response.

Cleburne ISD uses an online bidding system to post and receive bids electronically.

To view the full specifications of the solicitation and to submit a proposal, you must be registered as a supplier within our online system and must log in.

Questions can be submitted via the Questions tab in the district's online bidding system or submitted to Stefanie McBroom at smcbroom@c-isd.com. Questions will not be answered over the phone.

Cleburne ISD reserves the right to reject any and all proposals and to waive any irregularities in the Request for Competitive Sealed Proposal process. No proposal shall be withdrawn within 30 days after the proposal opening without the specific consent of the District.

The selection of the winning offeror will be based on a "best value" analysis, not solely on the lowest purchase price. The award decision will consider the offeror's price in combination with a ranking evaluation based on other published selection criteria.

Bid Opening:

Proposals will be opened at 2:00 PM (CST) on 06/08/2026 in the Cleburne ISD Central Office Board Room, located at 505 N. Ridgeway Dr. Ste. 100 Cleburne, TX 76033.

Ship To Information

Address: 505 North Ridgeway Drive, Suite 100 Cleburne, TX 76033

Billing Information

Address: 505 North Ridgeway Drive, Suite 100 Cleburne, TX 76033

Deadline: 6/8/2026 02:00 PM (CT) 2026-0608-01Page 2 of 32 pages

Bid Activities

CAMPUS SITE VISIT 05/27/2026 5/27/2026 9:30:00 AM (CT)

Interested Proposers are highly encouraged to attend the pre-Proposal meeting and facilities tour at 850 N. Nolan River Road, Cleburne, Texas 76033, at 9:30 AM on Wednesday May 27, 2026.

Bid Attachments

2024 W9.pdf Download

Blank W9 (March 2024)

2024 Form CIQ (Conflict of Interest Questionnaire).pdf Download

Blank Form CIQ (Conflict of Interest Questionnaire)

Sample HB 1295.pdf Download

Sample HB 1295

Prevailing Wage Rates for Johnson County SAM.gov.pdf Download

Cleburne ISD has adopted the Davis Bacon Prevailing Wage Rates for Johnson County located on the Sam.gov website and attached herein.

CHS_Serving _Line_Renovation_Proposal_Pricing_Form.docx Download

This for must be completed and submitted with your proposal response. Please upload under the "Response Attachments" tab.

Service Provider Affidavit and Instructions.pdf Download

Please complete form and upload under "Response Attachments" tab.

CHS Child Nutrition Serving Line Specifications.pdf Download

Please refer to these specifications for the project.

MF1_Submittal_Item101_CleburneHighSchool.pdf Download

Please refer to drawing for project.

MF2_Submittal_Item102_CleburneHighSchool.pdf Download

Please refer to drawing for project.

MF3_Submittal_Item103_CleburneHighSchool.pdf Download

Please refer to drawing for project.

MF4_Submittal_Item104_CleburneHighSchool.pdf Download

Please refer to drawing for project.

MF5_Submittal_Item105_CleburneHighSchool.pdf Download

Please refer to drawing for project.

MF6_Submittal_Item106_CleburneHighSchool.pdf Download

Please refer to drawing for project.

Requested Attachments

IRS W9 Form (Attachment required)

Please upload your firm's W9 Form (2024 Version)

Proposal Response

Include information requested in the Evaluation Criteria that was not included on the attribute lines and any additional information.

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Bid Bond (Attachment required)

A copy of the Bid Bond Provided by insurance company is sufficient. No specific district form is needed.

Pricing Proposal (Attachment required)

You must submit pricing for your proposal to be considered. Please use the Proposal Form included under the Attachments tab.

HB 1295 Form (Attachment required)

Please upload a copy of your completed HB 1295 Form. Instructions are found on the "Attachments" tab.

SERVICE PROVIDER AFFIDAVIT

(Attachment required)

Please upload your completed Service Provider Affidavit for any employees that will be onsite providing services related to this project.

Bid Attributes

1 INTRODUCTION

There are several attributes assoicated with this solicitation. Some attributes require a response, and the system will not allow you to submit your response until those attributes are acknowledged/completed.

Bidders may submit questions regarding this bid online through the CISD CTPA IonWave system. All questions must be received on or before three (3) calendar days prior to the bid closing date. The questions and answers will be made available to all bidders IonWave. It is the bidders’ responsibility to check the bid to see if any answers have been posted.

CISD reserves the right to revise and amend the specifications prior to the date set for the proposal opening.

Revisions or amendments, if any, will be made by issuing addenda within the Ion Wave online response system. It is the proposer’s responsibility to check for Addendums.

To ensure the fairness and integrity of the solicitation process, all vendors, including their employees, agents, and representatives, are strictly prohibited from contacting any District employees or Board members regarding this solicitation from its issuance until a contract is fully executed.

