ESBD_516611_1778874748067_Submission Instructions - 721-26087.docx

DOCX document 71 KB Posted May 15, 2026

Attached to: Brand Infrastructure and Implementation Services for Dell Medical School
Solicitation number: 721-26087
Issued by: Texas

About this file

Written by GovTribe AI · May 20, 2026

This is a Submission Instructions document for a Texas state and local contract opportunity (Contract ID 721-26087). The document outlines the procedural requirements and guidelines that bidders must follow when submitting proposals or bids for this procurement. Key submission requirements typically include specifications for proposal format, required documentation, delivery methods, deadline adherence, and contact information for inquiries. The instructions establish the official submission process and ensure all bidders have clear direction on how to properly respond to the solicitation requirements.

The document serves as an administrative guide to facilitate organized bid collection and evaluation processes. Bidders are required to carefully review all submission instructions to ensure compliance with formatting standards, document requirements, and submission deadlines, as non-compliant submissions may be rejected regardless of proposal quality. The instructions establish the framework within which the Texas jurisdiction will receive, organize, and process all incoming bids for this contract opportunity.

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name

Type

# Files

Requirement

Instructions

Attachment Three

File Type: PDF (.pdf)

Multiple

Required

Minimum Requirements 1: Enterprise Brand Infrastructure Experience.

Proven experience implementing scalable brand systems for large, complex organizations (e.g., academic medical centers, higher education, healthcare systems).

Data Type: Text

N/A

Required

Minimum Requirements 2: Multi‑Platform Template & System Expertise. Demonstrated experience and success delivering implementation‑ready templates that function across regulated enterprise platforms and self‑service environments.

Data Type: Text

N/A

Required

Minimum Requirements 3: Change Enablement & Adoption Focus. Experience delivering training, documentation, and governance models that reduce dependency on centralized or custom design services.

Data Type: Text

N/A

Required

Minimum Requirements 4: Fixed‑Deadline Delivery Experience. Successful execution of projects with hard, non‑negotiable launch dates comparable to the September 1, 2026 requirement. Provide a workback plan with critical, executable milestones.

Data Type: Text

N/A

Required

Appendix One - Execution of Offer

File Type: PDF (.pdf)

Multiple

Required

By signing the Execution of Offer (APPENDIX ONE), Proposer agrees to comply with Certificate of Interested Parties laws (ref. §2252.908, Government Code) and 1 TAC §§46.1 through 46.5) as implemented by the Texas Ethics Commission (TEC), including, among other things, providing TEC and University with information required on the form promulgated by TEC and set forth in ATTACHMENT EIGHT. Proposer may learn more about these disclosure requirements, including applicable exceptions and use of the TEC electronic filing system, by reviewing §2252.908, Government Code, and information on the TEC website at https://www.ethics.state.tx.us/resources/FAQs/FAQ_Form1295.php.

Data Type: Text

N/A

Required

Does Respondent accept all terms and conditions in the solicitation and Attachment TWO without exceptions?

Data Type: Yes/No

N/A

Required

If Proposer takes exception to any terms or conditions set forth in the Agreement (ref. ATTACHMENT TWO), Proposer must submit a red-lined version of ATTACHMENT TWO and a detailed list of reasons for the exceptions as part of its proposal.

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple

Optional

Addendum Acknowledgement Form

File Type: PDF (.pdf)

Required

Acknowledgement to Attachment One - General Informaiton

Data Type: Yes/No

N/A

Required

Respondent acknowledges the deliverable requirements in the attached document file labeled Scope of Work.

Data Type: Yes/No

N/A

Required

Discounts Offered

Data Type: Text

N/A

Required

TOTAL COST

Data Type: Currency

N/A

Required

Bid Table by Phase (BidTable A) (BT-18IG)

BidTable: Datatable

N/A

Required

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

Phase Two BidTable (BidTable B) (BT-14NL)

BidTable: Datatable

N/A

Required

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

Price Schedule Supporting Documents

File Type: PDF (.pdf)

Multiple

Required

Prompt Payment Discount:

Data Type: Percentage

N/A

Required

Please indicate that you will accept payment under the SUA Program.

Data Type: Yes/No

N/A

Required

Cooperative Contract Name

Data Type: Text

N/A

Required

Cooperative Contract Number

Data Type: Text

N/A

Required

Cooperative Contract Term

Data Type: Text

N/A

Required

Cooperative Contract Website Link

Data Type: Text

N/A

Required

Company Name

Data Type: Text

N/A

Required

Contact Name

Data Type: Text

N/A

Required

Contact Title

Data Type: Text

N/A

Required

Contact Email Address

Data Type: Text

N/A

Required

Date

Data Type: Text

N/A

Required

Signature

Data Type: Text

N/A

Required

Respondent's Cover Letter

Multiple

Required

Additional Project Supporting Documents (Optional)

File Type: PDF (.pdf)

Multiple

Optional

Response: Qualifications, Abilities, and Reputation

Multiple

Required

Response: Quality of Proposed Services

Multiple

Required

Response: Ability to Meet University's Needs

Multiple

Required

Response: Staffing Resources and Past Business Relationship Strength the University.

Multiple

Required

Response: Timeline Plan to meet implementation date

File Type: PDF (.pdf)

Multiple

Required

Response: Company Information and Financial Review

Multiple

Required

Commodity Codes

Commodity Set

Commodity Code

Title

Description

NIGP

918

Consulting Services

NIGP

91501

Advertising Agency Services

NIGP

91807

Advertising Consulting

NIGP

91821

Business Consulting

NIGP

91826

Public Relations Consulting

NIGP

91875

Management Consulting

NIGP

91876

Marketing Consulting

NIGP

91877

Mail Consulting

NIGP

92040

Programming Services, Computer, Including Mobile Device Applications

NIGP

92416

Course Development Services, Instructional and Training

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested BidTables:

You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/235916

The Question period for this opportunity starts May 15, 2026 12:00 PM CDT. The Question period for this opportunity ends May 22, 2026 12:00 PM CDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 05, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us header1_image1.png

File details come from the government source that posted it. Updated May 20, 2026.