REQUEST FOR QUOTATION (RFQ) – COMMODITIES

BIDS MUST BE HAND DELIVERED TO TPWD BOOTH AT SPOT BID FAIR.

Faxed or mailed bids will NOT be considered for award

RFQ NUMBER: 073-50-78974-SP

VENDOR INFORMATION BIDDER MUST SIGN BELOW:

TEXAS ID NUMBER: ___________________________

Company Name:_______________________________ Attention: ____________________________________ Address: _____________________________________ City, State, Zip: ________________________________ Phone Number:________________________________ Email:________________________________________

Bid Due Deadline: May 12, 2026; 2:30 pm CST

AUTHORIZED SIGNATURE DATE

FAILURE TO SIGN WILL DISQUALIFY BID

SHIPPING ADDRESS: INSTRUCTIONS

TEXAS PARKS AND WILDLIFE DEPARTMENT

ATTENTION:_______________________________________

PHYSICAL ADDRESS:________________________________

CITY, STATE, ZIP ___________________________________

• Any purchase resulting from this response shall be subject to the attached Terms and Conditions.

• Unless otherwise stated, SHIPPING IS F.O.B.

DESTINATION, Freight Prepaid and Allowed.

• Responses shall be submitted on this form and

MUST BE MANNUALLY SIGNED.

Texas Parks and Wildlife (TPWD) is soliciting quotes for three (3) Dump Trailers for State Parks Division as per the attached specifications. All pricing shall be F.O.B. destination and include any and all applicable shipping, freight and tariff charges.

Item Description CLASS/ITEM 073-50 Qty Unit of Measure

Unit Price

Extension

1 Dump Trailer with 24-inch sides:

Example: PJ Trailer D7, BigTex 14LP-14, Hillcrest 7x14 24-inch Sides 14K Dump Trailer, or TPWD approved equivalent.

Specify Make/Model ________________________

1 EA

2 Dump Trailers, fourteen (14) foot with Rollup Tarp:

Example: BigTex 14LD, Texas Pride 7’x14’, BigTex 14LX-14, or TPWD approved equivalent.

Specify Make/Model ________________________

2 EA

TOTAL $

Proposals MUST BE SUBMITTED IN PERSON at the Senator West “Doing Business Texas Style Spot Bid Fair” in Irving Texas: MAY 11-12, 2026, BY 2:30 PM C.T.

**THE PERIOD OF ACCEPTANCE OF THIS RESPONSE IS THIRTY (30) CALENDAR DAYS**

DELIVERY IN __________________ CALENDAR DAYS (ARO), CASH DISCOUNT _________% _________DAYS

For Further Information Contact: Melissa Long, CTCD Phone Number: 512-389-4722

Solicitation 073-50-78974-SP Specifications for Dump Trailers

1. INTRODUCTION: Texas Parks and Wildlife Department (TPWD) is seeking to purchase three

(3) Dump Trailers for State Parks Division as per the following specifications dated May 2026.

2. TERM OF CONTRACT: Contract shall commence upon the issuance of a contract by TPWD and automatically expire upon the delivery date agreed upon and final acceptance by TPWD.

3. SPECIFICATIONS SHALL MEET OR EXCEED:

3.1. Item No. 1 Description: Dump Trailer with 24-inch sides

3.1.1. Examples: PJ Trailer D7, BigTex 14LP-14, Hillcrest 7x14 24-inch Sides 14K Dump

Trailer, or TPWD approved equivalent.

3.1.2. Quantity: One (1)

3.1.3. Paint: Black, fully primed and painted with a superior quality finish with automotive grade acrylic enamel for highly decorative and protective finish or TPWD approved color from standard manufacturer’s available color options.