Questions concerning this solicitation must be submitted online via the Questions Tab or directed to the Child Nutrition Director via email at smcbroom@c-isd.com. Questions will NOT be answered over the phone.

In addition to the existing communications restrictions, vendors and their representatives are prohibited from attending social gatherings, private events, or other functions with any District employees or Board members while a solicitation is open. This includes, but is not limited to:

Invitations to hospitality suites Attending conferences or events where the primary purpose is networking Participation in meals or entertainment outside of formal, pre-approved meetings

This measure is essential to prevent any appearance of undue influence, favoritism, or conflict of interest in the procurement process. Violations of this policy will be taken seriously and may result in the disqualification of your firm's proposal.

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2 INTERPRETATIONS

If Proposer for proposed work is in doubt as to the true meaning or intent of the Proposal Documents, Proposer must submit a written request for interpretation, directed to:

Cleburne Independent School District ATTN: Stefanie McBroom

FAX: 817-202-1461

smcbroom@c-isd.com 505 N. Ridgeway Drive Suite 100 Cleburne, Texas 76033

Any interpretations, corrections, approvals, supplemental instructions or changes to the Proposal Documents will be made by written Addenda. Sole issuing authority of Addenda shall be vested in the Cleburne Independent School District. Any addenda will be posted to IonWave and the CISD website at www.c-isd.com.

Requests for interpretations on must be received sufficiently prior to Proposal date, but no later than June 03, 2026 at 10 AM.

3 ELECTRONIC BID SUBMITTAL

Although we are legally required to accept paper bids, we strongly request that bidders submit this bid electronically. Electronic bidding, as defined under the State of Texas Uniform Electronic Transactions Act, is an acceptable method of receiving bids based on The State of Texas Education Code Sec. 44.0313 and Cleburne ISD Board policy CH Legal. Electronic bidding eliminates errors, eliminates unnecessary work, and is friendlier to the environment. When filing this bid electronically, please do not send us a paper copy, as the electronic version will prevail. Furthermore, no faxed or e-mailed bids will be received. Your cooperation is appreciated. Please confirm that you have read and understand this instruction. This is your electronic signature.

I Confirm (Required: Check if applicable)

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4 SCOPE OF WORK

Cleburne Independent School District, TX is soliciting proposals from qualified contractors to perform a full renovation of the cafeteria serving lines at Cleburne High School, located at 850 N. Nolan River Road, Cleburne, Texas 76033. The renovation includes the removal and disposal of all existing serving line equipment being replaced, procurement and delivery of all new equipment, and complete installation of the renovated serving line system. All work must be performed in a manner that ensures the cafeteria is fully operational and ready for student service by the start of the 2026-2027 school year.

Specifications are included under the "Attachments" tab of this solicitation.

The budget for this project is estimated at $295,000.00

If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of this contract.

This RFCSP is in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200, the United States Department of Agriculture (USDA) and Texas Department of Agriculture (TDA) to procure vendors who provide goods and or services purchased by Cleburne ISD using federal funds. All qualified vendors are encouraged to participate, including any vendor that has been awarded to a previous proposal with CISD. This proposal may be utilized by local, state, federal, child nutrition and grant funded programs.

All new equipment are turn-key purchases and must include all needed installations, equipment and related costs.

The District reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the following specific reasons:

A. Proposal received after the time limit for receiving proposals as stated.

B. Proposal containing any irregularities.

C. Unbalanced value of any items.

D. Improper or insufficient proposal guaranty, if required.

Please note that this communication is not to be construed as a contract or commitment on behalf of Cleburne ISD.

The District assumes no obligations or liability for any costs incurred by interested bidders regarding their response submissions or related discussions or interviews in response to this RFCSP.

5 PROJECT REQUIREMENTS

GENERAL REQUIREMENTS

1. The Contractor shall complete the removal and disposal of existing serving lines and installation of new serving lines.

2. The Contractor shall be able to complete all tasks normally encountered in commercial kitchen equipment replacement.

3. Notwithstanding the requirements of this Contract, if CISD determines that repairs or services have to be performed which CISD determines are outside of or exceed the scope of services included herein, CISD reserves the right to procure such repairs or services through a separate process.

4. The Contractor must comply with all National, State and Local codes and pay all applicable costs, fees and permits.

5. The Contractor may be required to visit the premises where work is to be performed prior to work authorization, as it is the Contractor’s responsibility to identify all costs associated with a particular project.

6. Prices must include all transportation costs. The District will not pay for mileage or fuel charges.

7. Trash receptacles located on the District’s property shall not be used to dispose of the refuse or any other materials. If Contractor is found to be using District trash receptacles, Contractor will be charged the current contracted price to have the receptacle emptied.

LABOR FORCE

1. Only thoroughly qualified, trained and experienced personnel completely familiar with the items required shall be used. In acceptance or rejection of work performed, no allowance will be made for the lack of skill on the part of the worker(s).

