ESBD_514929_1778627140936_FY26005RFQuoteRebid, External Monitor for Child Care Quality Program.pdf

PDF 323 KB Posted May 13, 2026

Attached to: External Monitor for Child Care Quality Program
Solicitation number: FY26006RFQuoteRebid
Issued by: Texas

About this file

Written by GovTribe AI · May 14, 2026

This is a Request for Quote (RFQ) document issued by Workforce Solutions Borderplex (WSB), a regional government entity and non-profit organization serving six counties in far West Texas (Brewster, Culberson, El Paso, Hudspeth, Jeff Davis, and Presidio). WSB seeks a qualified external monitor to conduct an annual independent review of the Child Care Quality (CCQ) program. The scope of work includes conducting one annual compliance review of CCQ activities and expenditures, evaluating alignment with Texas Workforce Commission (TWC) guidelines and WSB policies, utilizing risk-based monitoring approaches, assessing fiscal and programmatic processes, and providing a comprehensive written monitoring report with findings, recommendations, and corrective actions. The selected vendor must also present results to WSB leadership and remain available for follow-up questions. Proposals must include a cover letter, overview of relevant experience, monitoring methodology, proposed timeline, budget proposal with all costs, and references. The submission deadline is 3:00 PM (MST) on the specified date, with late submissions not accepted. Proposals will be evaluated based on experience, approach, and cost, with shortlisted candidates potentially invited for interviews. The contract terms include progressive payments and multiple annual renewals.

Qualified vendors must demonstrate proven expertise in monitoring and compliance reviews for childcare and fiscal programs, familiarity with TWC Child Care Quality requirements, strong analytical and communication skills, and the ability to remain objective and impartial. The funding sources include the Department of Labor/ETA WIOA Formula Grants and Wagner-Peyser, the Department of Health and Human Services TANF and Child Care Development Fund, and the Food and Nutrition Service SNAP Employment & Training. WSB reserves the right to reject any proposals and negotiate modifications with the selected vendor, with the chosen vendor expected to enter into a formal agreement with Workforce Solutions Borderplex.

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Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Texas: 711 (Voice) or 1-800-735-2989 (TTY). Igualdad de oportunidades de Empleo/Programas. Equipo auxiliar y servicios de apoyo están disponibles para personas con discapacidad al ser requeridos. Relay Texas: 711 (Voz) o 1-800-735-2989 (TTY) Este documento contiene información importante sobre los requisitos, los derechos, las determinaciones y las responsabilidades del acceso a los servicios del sistema de la fuerza laboral. Hay disponibles servicios de idioma, incluida la interpretación y la traducción de documentos, sin ningún costo y a solicitud.Funded by all or in part of, the Department of Labor/ETA WIOA Formula Grants and Wagner-Peyser; the Department of Health and Human Services TANF and Child Care Development Fund; and the Food and Nutrition Service SNAP Employment & Training.

FY26005RFQuoteReBid

External Monitor for Child Care Quality Program

I. Introduction:

Workforce Solutions Borderplex (WSB) is a regional government entity and non-profit organization established to act as an arm of the State of Texas to carry out the governmental functions of workforce development. WSB is certified by the Texas Workforce Commission as the local workforce development board for the six counties of far West Texas—Brewster, Culberson, El Paso, Hudspeth, Jeff Davis, and Presidio—encompassed within the Workforce region. WSB's functions include overseeing integrated workforce training, education, and related services and programs for the area.

WSB provides a wide range of assistance to job seekers, including youth, underemployed, unemployed, and displaced workers, in the six-county region along the U.S.-Mexico border from El Paso to the east of Presidio County. Services include, but are not limited to, job search activities, career counseling, training assistance, job preparation activities, placement assistance, and access to technology resources. WSB also assists qualifying families who require childcare to work, attend school, or receive training by providing childcare subsidies. In addition, WSB assists employers with services including assessment, pre-screening, recruitment screening, and testing.

In addition, WSB supports the Child Care Quality (CCQ) program, which provides resources and initiatives designed to strengthen early childhood education and care across the Borderplex region. To promote accountability, compliance, and continuous improvement, WSB is seeking an external monitor to conduct an annual independent review of the strategic planning and expenditure oversight associated with CCQ initiatives. The selected consultant will assess current program operations for alignment with applicable funding requirements, review and evaluate program expenditures, and offer guidance to support effective and compliant resource allocation. The overall purpose of this engagement is to enhance program outcomes, maintain fiscal accountability, and advance continuous quality improvement in childcare services.

II. Project Overview:

WSB invites qualified individuals or firms to submit proposals to conduct an annual monitoring review of the Child Care Quality program.

The selected external monitor will evaluate compliance with Texas Workforce Commission (TWC) requirements, Workforce Solutions Borderplex (WSB) policies, and all applicable federal regulations. A comprehensive written monitoring report outlining findings and recommendations will be required.

III. Scope of Work:

The selected external monitor will:

1. Conduct one annual review of Child Care Quality program activities, expenditures, and documentation.

2. Evaluate compliance with TWC guidelines, WSB policies, and applicable federal requirements.

3. Utilize a risk-based monitoring approach to determine sample size, areas of review, and level of testing.

4. Evaluate fiscal and programmatic processes to ensure expenditures are properly documented, allowable under funding guidelines, and aligned with program objectives.

5. Provide a final monitoring report that includes findings, recommendations, and corrective actions (if necessary).

6. Present results to WSB leadership and answer questions as requested.

7. Be available for follow-up questions and clarification after submission of the final report.

IV. Requirements:

The selected vendor must demonstrate:

- Experience: Proven expertise in monitoring and compliance reviews for childcare and fiscal programs.

- Knowledge: Familiarity with TWC Child Care Quality requirements, fiscal review, and early childhood education initiatives.

- Skills: Strong analytical and communication skills, with the ability to prepare clear and actionable reports.

Independence: Ability to remain objective and impartial

V. Proposal Submission:

Proposals must include:

1. Cover letter expressing interest.

2. Overview of relevant monitoring and compliance experience.

3. Methodology for conducting the annual review.

4. Proposed timeline for review and reporting.

5. Budget proposal including all costs.

6. References.

VI. Submission Deadline:

All proposals must be submitted via email to procurement@borderplexjobs.com by 3:00 PM (MST) on Date. Late submissions will not be considered. For any questions, please contact the Araceli Fierro at Araceli.fierro@borderplexjobs.com.

VII. Selection Process Proposals will be evaluated based on experience, approach, and cost. Shortlisted candidates may be invited for interviews before final selection.

VIII. Additional Information WSB reserves the right to reject any proposals and negotiate modifications with the selected vendor. The chosen vendor will be expected to enter into a formal agreement with Workforce Solutions Borderplex.

Contract Terms (Select):

• Payment Terms: Progressive Payments

• Renewal Terms: Multiple annual renewals

File details come from the government source that posted it. Updated May 14, 2026.