ESBD_516821_1778896154695_717-26-754, ITB for Sidewalk Replacement.pdf

INVITATION TO BID (ITB)

ITB #717-26-754

Sidewalk Replacement Work

DEADLINE FOR SUBMITTAL:

1:00 p.m. Central time, Thursday, June 4, 2026

Texas Southern University

PROCUREMENT SERVICES

Attention: Sceffers Ward

3100 Cleburne Street Mack O. Hannah Hall, Suite 333

Houston, Texas 77004 -4598

(Proposals received after the date and time specified will not be accepted)

ITB Number: 717-26-754 Sidewalk Replacement Project

Texas Southern University Date of Issuance: Friday, May 15, 2026 Procurement Services – Purchasing 3100 Cleburne Street, Room HH333 Deadline: Thursday, June 4, 2026 Houston, TX 77004 1:00 p.m. Central Time

Under Section 231.006, Family Code, the Texas Vendor ID or FEI No. Vendor certifies that the individual or business entity named in this contract, offer, or application is not ineligible to receive the COMPANY NAME specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if ADDRESS this certification is inaccurate.

CITY STATE ZIP If the paragraph above is applicable, provide names and social security number of each person with at least 25% ownership. Vendors PHONE NUMBER EMAIL ADDRESS that pre-registered this information on the

Texas Procurement and Support Services Centralized Master Bidders List have satisfied

This Vendor agrees to comply with all conditions AUTHORIZED SIGNATURE DATE shown on this form.

FAILURE TO MANUALLY SIGN WILL

TYPE OR PRINT NAME OF SIGNER DISQUALIFY BID

E-MAIL ADDRESS ___________________________________

QUOTE F.O.B. DESTINATION PREPAID & ALLOWED Check below if preference is claimed under Rule 1 TAC 113.8 DELIVERY TIME DAYS [ ] Produced in Texas and/or Texas bidder [ ] Texas agricultural products TERMS OF PAYMENT: NET____DAYS [ ] USA produced supplies, materials or Equipment FREIGHT CHARGES: [ ] Historically Underutilized Business Certified If quoting other than F.O.B. Destination Prepaid and by the TX Procurement and Support Services Allowed, indicate all freight charges. [ ] Products of persons with mental or physical Disabilities [ ] Products made of recycled materials [ ] Energy efficient products TOTAL BASE AMOUNT OF BID (Same as Base total on Pg. 13):

Sceffers Ward sceffers.ward@tsu.edu 713-313-7887 http://www.tsu.edu/ mailto:sceffers.ward@tsu.edu

Texas Southern University desires to enter a contract awarded to the company(s) offering the most advantageous proposition to the institution. Bids must be plainly marked on the envelope container or package, with the offer number and opening date.

BID DELIVERY

Bid packets are commonly submitted to TSU by one of the following methods: (1) U.S. Postal Service overnight, (2) Fed Ex overnight / Express Mail, and/or (3) Hand Deliver (recommended). Regardless of how you deliver your proposals response please note:

Campus Map:

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

TSU Post Office, 3100 Cleburne St, Houston, TX 77004 TSU Purchasing Dept, Hannah Hall room 333

ADDITIONAL COPIES

Texas Southern University requests that bidders submit one (1) paper original of your bid response, one (1) paper copy of bid your response, and a flash drive copy of your response

EQUAL OPPORTUNITY

Contractor represents and warrants that it shall not discriminate against any person on the basis of race, color, national origin, creed, religion, political belief, sex, sexual orientation, age, and disability in the performance of this Contract.

PPUUBBLLIICC IINNFFOORRMMAATTIIOONN

TSU considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature, and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded. Respondents are hereby notified that the University strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of ITB information.

WAIVER OF INCONSISTENCIES:

The University reserves the right to waive any and all minor technical inconsistencies in evaluating the proposal responses.

INCURRED EXPENSES

Any and all expenses incurred in response to this proposal are entirely the responsibility of the contractor. Neither the University, nor the State of Texas, is liable in any manner.