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2. The Contractor may use in-house or sub-contracted employees but all work will be performed by skilled and qualified workmen competent in providing the services indicated herein under the supervision of the Contractor.

3. If subcontractors are utilized, the subcontractors will be directed and supervised by the Contractor. CISD reserves the first right of refusal where subcontractors are not performing in accordance with the requirements of this contract.

4. The Contractor shall have sufficient resources to be able to work multiple jobs at the same time. The job foreman and project manager or project lead must be fluent in English and be present on the job site during all work.

5. All work is to be done in a neat and orderly manner, in accordance with industry standards and/or required code.

6. If repairs are required, the Contractor must be capable of completing all repairs to a safe and fully operational condition.

ACCESS TO DISTRICT FACILITIES

1. If determined by the District as appropriate for the services being rendered, the Contractor may be issued keys/access cards and identification badges for access to District facilities by the District Representative.

2. If issued, the Contractor shall be fully responsible for the security of the key(s) and/or badge(s). If either is lost, the Contractor shall be liable for any cost associated with the replace of the lost items and the security of the District’s facilities.

3. Records of entry onto a campus are required.

4. During normal business hours, the Contractor shall always sign in the log sheet when they arrive on site and sign out when they leave.

5. After hours, the Contractor shall always swipe their pass key (if issued) when they enter the building even in instances where a door is unlocked.

MATERIALS AND EQUIPMENT

1. The District reserves the right to specify precisely the types of materials or products to be utilized.

Substitution shall have approval of the District Representative.

2. Where details or specific installation specifications are not included, the Contractor shall follow the approved manufacturer’s recommendations.

3. If a particular service or repair requires a specialty tool, the Contractor may rent the specialty tool, but must provide a copy of the rental agreement with the invoice in order to be reimbursed. Contractor may NOT add mark-up cost to rental invoices.

4. The District will not pay for any permits required to complete a project, it is the contractor’s responsibility to provide all permits.

DELIVERY AND STORAGE OF MATERIALS

1. The District expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the Deliverables at delivery before accepting them, and to reject defective or non-conforming Deliverables.

2. The Contractor shall use all means necessary to protect the work and materials before, during and after installation and to protect the work and materials of all other surroundings.

3. The Contractor, in the event of damage, shall immediately make all repairs and replacements necessary to the approval of CISD, with no additional cost to the District.

4. The Contractor shall store and protect materials and equipment in accordance with the manufacturer’s recommendations.

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6 PRE-PROPOSAL MEETING AND SITE VISIT ON 05/27/2026 at 9:30 am (CST)

Pre-Proposal Meeting and site visit on Wednesday, May 27, 2026 at 9:30 am (CST) at Cleburne High School located at 850 N. Nolan River Road Cleburne, Texas 76033.

All Proposers desiring to submit a Proposal are HIGHLY ENCOURAGED to have a representative at the PRE- PROPOSAL MEETING and FACILITY TOUR. PROPOSERS ARE REMINDED THAT VERBAL RESPONSES ARE NOT BINDING - ONLY QUESTIONS ANSWERED BY FORMAL WRITTEN ADDENDA WILL BE BINDING AND WILL BE

MADE PART OF THE PROPOSAL DOCUMENTS.

Understood and Agreed (Required: Check if applicable)

7 TENTATIVE SCHEDULE OF EVENTS

RFCSP Released/Posted May 20, 2026 Run Advertisement in Cleburne Times May 20, 2026 and May 27, 2026 Pre-Proposal Meeting and Site Visit May 27, 2026 at 9:30 AM (CST) Date and Time to End Questions June 3, 2026 at 10:00 AM (CST) Closing Date and Time to Receive CSP June 8, 2026 at 2:00 PM (CST) Recommendation to CISD Board June 15, 2026

8 SUCCESSFUL RESPONSE SUBMITTAL

All responses must be SUCCESSFULLY submitted before the due date and time. The District cannot accept proposal responses after the established bid closing date and time. It is highly recommended that the suppliers allow themselves enough time to complete a successful submission. Do not wait until the last minute!

Bidders submitting online responses are advised to click "SAVE" before leaving each screen in the e-bidding process. Failure to SAVE your work per screen of activity will result in an inaccurate filing of the bid or failing to submit the bid. Please remember to always SAVE.

Manual submissions must be delivered to the Cleburne ISD Administration Building in a sealed envelope by the date and time stated in this bid opportunity. Mail or deliver to:

Cleburne ISD Attn: Stefanie McBroom 505 N. Ridgeway Dr.

Ste. 100 Cleburne, TX 76033

For Manual Submissions:

Contractor shall submit one original completed proposal package and a digital copy on a thumb drive. All proposals must be sealed and marked “RFCSP-2026-0608-01 CHS Serving Line Renovation". Faxed and emailed responses will not be accepted.

