ESBD_513043_1778076603057_Solicitation & Committee Information.pdf
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- Solicitation number
- 6100019287
- Issued by
- Bexar County, Texas
About this file
Summary
This is a solicitation and committee information document from the State of Texas. The document outlines procurement procedures and committee composition for evaluating state contract proposals. The solicitation establishes the framework for vendor selection, including the formation of an evaluation committee responsible for reviewing bids, conducting technical assessments, and making award recommendations. The document specifies the roles and responsibilities of committee members, procedural requirements for bid submission and evaluation, and the criteria by which proposals will be assessed. Response deadlines and submission procedures are established to ensure orderly processing of bids, with detailed instructions provided for vendors regarding proposal format, required documentation, and compliance standards.
The document addresses evaluation methodologies, scoring procedures, and the weighting of evaluation criteria used to assess vendor qualifications and proposal quality. It establishes the composition and authority of the selection committee, including provisions for conflict of interest disclosures and impartiality requirements among committee members. The solicitation includes provisions for protests, appeals, and dispute resolution processes available to bidders. Additional details address insurance requirements, bonding provisions, and compliance documentation necessary for contract award. The document establishes the framework for contract administration and ongoing vendor performance monitoring following award.
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Text version
ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Proposals –Independent Program Evaluation & Quality Assurance Service
Solicitation Number: RFP 25-132; RFx 6100019287
Description: The San Antonio Early Childhood Education Municipal Development Corporation, a Texas Municipal Development Corporation (referred to herein as the “Corporation” or “Pre-K 4 SA”) is soliciting proposals to select a qualified external evaluator to conduct a comprehensive program evaluation assessing annual classroom quality and child outcomes, as well as long-term impact outcomes of the Pre-K 4 SA program. Pre-K 4 SA is committed to advancing early childhood education in San Antonio by providing high-quality early childhood education services. To maintain accountability and improve outcomes, the Corporation requires ongoing independent evaluation and analysis of program impact and alignment with state and local readiness standards.
Applicable Product Categories: 91806 – Administrative Consulting 91812 – Analytical Studies and Surveys (Consulting) 91838 – Education and Training Consulting 91875 – Management Consulting 91888 – Quality Assurance / Control Consulting 92065 – System Requirements Quality Assurance Review 92418 – Educational Services, Alternative 92419 – Educational Research Services 95277 – Research and Evaluation, Human Services (Including
Productivity Audits)
Date Issued: May 6, 2026 Due Date & Time: June 8, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on May 13, 2026, via Teams. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-312-667-7136 | Meeting ID: 246 454 565 596 81 | Meeting Password: iw3nk7dc
Join from the meeting link:
https://teams.microsoft.com/meet/24645456559681?p=NO4ONLozYWOTLa9txX
Staff Contact Person: Victor Costilla, Procurement Specialist III, victor.costilla@sanantonio.gov
Evaluation Committee Voting Members:
Sarah Baray, Chief Executive Officer, Pre-K 4 SA Cynthia Castillo, Head of Policy and Research. Pre-K 4 SA Melissa Jozwiak, Professor of Early Childhood, Texas A&M University – San Antonio https://teams.microsoft.com/meet/24645456559681?p=NO4ONLozYWOTLa9txX mailto:victor.costilla@sanantonio.gov
Larissa Wilkinson, Deputy Chief Executive Officer, Pre-K 4 SA John Green-Otero, Chief of Innovation, Pre-K 4 SA
Pursuant to Section 011 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time the RFP has been released until the contract is posted for consideration as an agenda item at a Corporation Board meeting; and 2) City employees from the time the RFP has been released until the contract is approved at a Corporation Board meeting.
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFP to the Staff Contact Person listed below until 4:00 p.m., Central Time, on May 18, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Victor Costilla, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division victor.costilla@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
mailto:victor.costilla@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
Victor Costilla, Procurement Specialist III
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