ESBD_511218_1777479488310_RFQ - For Architectural Services-- Posting Info Attached.docx

REQUEST FOR QUALIFICATIONS (RFQ) – ARCHITECTURAL SERVICES

Title: ARCHITECTURAL SERVICES RFP/RFQ Number: 2026-003 Issue Date: April 29, 2026 Proposal Due Date: June 1, 2026

NOTICE TO ARCHITECTURAL FIRMS: The Montgomery Central Appraisal District (MCAD) is seeking Statements of Qualifications (SOQs) from Texas-licensed architectural firms for a facility assessment (RFQ 2026-003). Due 12:00 Noon June 1, 2026. Submit 5 copies, sealed, marked “Attn: RFQ Committee – Architectural Services.” Hand-deliver: 109 Gladstell St., Conroe, TX. Mail: P.O. Box 2233, Conroe, TX 77305. Questions due May 18, 2026: vgipson@mcad-tx.org. More detailed information on the RFQ can be found at https://mcad-tx.org/rfp-rfq

INTRODUCTION

The Montgomery Central Appraisal District is seeking professional services for a comprehensive facility assessment and invites qualified, licensed professionals to submit a statement of qualifications to provide these services in accordance with this request. The project entails the evaluation of the District’s current facilities, including space utilization, building systems, and infrastructure capacity, and the identification of opportunities to support future growth, operational efficiency, and long-term planning with recommendations for achieving these outcomes. Required services will include, at a minimum, evaluation of existing conditions, identification of deficiencies, and development of conceptual options for renovation, reconfiguration, and expansion.

Qualified respondents will demonstrate experience and expertise in evaluating existing facilities, assessing infrastructure capacity, planning and enhancing space utilization, providing strategic recommendations to support long-term planning and organizational growth, and planning long-range capital improvements for local governments or similarly situated public sector entities.

This RFQ outlines the District’s requirements and expectations. The District will evaluate qualifications and select a provider based on demonstrated competence and qualifications to perform the services. The District assesses experience, professional references, quality of work, and past performance, among other factors. As used herein, the terms “vendor,” “seller,” “contractor,” or any similar terms used to reference the service professional shall mean the person or entity submitting a statement of qualifications in response to this request.

1.0 GENERAL REQUIREMENTS:

1.10 Evaluation: The District shall use evaluations as a determinant for selection of a service provider. All submissions are subject to tabulation by District Administration and recommendations to the District Board of Directors. Considerations in evaluating submission include compliance with all requirements and the particular needs of the District. Pricing is NOT a criteria for making a recommendation on this request. The District reserves the right to contact the responding professional, at any time, to clarify, verify or request additional information.

1.11 Disqualification: Upon signing a submission, a vendor offering to sell supplies, materials, services, or equipment to the District certifies that the vendor has not violated the antitrust laws of this state codified in section 15.01, et seq., of the Texas Business & Commerce Code, or the federal antitrust laws, and has not inappropriately communicated, directly or indirectly, to any competitor or any other person engaged in similar business. The District may reject any and all submission if the District believes that collusion exists among the vendors.

1.12 Awards: The District reserves the right to award the contract contemplated by this request based on any criteria in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one vendor, and to reject any or all submissions. The District reserves the right to withdraw any award until execution of a binding contract by the proper authority.

2.0 SCOPE OF SERVICES:

The District currently operates in an existing facility that supports administrative, appraisal, and public service functions. Due to evolving operational demands, staffing levels, and service delivery expectations, the District seeks to evaluate current space utilization, building systems and infrastructure capacity, operational efficiencies, and future expansion or reconfiguration needs. The assessment will serve as a foundational planning tool for future capital improvements.

Although contract details will be negotiated and agreed to following selection of a service provider based on submissions to the request, the District intends to engage the services of a Texas-licensed professional to provide a comprehensive facility assessment fulfilling the following project objectives:

2.1 Assessment of Existing Conditions:

· Evaluate building structure, systems (HVAC, electrical, plumbing), and overall condition.

· Assess ADA compliance and code considerations.

· Identify deferred maintenance and deficiencies.

2.2 Analysis of Space Utilization:

· Analyze current departmental layouts and workflow efficiency.

· Evaluate adequacy of space relative to staffing and operations.

· Identify opportunities for reconfiguration.

2.3 Review of Infrastructure Suitability & Capacity:

· Assess current infrastructure capacity to support operations and growth.

· Identify limitations and constraints.

2.4 Assessment of Future Needs:

· Project future space needs based on anticipated growth.

· Develop conceptual options for expansion, renovation, or reconfiguration.

2.5 Deliverables:

· Written report summarizing findings.

· Conceptual layouts and planning scenarios.

· Budgetary cost estimates (order of magnitude).

· Phased implementation recommendations.

3.0 MINIMUM QUALIFICATIONS

Submitting professionals must demonstrate:

· Possession of a valid license to practice architecture in the State of Texas.

· Experience with facility assessments for governmental or public sector entities.

· Proven experience in space planning and long-range facility planning.

· Ability to provide multidisciplinary expertise, such as engineering, design, & planning.

4.0 PROPOSAL FORMAT AND SUBMISSION REQUIREMENTS:

Submit proposals in the format outlined below. We will not consider incomplete submissions.

Proposal Sections:

4.1 Cover Letter and Executive Summary: Provide vendor data, including the vendor’s full legal name, contact information, and a list of key personnel with their roles and experience.

4.2 Company Background: Include an overview of your history, services offered, and relevant experience, including qualifications, sample reports, analysis, or case studies from other projects, as applicable. Include proof of licensure and disclosure of any conflicts of interest.

4.3 Technical Approach: Describe vendor’s approach to fulfilling the scope of work, including methodology and technology utilized, and approach to stakeholder engagement.

4.4 Project Timeline: Estimate delivery and implementation timelines.

4.5 References: Provide at least five references from clients with similar requirements; three must be Texas-based businesses or projects.

5.0 POINT OF CONTACT

Submit any questions regarding this RFQ to vgipson@mcad-tx.org no later than May 18, 2026. We will respond by May 25, 2026.

Montgomery Central Appraisal District Request for Proposals — December 2019

MONTGOMERY CENTRAL APPRAISAL DISTRICT

REQUEST FOR QUALIFICATIONS — APRIL 2026

Initials of Submitter: _______