Understood and Agreed

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9 CANCELLATION OF CONTRACT

All work performed under this contract will be subject to rigid inspection. In the event the Respondent fails to perform under the contract herein or progresses in such a manner which does not ensure compliance with the contract, or, if in the judgment of the Project Coordinator, the Respondent is not carrying out the provisions of the contract in its true intent and meaning, under the terms of this contract and of the scope of work, upon written notification, without penalty, the respondent will be served notice to provide satisfactory compliance with the contract. If the Respondent neglects or refuses to follow such notice within five (5) days, Cleburne ISD will not pay the Respondent for this portion of the work and may cancel the contract. The Respondent may be held liable for any loss or expense sustained by Cleburne ISD as a result of the Respondent’s breach of contract. Cancellation of this contract may take place but is not limited to the following conditions:

1. The Respondent proceeds in a manner that does not comply with the contract.

2. The Respondent does not carry out the provisions of this contract in its true intent and meaning implicated in the scope of work.

3. Any breach of the contract or provisions set forth in the proposal specifications.

4. Increased rates that are not agreed to in advance or as specified herein.

5. Budgetary requirements.

Understood and Agreed

PAYMENT/INVOICE

All invoices for products and or services must include the CISD purchase order number associated with that purchase. Invoices for this project must be emailed to smcbroom@c-isd.com and accountspayable@c-isd.com. If vendor selects to mail paper copies of invoices, please send to the below:

Mrs. Stefanie McBroom Director of child Nutrition Cleburne ISD 505 N. Ridgeway Dr.

Ste 100 Cleburne, TX 76033

No payment will be made without the final inspection and acceptance of the work.

INSURANCE

The successful Offeror, at his/her own expense, shall provide and maintain insurance with fiscally sound firms (at least an AM Best rating of A-) authorized to do business in Texas as follows. Successful Offeror may be required to provide a copy of insurance coverage to Cleburne ISD. Insurance certificates may contain a provision, or Offeror’s signature on this bid/proposal certifies, that coverage afforded under the policies will not be canceled until at least thirty (30) days prior written notice has been given Cleburne ISD. Insurance must remain in effect for the duration of this contract. In some cases, the district may be required to be named as an additional insured on the vendor’s insurance coverage. If the district is to be named as an additional insured on the vendor’s insurance coverage, the certificate indicating this should be provided within ten (10) calendar days from the date of award at the vendor’s expense.

Workers’ Compensation: Successful Offeror must maintain workers’ compensation coverage for employees as required by all applicable Federal, State, Maritime, and local laws including Employer’s Liability with a limit of at least $100,000. If required, all vendors submitting bids or proposals shall include a copy of his/her current insurance certificate indicating coverage of the following lines of coverage in the following minimum amounts:

Cleburne ISD Insurance Certificate Required Coverage

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Coverage Type/Description Indemnification Limits

Comprehensive General Liability: General Aggregate $1,000,000

Products - Comp/or Aggregate $300,000

Commercial General Liability: Personal & Adv. Injury $300,000

Claims Made Occurrence: Each Occurrence $300,000

Owner's Contractor's Protection: Fire Damage (Any one fire) $50,000

Med. Expense (Any one person) $5,000

Property Damage: Aggregate $600,000

Bodily Injury Each Person $300,000

Each Accident $300,000

Each Occurrence $100,000

Automobile liability for: Combined Single Limit: $1,000,000

Any Auto: Bodily Injury Each Person: $100,000

All Owned Autos: Bodily Injury Per Accident: $300,000

Scheduled Autos:

Hired Autos: Property Damage – Aggregate: $300,000

Non-Owned Autos: Property Damage Each Occurrence:$100,000

Garage Liability: Aggregate: $300,000

Umbrella form - Excess liability: $1,000,000

State the limits that your company carries:

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Worker's Compensation: Statutory and Each Accident $500,000

Employer's Liability Disease-Policy Limit: $500,000

Disease-Each employee: $500,000

The insurance requirements, as listed above also apply to any subcontractor(s) in the event that any work is sublet.

The contractor is responsible for ensuring that the subcontractor(s) meets the minimum insurance requirement limits as by law. The Contractor shall agree to waive all right of subrogation against the District, its officials, employees, and volunteers for losses arising from work performed by contractor for the District. The select bidder will be required to supply an insurance certificate naming Cleburne Independent School District as an additional insured within 10 calendar days of the date of award.

Understood and Agreed (Required: Check if applicable)

PERMITS

The Contractor shall obtain and pay for all permits required, give all legal notices and pay all fees required for the work. Contractor shall comply with all ordinances and laws. Any and all work done which does not meet requirements of any local authorities must be properly redone, and incidental work replaced by the Contractor, without cost to the Owner.