PRE-BID MEETING / WALKTHROUGH:

Pre Bid meeting and Site Walkthrough will be held on May 21, 2026 at 10 am. Please meet at the General Services

Building, located at 3443 Blodgett Street, Houston, Texas 77004, Suite 221.

http://www.tsu.edu/about/campus/pdf/tsu-campus-map.pdf

INQUIRIES

All inquiries regarding this Invitation to Bid must be submitted via email by Monday, May 25, 2026, by 12:00 p.m.

noon Central Time. The University will not accept questions after this date. All inquiries may result in written responses posted to the Electronic State Business Daily, available at https://www.txsmartbuy.com/esbd Questions must be emailed to Sceffers Ward at sceffers.ward@tsu.edu in Word format for ease of cutting and pasting.

ADDENDA, CHANGES AND MODIFICATIONS TO THIS BID

It is the bidder's responsibility to periodically check the Electronic State Business Daily Website https://www.txsmartbuy.com/esbd up until the offer opening time for any changes, modifications or addenda to this offer. Receipt of all addenda to this ITB should be acknowledged by returning a signed copy of each addendum with the submitted Bid. Failure to do so could result in an offer submission that cannot be considered

REFERENCES

Vendors responding to this bid must be prepared, if asked pre-award, to submit a list of at least three references your company has successfully provided products for projects of this type and magnitude. The list must include the client’s name, address, telephone number, a contact person, and a brief description of the project completed. The University shall not be confined to this list if it deems further reference investigation necessary.

SUBCONTRACTORS

Subcontractors providing services under a Contract shall meet the same requirements and level of experience as required of Respondent. No subcontract under the Contract shall relieve Respondent of responsibility for ensuring the requested services are provided. Respondents planning to subcontract all or a portion of the work to be performed shall identify the proposed subcontractors

AWARD

Texas Southern University intends to award in such a way as to gain the greatest benefit to the result of this project and therefore the University. Texas Southern University will be the sole judge of what constitutes the most advantageous proposition to the University. An award to multiple vendors is reserved by the university if so chosen.

CRITERIA FOR AWARD

The evaluation of the bid will include the overall response to the bid, and will include, but is not limited to the “Best Value Standard for Purchase of Goods or Services” and any other factor Texas Southern University deems relevant.

The University must be confident that their needs can be met. The University will evaluate and make the award on the offer that is determined to be the best value to the University based on the criteria listed below. All bids must be complete and convey all the information requested to be considered responsive.

Considerations for award of this contract will include the factors in accordance with Government Code 2155.074.

Best Value Standard for Purchase of Goods or Services are as follows:

(a) For a purchase of goods and services under this chapter, each state agency, including Texas Southern University and shall purchase goods and services that provide the best value for the state.

(b) In determining the best value for the state, the purchase price and whether the goods or services meet specifications are the most important considerations. However, the Texas Procurement and Support

Services or other state agency may, subject to Subsection (c) and Section 2155.075, consider other relevant factors, including:

https://www.txsmartbuy.com/esbd mailto:sceffers.ward@tsu.edu https://www.txsmartbuy.com/esbd

(1) Proposed costs

(2) Stability and success of contractor’s business

(3) Quality and reliability of the goods and services

(4) Delivery terms and proposed transition plan

(5) Indicators of probable contractor performance under the contract such as past contractor performance, the contractor's financial resources and ability to perform, the contractor's experience or demonstrated capability and responsibility, and the contractor's ability to provide reliable maintenance agreements and support

(6) Other factors relevant to determining the best value for the state in the context of a particular purchase

Added by Acts 1997, 75th Leg., ch. 1206, § 6, eff. Sept. 1, 1997.

Amended by Acts 2001, 77th Leg., ch. 1422, § 14.16, eff. Sept. 1, 2001.