3.1.4. Length: Fourteen-foot (14’)

3.1.5. Width: Maximum Eighty-three inches (84”)

3.1.6. Tongue and Neck:

3.1.6.1. Minimum of five (5”) inch Channel Iron

3.1.6.2. Maximum of six (6”) inch Channel Iron

3.1.7. Main Frame: Frame must be sufficient to carry a trailer load of 12,000 pounds

3.1.7.1. Minimum five-inch (5”) Channel

3.1.7.2. Maximum six-inch x two-inch (6”x2”) Channel

3.1.8. Dump Body Crossmembers:

3.1.8.1. Minimum three-inch (3”) I-beam on twelve-inch (12”) Centers

3.1.8.2. Maximum three-inch (3”) Channel on sixteen-inch (16”) Centers

3.1.9. Dump Body Sides: Maximum twenty-four-inch (24”) sides (twelve (12) gauge)

RFQ NUMBER: 073-50-78974-SP

VENDOR INFORMATION BIDDER MUST SIGN BELOW:

TEXAS ID NUMBER: ___________________________

Company Name:_______________________________ Attention: ____________________________________ Address: _____________________________________ City, State, Zip: ________________________________ Phone Number:________________________________ Email:________________________________________

Bid Due Deadline: May 12, 2026; 2:30 pm CST

AUTHORIZED SIGNATURE DATE

FAILURE TO SIGN WILL DISQUALIFY BID

By signing this bid, bidder certifies that if a Texas Address is shown as the address of the bidder, bidder qualifies as a Texas bidder as defined in Title 34 TAC Rule 20.32(68). Bidder agrees to comply with all conditions of this bid. Show bid due date and Requisition number on sealed bid envelop and show return address of firm. Pursuant to Executive Order GA-48 of the Governor of Texas: Respondent certifies that neither it, nor its holding companies or subsidiaries is: (a) Listed in Section 889 of the 2019 National Defense Authorization Act; (b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or (c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R.

Section 791.4; or (d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R. Section 791.4.

3.1.10. Floor: Minimum Ten (10) gauge Steel Bed

3.1.11. Fenders: Fourteen (14) gauge Formed tread plate

3.1.12. Stake Pockets: Along both sides, two-inch x four-inch (2”x4”) tube

3.1.13. Axles: Tandem

3.1.14. Suspension: Multi-Leaf Heavy Duty Spring with equalizer or Torsion

3.1.15. Gross Weight:

3.1.15.1. Minimum nine-thousand-nine-hundred-ninety-nine pounds (9,999 lb.)

3.1.15.2. Maximum twelve thousand pounds (12,000 lb.)

3.1.16. Gross Axle Weight:

3.1.16.1. Minimum Two (2), five-thousand-two-hundred pounds (5,200 lb.)

3.1.16.2. Maximum Two (2), six-thousand pounds (6,000 lb.)

3.1.17. Coupler: Adjustable, two and five sixteenths (2-5/16”) inch Demco EZ Latch

3.1.18. Wiring Harness/Plug: All weather US made sealed with Seven (7) way plug

3.1.19. Wiring: All Weather, Sealed

3.1.20. Charger: One hundred ten volts (110v)

3.1.21. Hydraulics: Power Up/Down, Gravity Down, Pump or two (2) three-inch (3”) x thirty inch (30”) Hydraulic Cylinder

3.1.22. Lighting: Light-emitting Diode (LED) lighting, flush mount or Department of

Transportation (D.O.T) required as appropriate for unit(s).

3.1.22.1. Stop

3.1.22.2. Tail

3.1.22.3. Turn

3.1.22.4. Clearance

3.1.23. Tires: Tires must be sufficiently sized and rated for the intended purpose and load

3.1.24. Spare Tire Mount – Weld on, removable

3.1.24.1. Located on right side of trailer frame

3.1.25. Spare Tire: Shall be full size, new, and of same size / brand as tires referenced in

3.1.23.