All Permits are required to be on site and copies given to the owner as reference to the project.

Understood and Agreed (Required: Check if applicable)

CONTRACT CONDITIONS

The contractor agrees that they are familiar with the premises, drawings and specifications, accepts the conditions that will exist in performing the work and the price for this agreement was established with full consideration of such acceptance. Contractor shall perform the work under the direction and to the satisfaction of the Owner's representative designated by the Owner. The contractor shall cooperate with Owner's representative and other contractors on the premises and shall carry on the work as to not hinder, delay, or interfere with the operations of the Owner or other contractors.

Understood and Agreed (Required: Check if applicable)

CONTRACT TERM

The contract shall be in effect from the date of award through the completed delivery and acceptance of all goods and services, or one year from the date of award, whichever occurs first. Offeror agrees to hold pricing firm for the term of the contract.

CONTRACT DOCUMENTS

In the event of a conflict, ambiguity, or discrepancy among the Contract Documents, the Contractor shall provide the better quality or greater quantity of Work, or comply with the more stringent requirement, unless otherwise directed by the Owner in writing. The inclusion of the better or more stringent requirement shall not, by itself, result in an increase in the Contract Sum or an extension of the Contract Time.

Understood and Agreed

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WAGES AND OVERTIME

Cleburne ISD uses the Davis Bacon Wage Rates for Johnson County, Texas. See the Prevailing Wage Rates for Johnson County in the Attachments Tab of this solicitation.

Understood and Agreed (Required: Check if applicable)

PREVAILING WAGE RATE DETERMINATION INFORMATION

The following information is from Chapter 2258 Texas Government Code Title 10:

2258.021. Right to be Paid Prevailing Wage Rates.

1. A worker employed on a public work by or on behalf of the state or a political subdivision of the state shall be paid not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the work is performed; and

1. not less than the general prevailing rate of per diem wages for legal holiday and overtime work.

2. does not apply to maintenance work.

3. Subsection (a) does not apply to maintenance work.

2. A worker is employed on a public work for the purposes of this section if the worker is employed by a contractor or subcontractor in the execution of a contract for the public work with the state, a political subdivision of the state, or any officer or public body of the state or a political subdivision of the state.

2258.023. Prevailing Wage Rates to be Paid by Contractor and Subcontractor; Penalty.

1. The contractor who is awarded a contract by a public body or a subcontractor of the contractor shall pay not less than the rates determined under Section 2258.022 to a worker employed by it in the execution of the contract.

2. A contractor or subcontractor who violates this section shall pay to the state or a political subdivision of the state on whose behalf the contract is made, $60 for each worker employed for each calendar day or part of the day that the worker is paid less than the wage rates stipulated in the contract. A public body awarding a contract shall specify this penalty in the contract.

3. A contractor or subcontractor does not violate this section if a public body awarding a contract does not determine the prevailing wage rates and specify the rates in the contract as provided by Section 2258.022.

4. The public body shall use any money collected under this section to offset the costs incurred in the administration of this chapter.

5. A municipality is entitled to collect a penalty under this section only if the municipality has a population of more than 10,000.

2258.051. Duty of Public Body to Hear Complaints and Withhold Payment.

A public body awarding a contract, and an agent or officer of the public body, shall:

1. take cognizance of complaints of all violations of this chapter committed in the execution of the contract; and

2. withhold money forfeited or required to be withheld under this chapter from the payments to the contractor under the contract, except that the public body may not withhold money from other than the final payment without a determination by the public body that there is good cause to believe that the contractor has violated this chapter

Understood and Agreed (Required: Check if applicable)

CHANGES FOR EXTRA WORK

No change or addition to specifications and drawings shall be made except upon receipt by the Contractor of a signed order from the Owner authorizing such a change. No claims for an extra to the contract price shall be valid unless so authorized.

Understood and Agreed

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PAYMENT AND PERFORMANCE BONDS

Prior to commencement of Work hereunder, Contractor will, if the Contract Price exceeds $25,000.00, provide an Acceptable Surety Company Payment Bond, and if the Contract Price exceeds $100,000.00, provide an Acceptable Surety Company Performance Bond, each in principal amount equal to one hundred percent (100%) of the Contract Price, conditioned that Contractor will faithfully perform all its undertakings in this Contract and will fully pay all persons furnishing labor and material in the prosecution of the Work provided for in this Contract. If any surety upon any bond becomes insolvent or otherwise ceases to do business in this State, the Contractor shall promptly furnish equivalent security to protect the interests of Cleburne ISD and of persons furnishing labor and materials in the prosecution of the Work.

