ESBD_517326_1779114639528_02. Specification 545-45-53313.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

SPECIFICATION NO.

TxDOT 545-45-53313

DATED: MAY 2026

OEM REPLACEMENT PARTS FOR CINCINNATI SHEAR MACHINE

PUBLICATION

This specification is a product of the Texas Department of Transportation (TxDOT). This specification may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this specification is used in the procurement process by any other entity.

1. SCOPE: This specification is for the purchase of OEM replacement parts for the repair of a Cincinnati Shear machine located at the Texas Department of Transportation – Production Shop in Austin, TX.

2. DEFINITIONS OF TERMS AND ACRONYMS

2.1. ANSI – American National Standards Institute.

2.2. BPOR – Blanket Purchase Order Release – A written authorization to perform work under the contract listing the items of work to be performed and the cost based on the prices established in the BPO.

2.3. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO.

2.4. FLSA – Fair Labor Standards Act

2.5. OEM – Original Equipment Manufacturer

2.6. PM – Project manager

2.7. POC – Point-of-contact

2.8. TxDOT – Texas Department of Transportation

3. APPLICABLE LAWS AND STANDARDS: The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations.

4. PARTS PRICING: If listed as a line item on the solicitation, vendor must provide all parts necessary to complete the work. Parts will be paid at actual cost plus freight charges listed on the Pricing Schedule.

5. MISCELLANEOUS PARTS: Miscellaneous parts required to complete the work may include, but not be limited to, parts not currently listed on the Pricing Schedule.

Miscellaneous parts under this contract must not exceed $10,000. TxDOT will obtain miscellaneous parts not exceeding $10,000 under a separate contract.

SPECIFICATION NO.

TxDOT 545-45-53313

DATED: MAY 2026

6. WARRANTY REQUIREMENTS

MATERIAL WARRANTY: Materials provided under the contract must be in current production, as offered to commercial trade, and be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued materials are not acceptable.

Materials must be warranted against material defects and defects in workmanship for a period of not less than 12 months and cover 100% parts and labor. The warranty period shall commence upon date of acceptance by TxDOT. If the manufacturer’s standard warranty period exceeds 12 months, then the standard warranty period shall be in effect.

The vendor shall be ultimately responsible for the warranty. The vendor must provide the designated TxDOT representative with all manufacturers’ warranty documents upon completion of service prior to leaving the job site.

7. VENDOR PERFORMANCE: Vendor performance will be monitored on a regular basis by TxDOT.

7.1. An unsatisfactory performance determination includes, but is not limited to:

7.1.1. Failure to deliver any part listed.

7.1.2. Any requirement not met as outlined in the service requirements determined by TxDOT.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, damages and remedies provided by the contract or allowed by law.

7.2. An exceptional performance determination includes, but is not limited to:

7.2.1. Deliverables made early upon TxDOT personnel request.

7.2.2. Product upgrade substitution suggested and accepted at no additional cost to TxDOT.

7.2.3. Vendor commended for exceptional customer service, exceptional service provided.

7.2.4. Provided technical or set-up assistance when not required.