3.1.26. Wheels: Sixteen-inch x six-inch (16” x 6 “), Black Mod, Eight (8) Bolt

3.1.27. Safety Chains:

3.1.27.1. Two (2), Three-eighths inch (3/8”) grade, seventy (70), with safety latch hook heavy duty

3.1.27.2. Two (2), Forged Slip Hood five-sixteenths inch x thirty-five inch

(5/16”x35”), eleven thousand seven-hundred-pound Cap

3.1.27.3. Department of Transportation (DOT) regulation TPWD approved equivalent

3.1.28. Breakaway System: Electric Complete System with Cable and Charger

3.1.29. Jack:

3.1.29.1. Minimum Two (2) each, Seven-thousand-pound (7,000 lb.) Adjustable

Drop-leg

3.1.29.2. Maximum Two (2) each eight-thousand-pound (8,000 lb.) Top Wind

Drop-leg

3.1.29.3. Weight capacity shall be appropriate for trailer

3.1.30. Optional Required Equipment:

3.1.31. Dump Gate: Barn Door Gate, Spreader Gate

3.2. Item No. 2 Description: Dump Trailers, fourteen (14) foot with Rollup Tarp

3.2.1. Examples: BigTex 14LD, Texas Pride 7’x14’, BigTex 14LX-14, or TPWD approved equivalent.

3.2.2. Quantity: Two (2)

3.2.3. Paint: Black, fully primed and painted with a superior quality finish with automotive grade acrylic enamel for highly decorative and protective finish or TPWD approved color from standard manufacturer’s available color options.

3.2.4. Length: Fourteen-foot (14’)

3.2.5. Width:

3.2.5.1. Minimum Eighty-two inches (82”)

3.2.5.2. Maximum Eighty-three inches (83”)

3.2.6. Tongue and Neck:

3.2.6.1. Minimum of six (6”) inch Channel Iron

3.2.6.2. Maximum of Integral with frame eight (8”) inch I-Beam, ten thousand pound (10 lb.)

3.2.7. Main Frame: Frame must be sufficient to carry a trailer load of 14,000 pounds with a tongue load of approximately 1,680 pounds.

3.2.7.1. Minimum six-inch x two-inch x three-sixteenths (6”x2”x3/16”) inch wall rectangular tubing

3.2.7.2. Maximum eight inch (8”) I-Beam, ten thousand pounds (10 lb.)

3.2.8. Dump Body Crossmembers: three-inch (3”) Channel

3.2.9. Dump Body Sides:

3.2.10. Minimum twenty-inch (20”) tall sides (twelve (12) gauge)

3.2.11. Maximum twenty-four-inch (24”) sides (ten (10) gauge)

3.2.12. Dump Body Top Rail:

3.2.13. Minimum two-inch x 2 inch (2” x 2”) square tubing

3.2.14. Maximum three-inch x two inch (3” x 2”) rectangular tubing

3.2.15. Floor: One-eight inch (1/8”) smooth steel

3.2.16. Fenders: Fourteen (14) gauge heavy duty tread plate double square

3.2.17. Axles: Two (2), seven-thousand-pound (7,000 lb) with eight (8) Lug

3.2.18. Suspension: Multi-Leaf Heavy Duty Spring with equalizer

3.2.19. Gross Weight: Fourteen thousand pounds (14,000 lb.)

3.2.20. Gross Axle Weight: Dual Seven thousand pounds (7,000 lb.), each axle

3.2.21. Brakes: Two (2) electric

3.2.22. Coupler: Adjustable, two and five sixteenths (2-5/16”) inch eighteen-thousand-pound (18,000 lb.) Demco EZ Latch

3.2.23. Wiring Harness/Plug: All weather US made sealed with Seven (7) way plug

3.2.24. Charger: Five (5) amp onboard

3.2.25. Lighting: Light-emitting Diode (LED) lighting, flush mount or Department of

Transportation (D.O.T) required as appropriate for unit(s).

3.2.25.1. Stop

3.2.25.2. Tail

3.2.25.3. Turn

3.2.25.4. Clearance

3.2.26. Tires: Tires must be sufficiently sized and rated for the intended purpose and load

3.2.27. Spare Tire Mount – Weld on, removable

3.2.27.1. Located on right side of trailer frame

3.2.28. Spare Tire: Shall be full size, new, and of same size / brand as tires referenced in

3.2.26.