Understood and Agreed (Required: Check if applicable)

CISD PROJECT SCHEDULE

Cleburne ISD project schedule for the scope of work identified in this RFCSP MUST be completed by August 3, 2026.

~~~This is your signature stating you agree to the scope of work

I Agree

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EVALUATION CRITERIA AND PROCEDURE

Proposals may be evaluated by an Evaluation Committee comprised of key Cleburne ISD personnel in order to fairly evaluate all qualified proposals. In determining to whom to award a contract and per the Texas Education Code

44.031 (b), the district considers (at a minimum) the following criteria. At the discretion of the district and in evaluation of this solicitation, point values are indicated where applicable.(All Proposers Maximum 100 Points):

1. Proposed Price (including selected alternates, if applicable), 50 Points.

Lowest Price divided by Proposers Price > Multiply by 100 > Multiply by .5 (weight of Price Evaluation) Pricing shall reflect all work within the defined project window from June 15, 2026 through August 3, 2026, and shall not contain exclusions or qualifications that would render the total cost incomplete or unreliable for purposes of comparison and best value determination.

2. Quality of Good and Services, 25 Points Points will be assigned on whether or not the Offeror confirms they are able to meet the project completion date.

Proposals will be evaluated on whether all proposed equipment meets the specifications.

3. Warranty Work, 10 Points Offeror must include warranty information for all equipment and work related to this project.

4. Project Experience, 10 Points Provide a list of the last five projects completed by your Organization and any other projects of similar size, type and complexity to this particular project;

Specifically list all projects constructed by your firm within the last five (5) years that are similar to that specified in this CSP.

5. Reputation, 5 Points Offeror must provide a minimum of three references.

Did references respond in the affirmative that they would be likely to do business with the company again, if given the opportunity

6. Required forms completed and submitted (PASS/FAIL).

Note: References will be asked to confirm above information.

By submitting a Proposal in response to this package, the Offeror accepts the methodology and evaluation process and acknowledges and accepts that determination of the "best value" will require subjective judgments by the Owner, based upon the information responsive to the Evaluation Criteria and Weight/Points value as published with this package.

All responses in the Proposal may be used to help the Owner select a contractor based on these criteria. The District reserves the right to verify the accuracy and completeness of all responses by utilizing any information available to the District without regard to whether such information appears in the proposal. By its submission, the Offeror authorizes the Owner to contact any firm, institution, or person to obtain information about the Offeror's firm, its services, and any other information as to the submission by Offeror.

In submitting its proposal, the Offeror agrees and understands that the Owner shall not be obligated to award a contract for this Project strictly on the basis of the lowest monetary offer proposed.

BID AWARD

Although the District intends to award this contract to one vendor, Cleburne ISD reserves the right to award one or more contracts, in part or in whole, to a single or to multiple prospective vendors. The decision to award multiple contracts, award only one contract, or to make no awards rests solely with Cleburne ISD.

Cleburne may award a contract on the basis of proposals received, without discussions. Therefore, each proposal should contain the proposer’s best terms from a financial and technical standpoint. The District may negotiate with one or more proposer; and no proposer shall have any rights against the District arising from such negotiations or any invitation to negotiate. It is the intent of this RFCSP that should a given proposal be accepted, it will automatically become part of a binding contract.

Understood and Agreed

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COMMENCEMENT OF WORK

Contracts for services will be put into effect by means of purchase orders executed by the Business Office after award is determined. The conditions stated herein are applicable and form a part of all contract documents and a part of the terms of all purchase orders for items included in the specifications and proposal forms issued herewith.

Per CH Local of District Policy - The District limits its purchases through the use of properly drawn and authorized purchase orders. Consequently, the District is not responsible for items not ordered via this method. The purchase order number shall appear on all itemized invoices to ensure payment.

All change orders to the work are to be supplied by Contractor in writing and must be approved by CISD in writing prior to commencement of change order work.

LIQUIDATED DAMAGES

Contractor agrees that Cleburne ISD may retain the sum of FIVE HUNDRED DOLLARS ($500.00) from the amount to be paid to the undersigned for each calendar day that the work contemplated remains incomplete beyond the time set forth. This amount is agreed upon as the proper measure of liquidated damages which Cleburne ISD will sustain per day by failure of the undersigned to complete the work at the stipulated time, and is not to be construed in any sense as a penalty.

GENERAL TERMS AND CONDITIONS

1. This solicitation shall be governed by the following documents unless an exception is otherwise taken within this solicitation. Some documents are incorporated by reference only, and may not be attached as part of this solicitation, though they will be considered enforced as part of the solicitation.

1. Texas Education Code 44.031.

2. Texas Gov't Code.

3. Purchasing and Acquisition, Cleburne ISD Policy CH(Legal).

4. Purchasing and Acquisition, Cleburne ISD Policy CH(Local).