PUBLICITY

Contractor agrees that it shall not publicize this Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of the University's employees or use the University's name in connection with any sales promotion or publicity event without the prior express written approval of the University.

BID TABULATION

Electronic copy of the submittal tabulation sheet will be made available after the scheduled public bid opening per request through Purchasing. Only names of respondents and total bid price will be released to the public at the public bid opening. All other information will be kept confidential until after successful contract award.

SEVERABILITY

In case any provision hereof, or of any resulting agreement or purchase order, shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid or unenforceable provision had not been included herein.

GOVERNING LAW

This Contract, including, without limitation, this ITB and any resulting agreement or purchase order, shall be construed and governed by the laws of the State of Texas.

HOUSE BILL 1295

The awarded vendor may be required to submit the State of Texas House Bill 1295, Certificate for Interested Parties, if your bid response is over $100,000; unless you are a publicly traded company. If your price is over $100,000 you must complete the 1295 form and include it in your response. Mr. Britt is the contact person. The bid number is the contract number.

If not applicable, then clearly state this point as well.

FIRM PRICING

Prices contracted for are to be guaranteed firm pricing for ninety (90) days from the bid deadline.

TERMINATION FOR FAILURE TO MEET SPECIFIED DELIVERY

Should the contractor consistently fail to meet the specified delivery, Texas Southern University reserves the right to cancel upon 10 days written notice. Texas Southern University specifically reserves the right to purchase these items elsewhere when delivery cannot be met, and Texas Southern University deems it necessary to override the contractual agreement.

FIXED ESCALATION CLAUSE

Bidders must certify a fixed, maximum percentage of escalation for both the initial and any subsequent terms of the contract as specified. This percentage will be employed in the evaluation and award of any contract resultant of the bid. The maximum annual percentage of escalation is ______%. If this field is not filled in, an escalation of 0% will be assumed.

RIGHT TO TERMINATE

The University reserves the right to terminate this contract or any portion thereof on thirty (30) days written notice.

Grounds for cancellation shall include, but are not limited to the following:

1) Failure to provide timely prompt service, and

2) Failure to provide quality products.

The University shall be the sole judge of acceptable service as indicated above.

TERMINATION

For termination, which is not based upon cause, thirty (30) day written notice shall be given to the contractor.

AMENDMENTS

This Contract may be amended only upon written agreement between Texas Southern University and Contractor;

however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void.

PROTECTION OF PROPERTY

Vendors shall always guard against damage or loss to the University property or of other vendors, suppliers or contractors, and shall be responsible for replacing or repairing, or for the cost of repairs or replacement of any such loss or damage. The University may require payment or require such additions and/or adjustments to the Vendor’s assessment to ensure reimbursement or replacement for such loss or damage to property incurred by the Vendor or its agents

INDEMNIFICATION

CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE STATE OF TEXAS, ITS OFFICERS, AND EMPLOYEES, AND TEXAS SOUTHERN UNIVERSITY ITS OFFICERS, AND EMPLOYEES AND

CONTRACTORS, FROM AND AGAINST ALL CLAIMS, ACTIONS, SUITS, DEMANDS, PROCEEDINGS, COSTS, DAMAGES, AND LIABILITIES, INCLUDING WITHOUT LIMITATION ATTORNEYS’ FEES AND COURT COSTS, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM ANY ACTS OR OMISSIONS OF CONTRACTOR OR ANY AGENT, EMPLOYEE, SUBCONTRACTOR, OR SUPPLIER OF CONTRACTOR IN THE EXECUTION OR

PERFORMANCE OF THIS CONTRACT. CONTRACTOR SHALL COORDINATE ITS DEFENSE WITH THE

TEXAS ATTORNEY GENERAL AS REQUESTED BY TEXAS SOUTHERN UNIVERSITY.

THIS PARAGRAPH IS NOT INTENDED TO AND SHALL NOT BE CONSTRUED TO REQUIRE CONTRACTOR TO INDEMNIFY OR HOLD HARMLESS THE STATE OR TEXAS SOUTHERN UNIVERSITY FOR ANY CLAIMS OR LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF TEXAS SOUTHERN UNIVERSITY

OR ITS EMPLOYEES.