3.2.29. Wheels: Sixteen-inch x six-inch (16” x 6 “), Black Mod, Eight (8) Bolt

3.2.30. Safety Chains: Two (2), Three-eighths inch (3/8”) grade, seventy (70), with safety latch hook heavy duty or Department of Transportation (DOT) regulation TPWD approved equivalent

3.2.31. Jack:

3.2.31.1. Minimum Two (2) each, Seven-thousand-pound (7,000 lb.) Drop-leg

3.2.31.2. Maximum Two (2) each eight-thousand-pound (8,000 lb.) Top Wind

Drop-leg

3.2.31.3. Weight capacity shall be appropriate for trailer

3.2.32. Optional Required Equipment:

3.2.33. Ramps: Minimum two (2), five-foot (5’) steel ramps / Maximum two (2), six and half foot (6.5”) Slide-In Ramps

3.2.34. Stands: Two (2) Rear Stabilizer Stands

3.2.35. Cargo Control: Deluxe manual crank style rollup tarp

4. REFERENCED BRAND EXAMPLE: Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Proposals on brands of like nature and quality will be considered. If proposing other than the referenced brands/model number, Respondent must show manufacturer, brand or trade name, product number and provide complete descriptive information of product offered and include with response. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, etc.

5. REQUIREMENTS:

5.1. Condition of Product: New Equipment ONLY; NO re-manufactured or “gray market” items. All items must be covered by the manufacturer’s warranty. The unit shall be made ready for continuous operation upon delivery. Responded is cautioned that any unit delivered to the FOB point that does not meet specifications in every aspect will not be accepted.

5.2. All Parts: All parts not specifically mentioned which are necessary for the unit to be complete and ready for operation or which are normally furnished as standard equipment shall be furnished by the vendor. All parts shall conform in strength, quality and workmanship to the accepted standards of the industry.

5.3. Quantities: Quantities listed are projected order quantities. TPWD reserves the right to increase or decrease quantities prior to award depending on bid results and budget constraints.

5.4. Manuals: Manuals containing illustrated parts list, operating and service instructions for the unit shall be delivered with unit. Manual shall outline all necessary service and operating instructions for the unit delivered and provide necessary warning and safety precautions.

5.5. Warranty Requirements: The units shall be warranted against defects in material and workmanship for the manufacturer’s minimum standard warranty and shall cover 100 percent parts and labor for the units. Vendor shall furnish warranty and a list of warrantied repair companies to TPWD at time of delivery. The warranty begins on the date the unit is determined to meet specifications and accepted by TPWD.

6. DELIVERY AND ACCEPTANCE:

6.1. Freight Charges: Shipping shall be F.O.B. destination; therefore, unit prices must include all shipping, handling, fuel surcharges, delivery fees and tariffs.

6.2. Delivery Schedule: Delivery shall not exceed 30 calendar days from date of award.

Vendor must contact TPWD point of contact to schedule delivery date and time. Vendor shall provide one (1) week notice prior to delivery.

6.3. Delivery Address: Quantity 3 shall be delivered to: TPWD Headquarters Fleet Division, 4200 Smith School Road, Austin, TX 78744.

6.3.1.1. TPWD does not have a loading dock to unload fully assembled dump trailers upon delivery. Dump trailers shall be delivered by means and method that does not require TPWD to unload at no additional cost to TPWD.

6.4. Registration and Titling: Titling will be performed by TPWD. DO NOT REGISTER TRAILER. Vendor shall supply dealer’s tag 60 days from date of delivery. The original Manufacturer’s Statement of Origin (MSO) as well as the most current version of TxDMV form 130U or Application for Texas Title with signature shall be submitted with an invoice.

Awarded Contractor must provide the following required documentation:

• Original Certificate of Origin

• Application for TX Title

• Proof of inspection if the equipment is over 7,500 lb. GVWR

• Invoice showing the equipment VIN number

• VIN number on all documents needs to match the trailer VIN number.

Documents shall be mailed to:

Texas Parks and Wildlife Department Attn: Fleet Manager 4200 Smith School Road Austin, TX 78744

The Name of the Purchaser on the back of COO or MSO must only be assigned as:

Texas Parks and Wildlife Department 4200 Smith School Road Austin, TX 78744

6.5. Delivery Delays: If delay is foreseen, Contractor shall give written notice to TPWD and must keep TPWD advised at all times of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes TPWD to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

6.6. Compliant Products: Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B.

destination, unless delivery is specifically accepted, in whole or in part, by the Customer.

Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

6.7. Acceptance: All equipment ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than five (5) working days, weather permitting. Vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications.

