ESBD_516091_1780323072647_Addendum No. 1.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0017367
- Issued by
- Cameron County, Texas
About this file
This is Solicitation Addendum No. 1, issued on June 1, 2026, by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services on behalf of HHSC and the Department of State Health Services (DSHS) for fence and gate installation services at Rio Grande State Center (RGSC) in Harlingen, Texas. The project scope encompasses installation of approximately 392 linear feet of 8-foot-high, 9-gauge galvanized chain link fencing with 1-inch anti-climb mesh at Building 514, including site surveying and utility clearance, framework and post installation with concrete footings, fence fabric installation, assembly and installation of four 12-foot sliding tail track gates with 3-foot tracks, installation of one single swing pedestrian gate, site cleanup, and operational testing. A mandatory on-site visit occurred on May 20, 2026, at 10:30 AM at 1401 S Rangerville Road, Harlingen, TX 78552. The questions and clarifications deadline was May 25, 2026, at 5:00 PM, with responses posted by May 28, 2026. The bid response deadline is June 4, 2026, at 10:30 AM Central Time. The contract is effective upon award through August 31, 2026, with HHSC retaining the discretionary option to extend for up to one additional year. Work is authorized Monday through Friday between 8:00 AM and 5:00 PM Central Time.
This addendum provides clarifications to vendor questions regarding project specifications, including confirmation that the existing cage gate will be relocated to the back with 1-inch mesh installed along the front at 8 feet high, all posts must be Schedule 40 pipe with 1-inch 9-gauge galvanized mesh, terminal posts require 4-foot depth and line posts require 3-foot 6-inch depth per local code and windstorm load requirements, and all fasteners and fixtures must be galvanized. The addendum specifies that the vendor/contractor is responsible for utility location, preparing project layout drawings, and coordinating with the owner regarding underground utilities. Existing concrete, asphalt, and grass areas disturbed during installation must be restored to their original condition. The addendum confirms that no existing fencing removal is required, as the Campus will be responsible for removing old fencing. Equipment and materials may be staged at the Building 514 maintenance shop yard. Respondents must acknowledge receipt of this addendum and return the signed acknowledgment form with their solicitation response or email it to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time to avoid disqualification.
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Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Isaiah.Wilczynski1@hhs.texas.gov
DueDate: 2026-06-05
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-06-01
TextField30: (512) 406-2668
TextField32: Solicitation Addendum No. 1 - 06/01/2026
- Attached is the mandatory visit sign in sheet for May 20, at 10:30 AM
- Attached is the PCS 134 responses to vendor questions.
- Addendum Date has been updated in the PCS 137 Solicitation Document
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Page 1 of 4 Reviewed Date 09/18/2025
Solicitation Title: Fence & Gate Installation in BLDG. 514 at Rio Grande State Center (RGSC)
Solicitation Number: HHS0017367
# Reference Question Response
1.
Can the owner please provide a map of underground utilities of where new fencing and gates will be installed?
Underground utilities are unknown to the owner, and we do not have a map. Vendor/Contractor responsible for utility location.
2.
If during excavation, Vendor/Contractor notices underground utilities, please provide the procedure on how to proceed?
Discuss and coordinate with owner on an acceptable industry standard solution.
3.
During removal/excavation of existing concrete or asphalt that was disturbed, will Vendor/Contractor have to restore with concrete or asphalt as was existing?
Yes
4.
During removal/excavation of existing grass areas that was disturbed, will Vendor/Contractor have to restore with seeding and grading?
Re-Grading only after disturbing soil.
5.
If there are any brushes, trees in the way of new fencing and gates, is the owner or Vendor/Contractor, responsible to remove brushes and trees?
There are no trees or bushes along the linear area where the new fencing will be installed.
Effective Date 06/26/2015 Page 2 of 4 Reviewed Date 09/18/2025
6. What's the working days and hours? Monday – Friday 8AM – 5PM
7.
In the current scope of work, there is no mention of removing any existing fencing and gates. Please confirm if there are existing fencing and gates to remove?
No existing fencing will need to be removed. The Campus will be responsible for removing the old fencing.
8.
Can Owner please provide drawing plan of where the new fencing and gates will be located? In order to confirm the same locations, as was shown during bid site visit.
Vendor/Contractor is responsible for project layout drawing up their own plan during the site visit. The project layout was discussed. The SOW is included in the bid packet.
9.
Please confirm the existing cage gate on the front will be relocated to the back.
Yes. It will be relocated to the back side and 1” mesh to be installed all along the front at 8’ high.
10.
Please confirm that the front and back of an existing cage should be reinforced with horizontal fence pipes.
Contractor and/or vendor means and methods to be practiced accordingly.
11.
Please confirm that there are (3) three locations of new fencing and gates next to Bldg. 514?
Information was provided during walk through
Effective Date 06/26/2015 Page 3 of 4 Reviewed Date 09/18/2025
12.
Please confirm that one 6’ pedestrian gate and (4) four of 12’ track gates?
Correct.
13.
Are all posts schedule 40 included the top rails and brace rails?
Yes sch 40 and 1”- 9-gauge galvanized mesh
14.
Does the track gate require a concrete trim and rail, or will it be the rolling wheeled gates?
1’6” trim with a rail track
15.
Will the pedestrian and track gates require the 1" antic limb mesh and 9 gauge?
Yes
16.
Will all new pedestrian and track gates be manually opened and closed? No automatic/electric gates?
Correct
17.
Is there a specific depth required for the terminal and line posts?
As required by local code/windstorm load requirements as indicated in SOW Minimum depths of:
Terminal posts to have a 4’ depth Line posts to have a 3’6” depth
18.
Please confirm that all fissures such as top caps, fences ties, tie wire, tension wire, bolts and nuts etc.
need to be galvanized.
Yes, Confirmed
Effective Date 06/26/2015 Page 4 of 4 Reviewed Date 09/18/2025
19.
Where can Vendor/Contractor stage equipment and materials?
At building 514 maintenance shop yard.
20.
Please confirm that the vendor /contractor is to use heavy-duty preformed steel ties designed specifically to secure chain link fabric to structural posts and rails in high-security environments like correctional institutions?
Yes, Confirmed
21.
Are the steel ties to be galvanized? Yes
IFB #HHSOOL7367 - Fence & Gate Installation in BLDG. 514 at Rio Grande
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