2. In submitting a response to this solicitation, vendor understands and agrees to be bound by the General Terms and Conditions which shall be incorporated into any future contracts, agreements, or purchase orders relating to this solicitation between the vendor and the District. If any exceptions are taken to any portion of the bid or proposal, the vendor must clearly indicate in writing the exceptions taken and include a full explanation. Vendor’s failure to identify exceptions or proposed changes will constitute acceptance by the vendor of the bid or proposal as proposed by the District. The District reserves the right to reject a bid or proposal containing exceptions, additions, qualifications, or conditions.

3. If at any time the bidder fails to fulfill or abide by the terms, conditions, or specifications of this contract, Cleburne ISD reserves the right to cancel upon 30 days written notification.

4. In the event of conflict, the following order of precedence shall be followed:

1. The terms, conditions, and special provisions of this RFQ

2. Any exhibit, schedule, or addendum to this RFQ

3. Proposer’s Agreement

5. CISD may award a contract for any or all of the items of this proposal. A bidder may be awarded on some or all items depending on the District's needs. If a bidder will not accept a partial award, but will accept only an award for all the items proposed, this stipulation must be stated clearly in the proposal response.

6. CISD is exempt from all applicable Federal and State Tax. Tax-exempt information will be furnished upon request.

7. All goods are subject to inspection and will be returned at the expense of the vendor if found to be inferior to those specified. Except for those items that have hidden defects or that do not meet specifications, title to all products shall pass to CISD upon receipt and acceptance at the time of delivery.

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8. The bidder, by his/her electronic signature and/ or submission of response, represents that he/she is authorized to bind bidder to fully comply with terms and conditions of this proposal, including all forms and attachments included and/or referenced herein, for the amount(s) shown on the electronic bid form(s).

8. The Board of Trustees of the Cleburne Independent School District reserves the right to reject any and all offers and to waive any formalities or irregularities and to make the award of the contract in the best interest of the School District. All protests must be filed in writing with the Director of Purchasing within 10 days.

9. A proposal may not be withdrawn or cancelled by the proposer for a period of ninety (90) days following the date designated for the receipt of proposals, and proposer so agrees upon submittal of their proposal.

10. The successful proposer and CISD agree that both parties have all rights, duties, and remedies available as stated in the Uniform Commercial Code. All services and supplies shall conform to proposed specifications and shall be free from all defects in material, workmanship and title.

11. The contract will not be transferred or assigned to another vendor or contractor without the prior written consent of the District. In the event that the District approves a transfer or reassignment of this agreement, all terms and conditions of this agreement, and addenda to this agreement, will be honored throughout the period and option periods of the agreement.

12. Payments will be made within 30 days after receipt of original invoice for each shipment completed (where merchandise has been received in good order). Invoices indicating discount for early payment will be paid accordingly at the District’s discretion. Only the company listed on the electronically signed proposal shall invoice and receive payment for those items.

13. CISD is a public entity subject to the provisions of the Texas Public Information Act (Tex. Govt. Code Ch. 552).

Responses to this invitation may be subject to release as public information unless the response or specific parts of the responses are exempted from public disclosure under such Act. The firm must stamp in bold red letters the term “CONFIDENTIAL” or “PROPRIETARY” on every page of any part of the bid that the firm claims is confidential or proprietary. All responses and parts of responses that are not marked as confidential or proprietary will be considered public information after the proposal is opened. The District assumes no liability or responsibility for release of any information not properly marked.

14. This agreement will be construed and governed according to the laws of the State of Texas. Both parties agree that venue for any litigation arising from this contract shall lie in state courts in Johnson County, Texas.

15. District is prohibited from indemnifying third parties under Texas law. Any requirement or request for indemnity from the District by any vendor/contractor or contract provision shall be void and of no effect between District and vendor/contractor.

16. If the Board of Trustees for any reason fails to appropriate funds for the good or service, the District will notify the vendor immediately and the district will no longer be obligated to fulfill its responsibilities under the contract.

17. Neither the District nor Vendor shall be responsible or deemed to be in default of its obligations to the other to the extent any failure to perform or delay in performing its obligations under the contract is caused by events or conditions beyond the reasonable control of that party, and are not due to the negligence or willful misconduct of such party (hereinafter, "Force Majeure events"). For purposes of the contract, Force Majeure events shall include, but not be limited to, acts of God or public enemy, war, riot or civil commotion, strikes, epidemic, pandemic, fire, earthquake, tornado, hurricane, flood, explosion, weather-related emergencies, or other catastrophes, or events or conditions due to law, regulations, ordinances, order of a court of competent jurisdiction, or executive decree or order. However, in the event of such delayed non-performance, the party so delayed shall furnish prompt written notice to the other party (including the date of inception of the Force Majeure event and the extent to which it will affect performance) and shall undertake all efforts reasonably possible to cure the delay or nonperformance and mitigate its effects, or to otherwise perform. The District shall not be responsible for payment for any product or service delayed or foreclosed by any Force Majeure event unless and until such delayed or foreclosed product or service is provided.