7. SUBMISSION INFORMATION: In addition to pricing, Respondents are requested to submit the following information with their response:

7.1. Brand Name/Model: Respondents to specify Brand/Model of quoted product. Failure to take exception to specifications or referenced data will require Respondent to furnish specified brand name and model, etc. (Respondent may be required to submit product spec sheets and/ or other documentation prior to award.)

7.2. Descriptive Literature: Respondent should provide descriptive literature (product specification sheets) with response submission. Literature to address all salient characteristics, and clearly document that the offered product meets salient characteristics stated in the specifications. (Note: Respondent may be required to submit product specification sheets and/ or other documentation prior to award.)

8. Award Process: TPWD will award a Contract to the respondent whose quote is considered to be the Best Value to TPWD, price and other factors considered. The following factors may be used to evaluate quotes:

8.1. Lowest Price.

8.2. Technical Capability—Meeting or Exceeding the Requirements.

8.3. Delivery Schedule.

8.4. Past Performance.

GENERAL TERMS AND CONDITIONS

OCTOBER 2025

(ITEMS BELOW APPLY TO AND BECOME A PART OF THE CONTRACT)

Any Contract awarded as a result of this solicitation will contain the General Terms and Conditions listed below in this Section. Subcontractors are also obliged to comply with these provisions.

1. DEFINITIONS: As used throughout this solicitation, the following terms have the meaning set forth below.

All other terms have the meaning set forth in Webster’s II New College Dictionary.

1.1. Bidder: An individual or entity that submits a bid. The term includes anyone acting on behalf of the individual or entity that submits a bid, such as an agent, employee and representative. See Respondent.

1.2. Contractor: The individual, corporation, company, partnership, firm, or organization that has to furnish the materials and has to perform the work as stated in the solicitation.

1.3. ESBD: The Electronic State Business Daily, which is available online at http://www.txsmartbuy.gov/esbd .

1.4. Gov’t Code: The Texas Government Code.

1.5. Owner: Texas Parks and Wildlife Department, an agency of the State of Texas.

1.6. Party/Parties: Either the TPWD and Respondent separately or collectively.

1.7. Respondent: Any person or Vendor who submits a Bid/Proposal/Offer in response to this solicitation.

1.8. Services: Includes the use of labor, materials, facilities, equipment, and any other need that is necessary or incidental to the successful completion of the Contract.

1.9. Subcontractor: Any supplier, distributor, Contractor, person, or firm furnishing to the Contractor, materials or services necessary or incidental to the performance of the Contract between TPWD and Contractor.

1.10. TAC: The Texas Administrative Code, which is the publication for administrative rules.

1.11. Texas Identification Number: A unique 11-digit number assigned by the Texas Comptroller of Public Accounts. When a Payee first contracts with a state agency, that Payee must provide either a federal Employer Identification Number (EIN) or a Social Security number (SSN). The Texas Identification Number (TIN) is based on this number. (Note: If Respondent does not have a TIN, or does not know their TIN, they may list their EIN or SSN on the “Texas Identification Number” line of the Vendor Information Block of their RFP, RFO, IFB or RFQ response.)

1.12. TPWD: Texas Parks and Wildlife Department acting on behalf of the State of Texas.

2. SPECIFICATIONS:

2.1. The goods/services provided shall be in accordance with the purchase specifications herein. TPWD will decide the answers to all questions that may arise as to the interpretation of the specifications and the quality, or acceptability of goods/services provided. TPWD will decide the rate of progress of the work and the acceptable fulfillment of the goods/service on the part of the Contractor.

2.2. Catalogs, brand names or manufacturer's references are descriptive only, and indicate type and quality desired. Bids/Proposals on brands of like nature and quality will be considered unless advertised under Texas Gov't Code §2155.067. If the Respondent is offering brands other than the references, response should show manufacturer, brand or trade name, and other description of product offered. If Respondent is offering brand(s) other than brand(s) specified, illustrations and complete description of product offered are requested to be made part of the bid. Failure to take exception to specifications or reference data will require Respondent to furnish specified brand names, numbers, etc.

2.3. Unless otherwise specified, items shall be new and unused and of current production.

http://www.txsmartbuy.gov/esbd

2.4. Samples, when requested, must be furnished free of expense to the State. If not destroyed in examination, they will be returned to the Respondent, on request, at Respondent's expense. Each sample should be marked with Respondent's name and address, and requisition number. Do not enclose in or attach response submission to sample.