VENDOR CERTIFICATION / ACCEPTANCE

The undersigned hereby certifies that he has read, understands, and agrees that acceptance by Texas Southern University of the bidder’s offer by issuance of a purchase order will create a binding legal contract. Further he agrees to fully comply with documentary forms herewith made a part of this specific procurement

NAME OF COMPANY:

AUTHORIZED SIGNATURE:

TYPED NAME & TITLE:

Executive Order GA-48 Compliance Statement (Higher Education)

Pursuant to Executive Order GA-48 issued by Greg Abbott, Respondent affirms its understanding of and commitment to comply with all applicable requirements related to foreign adversary restrictions as they apply to public institutions of higher education.

Respondent certifies that it is not owned by, controlled by, or affiliated with any entity identified as a foreign adversary and does not participate in prohibited foreign talent recruitment programs or restricted research collaborations. Respondent further certifies that it does not receive funding, contractual support, or other resources from prohibited foreign sources that would conflict with the requirements of this Executive Order.

In support of institutional research security and academic integrity, Respondent agrees to fully disclose any foreign affiliations, partnerships, funding sources, or collaborative arrangements that may involve foreign entities. This includes, but is not limited to, research sponsorships, joint academic programs, data-sharing agreements, and subcontracting relationships.

Respondent acknowledges that any resulting agreement may be subject to enhanced compliance measures, including review of research activities, data access limitations, export control considerations, and restrictions on the use of certain technologies, equipment, or personnel connected to foreign adversaries.

Respondent further agrees to comply with all institutional policies related to international travel, remote work conducted outside the United States, and access to university systems or sensitive data, where applicable to the services provided.

Failure to comply with the provisions of Executive Order GA-48 and applicable institutional policies may result in disqualification from the solicitation process, contract termination, and/or other remedies available under law.

Vendor Certification – Executive Order GA-48 Compliance

The Respondent must complete the following certification. Failure to complete this section may result in disqualification.

☐ Certified Compliant

Respondent affirms that it is fully compliant with the requirements of Executive Order GA-48 and has no prohibited affiliations, funding sources, or engagements.

☐ Disclosure Required

Respondent affirms compliance but has disclosed below any affiliations, funding sources, partnerships, or activities that may require review under GA-48.

☐ Non-Compliant

Respondent is unable to certify compliance with Executive Order GA-48.

If “Disclosure Required” is selected, provide details below (attach additional pages if necessary):

Authorized Representative Name: __________________________________________

Title: _________________________________________________________________

Company Name: __________________________________________________________

Signature: _______________________________________ Date: ____________

ATTACHMENTS

The following attachments are to be considered as part of this bid:

TSU Terms and Conditions Form 1295, if applicable Project Timeline Specifications pages Pricing Sheet

PREFERENCES

See Section 2.38 of the State of Texas Procurement Manual regarding preferences. Check below to claim a preference under 34 TAC

Rule 20.38

( ) Supplies, materials or equipment produced in TX or offered by TX bidder or TX bidder that is owned by a service-disabled veteran *

( ) Agricultural products produced or grown in TX

( ) Agricultural products and services offered by TX bidders*

( ) USA produced supplies, materials or equipment

( ) Products of persons with mental or physical disabilities

( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel

( ) Energy Efficient Products

( ) Rubberized asphalt paving material

( ) Recycled motor oil and lubricants

( ) Products produced at facilities located on formerly contaminated property

( ) Products and services from economically depressed or blighted areas

( ) Vendors that meet or exceed air quality standards

( ) Recycled or Reused Computer Equipment of Other Manufacturers

( ) Foods of Higher Nutritional Value

Scope of Work

Sidewalk Replacement – Sterling Student Center

Project Overview

Texas Southern University (TSU) seeks a contractor that shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, fees, testing, disposal services, and incidentals necessary to remove and replace approximately 396 linear feet of existing concrete sidewalk at the Sterling Student Center. Work shall include demolition, excavation, subgrade preparation, formwork, reinforcement, concrete placement, finishing, curing, restoration, and site cleanup in accordance with applicable local, state, ADA, and industry standards.