18. At the District’s option, there may be an additional 90-day transitional period added to the end of the initial term or any renewal term. The Agreement prices, terms, and conditions are to remain in force during the transitional period unless mutually agreed upon by both parties. Should the Agreement with the Vendor terminate during the

Deadline: 6/8/2026 02:00 PM (CT) 2026-0608-01Page 16 of 32 pages initial or any renewal term for any reason, the District reserves the right to have the same transitional period, prices, terms and conditions as if the Agreement terminated at the expiration of that term.

19. By submitting a response to this solicitation, each respondent agrees to waive any and all claims it has or may have against the school district and its trustees, employees and officers, including, but not limited to, those arising out of or in connection with the administration, evaluation, or recommendation of any response or proposal; waiver of any requirements under this solicitation, or the Contract Documents; acceptance or rejection of any response or proposal; and award of a contract.

If your Firm intends to deviate from the General Terms and Condition, all such deviations must be included in your proposal response, with complete and detailed conditions and information included. The District will consider any deviations in its bid award decisions, and the District reserves the right to accept or reject any bids based upon any deviations indicated below.

Understood and Agreed (Required: Check if applicable)

FELONY CONVICTION NOTIFICATION

Texas Education Code, Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a), states “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Subsection (b) states “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” This notice is not required of a publicly-held corporation. Is your firm owned or operated by anyone who has been convicted of a felony? This is your electronic signature.

Yes No Publicly Held (Required: Check only one)

INDEMNITY

1. The contractor shall indemnify the Owner and hold Owner harmless from and against any and all loss, cost, damage or expense of every kind and nature (including, without limitation, court costs, expenses and reasonable attorney's fees) arising out of injuries to or death of persons (including, without limitation, the Owner, the contractor and any Subcontractor and their respective employees, agents, licensees and representatives) or damage to or destruction of property (including, without limitations, property of the Owner, the contractor and any Subcontractor and property of their respective employees, agents, licensees and representatives) in any manner except as stated in Insurance sections below, caused by, resulting from, incident to, connected with or growing out of performance of the agreement, unless caused solely by the negligent acts or omissions of the Owner, or its employees, agents, licensees or representatives.

2. Contractor shall give prompt notice to Owner's representative of all losses, damages or injuries to person or property of Owner, contractor or third person in any way related to this agreement or for which a claim might be made against Owner and shall promptly report to Owner's representative all such claims of which contractor has notice, whether relating to matters insured or uninsured.

3. No settlement of payment of any claim for loss, injury or damage or other matter as to which Owner may be charged with obligation to make any payment or reimbursement shall be made by contractor without the written approval of Owner.

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FELONY CONVICTION DETAILS

If your firm is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction. If not applicable, please enter N/A (not applicable).

(Required: Maximum 1000 characters allowed)

PLACE OF BUSINESS

For the contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendors ultimate parent company or majority owner: 1.Has its principal place of business in this state of Texas; OR 2.Employs at least 500 persons in this state.

IS YOUR PARENT COMPANY OR MAJOR OWNER A TEXAS BASED BUSINESS?

Yes No (Required: Check only one)

# OF EMPLOYEES

For the contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendors ultimate parent company or majority owner: 1.Has its principal place of business in this state of Texas; OR 2.Employs at least 500 persons in this state.

IF YOU ARE NOT A TEXAS BASED BUSINESS, DO YOU HAVE MORE THAN 500 EMPLOYEES IN TEXAS?

Yes No (Required: Check only one)

NON-COLLUSION STATEMENT

Do you affirm that your are duly authorized to execute this contract, that this company, corporation or firm has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid? This is your electronic signature.

Yes, we affirm (Required: Check if applicable)

RESPONSIBLE CONTRACTORS

Within the past three (3) years, has your company/firm been assessed any fines or penalties by a local, state, federal law enforcement or regulatory agency, or as a result of an action brought by any party under the Fair Labor Standards Act, 29 U.S.C. 201, chapter 8? This is your electronic signature.

Yes No (Required: Check only one)

EXPLANATION: RESPONSIBLE CONTRACTORS

If you selected "Yes" to the above question, please provide details and an explanation.

(Optional: Maximum 1000 characters allowed)

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PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

Pursuant to Texas Government Code Ann. Chapter 2271, if Vendor is a for-profit organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations (specifically excluding sole proprietorships) that exists to make a profit, has ten (10) or more full-time employees, and the value of the contract with Owner is $100,000 or more, Vendor certifies to the District, by submitting a proposal or signing a contract with the District, that the Vendor does not boycott Israel and will not boycott Israel during the term of this Agreement.

My company does not and will not boycott Israel. This is your electronic signature.

[Please Select One] I Agree I Do Not Agree Not Applicable…