ESBD_515989_1779292297134_HHS0017314_PCS-134_Question and Answer.pdf

This is a Question and Answer document issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division in response to inquiries regarding Invitation for Bids No. HHS0017314 for plumbing parts, equipment, and supplies for the Lubbock State Supported Living Center. The solicitation seeks to establish blanket purchase order contracts for thirty line items of plumbing and HVAC maintenance supplies and equipment, including thermostatic mixing valves, fill valves, faucets, toilets, tanks, pumps, copper and PEX piping components, electrical igniters, wax seals, angle stops, laundry tubs, PVC adapters and couplings, foil tape, solder, and abrasive materials. The questions and clarifications deadline was May 22, 2026, with posted responses due May 27, 2026, and the response submission deadline is June 3, 2026 at 10:30 AM Central Time. The initial contract term runs from September 1, 2026 through August 31, 2027, with one optional one-year extension available at HHSC's sole discretion. Standard delivery is fourteen days after receipt of purchase order.

This Question and Answer document addresses a key bidder inquiry regarding pricing requirements for the blanket purchase order. The response clarifies that the listed products are for evaluation purposes only and that pricing must be held firm and fixed for the contract life, inclusive of all labor, materials, equipment, supplies, freight, and related expenses on an F.O.B. Destination basis with prepaid freight included. The estimated contract value is up to $50,000 based on historical annual spending. Awards will be made to the bidder offering best value to the State based on meeting specifications, delivery capability, and price—not necessarily the lowest-priced response—and are contingent on approval by the HHSC Executive Commissioner. The Historically Underutilized Business (HUB) Program applies to this procurement, encouraging subcontracting opportunities with certified HUBs. The contract remains subject to appropriations and fund availability with no guarantee of volume or compensation.