The Contractor shall coordinate all work to minimize disruption to pedestrian traffic and university operations while maintaining a safe work environment throughout the duration of the project. Contractor shall provide a project timeline from start to completion of the project.

I. Project Preparation and Mobilization

1. Permits and Utility Coordination

• Obtain all permits, licenses, inspections, and approvals required for execution of the work.

• Coordinate with utility locating services and notify 811 prior to excavation activities.

• Verify and protect all existing underground utilities, irrigation systems, conduits, and adjacent structures.

2. Site Protection and Safety

• Provide and maintain all required safety measures including barricades, fencing, caution tape, warning signage, and pedestrian detours.

• Maintain safe and continuous pedestrian access around the work area.

• Implement traffic and pedestrian control measures in compliance with OSHA and local requirements.

• Contractor shall prepare and maintain a Job Safety Analysis (JSA) for all phases of work.

3. Layout and Field Verification

• Verify existing dimensions and site conditions prior to commencing work.

• Establish layout lines, grades, elevations, and slopes for the new sidewalk installation.

• Identify limits of demolition and replacement areas with university representative approval prior to demolition.

II. Demolition and Site Preparation

1. Saw-Cutting and Demolition

• Saw-cut existing concrete at designated joints or approved termination points to provide clean edges and prevent damage to adjacent surfaces.

• Remove existing damaged sidewalk sections, curbing, and other deteriorated materials designated for replacement.

• Remove and legally dispose of all demolition debris off-site.

2. Excavation and Subgrade Preparation

• Excavate to required depth to accommodate a minimum 4-inch concrete sidewalk section and base preparation.

• Remove unsuitable soils, roots, organic material, and debris from the excavation area.

• Fine grade subgrade to required elevations and drainage slopes.

3. Subgrade Compaction

• Compact subgrade to a minimum of 95% standard proctor density to minimize future settlement.

• Proof-roll and stabilize soft or unstable areas as required.

• Provide additional base material where necessary to achieve proper compaction and support.

III. Formwork, Reinforcement, and Jointing

1. Formwork

• Install straight and secure wood or metal forms to achieve required alignment, grade, and slope.

• Maintain a minimum slope of approximately 2% or as required to ensure positive drainage away from buildings and walking surfaces.

2. Reinforcement

• Furnish and install reinforcement materials including welded wire mesh or reinforcing steel as required by applicable codes and project requirements.

• Reinforcement shall be properly supported and positioned within the slab during concrete placement.

3. Expansion and Control Joints

• Install expansion joint material at interfaces between new and existing concrete and at fixed structures.

• Install control joints at intervals consistent with industry standards and local specifications, generally not exceeding 30 feet spacing.

• Tool or saw-cut joints to control cracking and provide a uniform appearance.

IV. Concrete Placement and Finishing

1. Concrete Placement

• Furnish and place 4-inch thick concrete with a minimum compressive strength of 3,500 PSI.

• Concrete placement shall conform to applicable ASTM and local standards.

• Consolidate concrete as necessary to eliminate voids and air pockets.

2. Finishing Operations

• Screed and float concrete to achieve proper elevation and surface uniformity.

• Provide a broom finish perpendicular to pedestrian traffic for slip resistance.

• Tool and finish all edges, joints, and transitions to prevent chipping and deterioration.

• Repair or replace adjacent curbing impacted by the work.

3. ADA Compliance

• Ensure all sidewalks, ramps, cross slopes, running slopes, and transitions comply with current ADA accessibility standards and applicable codes.

• Correct any non-compliant conditions encountered within the scope limits.

V. Curing, Restoration, and Closeout

1. Concrete Curing

• Cure concrete in accordance with industry standards using curing compound, wet curing methods, or approved alternatives.

• Protect newly poured concrete from pedestrian traffic, weather damage, and premature loading until adequately cured.

2. Form Removal and Surface Restoration

• Remove forms carefully to prevent damage to new concrete.

• Restore disturbed areas adjacent to the work including grading, topsoil placement, seeding, or sod installation within two (2) feet of the new sidewalk.

3. Cleanup and Disposal

• Remove all excess materials, debris, equipment, and waste from the project site daily and upon completion.

• Dispose of waste materials in accordance with applicable environmental regulations.

• Concrete washout shall not be permitted in storm drains, landscaped areas, or adjacent paved surfaces.

Contractor Responsibilities

The Contractor shall:

• Provide experienced personnel qualified to perform concrete sidewalk construction and repairs.

• Coordinate work schedule with the University’s designated representative.

• Protect existing structures, utilities, landscaping, and adjacent improvements from damage.

• Repair any damage caused by Contractor operations at no additional cost to the University.

• Maintain the project site in a clean and safe condition throughout the project duration.

• Comply with all OSHA, ADA, state, local, and university safety and construction requirements.

Deliverables

Upon completion of the project, the Contractor shall provide:

• Final cleanup and removal of all construction materials.

• Inspection and approval of completed work by the University representative.

• Any applicable warranties for workmanship and materials.

• Documentation of permits and required inspections, if applicable.

*BID PRICING SHEET

Sidewalk Replacement – Sterling Student Center

Project Name: Sidewalk Replacement – Sterling Student Center

Solicitation No.: _______________________

Bidder Name: _________________________

Company Address: _____________________

Telephone Number: _____________________

Email Address: _________________________

PRICING SCHEDULE

Item No.

Description of Work Estimated Quantity

Unit Unit Price Extended Price

Mobilization, Permits, Traffic Control, Safety Barricades, and Site Protection

1 LS $__________ $__________

Saw-Cutting and Removal of Existing Sidewalk and Debris Disposal

396 LF $__________ $__________

Excavation, Grading, and Subgrade Preparation/Compaction

396 LF $__________ $__________

Furnish and Install Formwork, Reinforcement, and Expansion Joints

396 LF $__________ $__________

Furnish and Install 4” Thick, 3,500 PSI Concrete Sidewalk with Broom Finish

396 LF $__________ $__________

6 Curb Repair and Replacement (As Required) 1 ALLOW $__________ $__________

7 ADA Compliance Adjustments and Transitions 1 LS $__________ $__________

8 Backfill, Topsoil, Seed/Sod Restoration 1 LS $__________ $__________

9 Final Cleanup and Waste Removal 1 LS $__________ $__________

BASE BID TOTAL

Description Amount

Total Base Bid Amount $__________________

ALTERNATE PRICING (IF REQUESTED)

Alternate No. Description Price

Alternate 1 Additional Sidewalk Replacement per Linear Foot $__________/LF

Alternate 2 Additional Curb Replacement per Linear Foot $__________/LF

Alternate 3 Removal and Replacement of Unsuitable Subgrade Material $__________/CY

UNIT PRICES

The following unit prices shall include all labor, materials, equipment, overhead, profit, supervision, disposal, and incidentals required for complete installation.

Item Unit Price

Additional 4” Concrete Sidewalk Replacement $__________/LF

Additional Excavation $__________/CY

Additional Reinforcing Steel $__________/LB

Additional Topsoil and Sod Restoration $__________/SY

BIDDER CERTIFICATION

The undersigned certifies that the prices submitted herein have been carefully reviewed and are submitted as the total cost for the work described in the solicitation documents and specifications.

Authorized Representative: _______________________________________

Title: _________________________________________________________

Signature: _____________________________________________________

Date: _________________________________________________________

Drawing Sidewalk Project S-1 Lot and Student Center

End of this solicitation