2.5. The State will not be bound by any oral statement or representation contrary to the written specifications of this Solicitation.

2.6. Manufacturer's standard warranty shall apply unless otherwise stated in the solicitation.

3. AWARD OF A PURCHASE ORDER: Standard Purchase Order Terms and Conditions apply. If a conflict exists between the standard Purchase Order Terms and Conditions and specific language in this solicitation, the language in the solicitation shall prevail.

3.1. A response to a solicitation is an offer to Contract with TPWD based on the terms, conditions and specifications contained in the solicitation. Responses do not become Contracts unless and until they are accepted through an authorized TPWD designee by issuance of a Purchase Order.

3.2. This procurement will be conducted in accordance with the State Purchasing Act, Title 10, Subtitle D, Chapters 2151 through 2177, of the Texas Gov’t Code (TGC) and TPWD rules. Any Contract resulting from this procurement shall consist of one (1) document. This document will contain all of the rights and duties of the parties extracted from the relevant terms and conditions of this solicitation (including its attachments, exhibits, supplements, and addenda); the successful Contractor’s response; any TPWD request for a Best and Final Offer; and any successful Contractor’s Best and Final Offer, if applicable.

3.3. Best Value – TPWD will be the sole judge of best value. Award will be based on Best Value criteria and may include, but is not limited to:

3.3.1. Best meets the goals and objectives of the solicitation as stated above.

3.3.2. Best meets the quality and reliability of the proposed services.

3.3.3. Effect of the proposed solution on agency productivity.

3.3.4. Provides the most customer focused solution that will best meet the needs of the public.

3.3.5. Experience in successfully providing services in this solicitation.

3.3.6. Past Performance: A Respondent’s past performance will be measured based upon pass/fail criteria in compliance with applicable provisions of Gov't Code §§2155.074, 2155.075, 2156.007, 2157.003, and 2157.125. Respondents may fail this selection criterion for any of the following conditions:

• The Vendor has a score less than C or Legacy Unsatisfactory in the Vendor

Performance System,

• Currently under a Corrective Action Plan through the Texas Comptroller of Public

Accounts (CPA),

• Having repeated negative Vendor Performance Reports for the same reason,

• Having Purchase Orders that have been cancelled in the previous 12 months for non-performance (i.e., late delivery, etc.).

3.3.7. Contractor performance information is located on the CPA web site at:

www.txsmartbuy.gov/vpts. CPA may conduct reference checks with other entities regarding past performance. In addition to evaluating performance through the Vendor Performance Tracking System (as authorized by 34 Texas Administrative Code §20.115), CPA may examine other sources of vendor performance including, but not limited to, notices of termination, cure notices, assessments of liquidated damages, litigation, audit reports, and non-renewals of Contracts. Any such investigations shall be at the sole discretion of CPA, and any negative findings, as determined by CPA, may result in non-award to the Respondent.

4. UNIT PRICES: Respondents must price per unit shown. Unit prices shall govern in the event of extension errors.

5. FREIGHT: Quote FOB destination, freight prepaid and allowed unless otherwise stated within the specifications.

http://www.txsmartbuy.gov/vpts

6. DELIVERY:

6.1. Show number of days required to place material in receiving agency's designated location under normal conditions. Delivery days mean calendar days, unless otherwise specified. Failure to state delivery time obligates Respondent to deliver in 14 calendar days. Unrealistic delivery promises may cause solicitation to be disregarded.

6.2. If delay is foreseen, Contractor shall give written notice to the TPWD. Contractor must keep the TPWD advised at all times of status of order.

6.3. Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes the TPWD to purchase supplies elsewhere and charge full increase, if any, in cost and handling to defaulting Contractor.

6.4. Substitutions: No substitutions permitted without written approval of TPWD.

6.5. Delivery shall be made during normal working hours only unless prior approval has been obtained from ordering agency. Normal working hours are 8:00 AM until 5:00 PM Monday through Friday except State and National holidays.

7. TESTING AND INSPECTION:

7.1. TPWD may test and inspect goods and services purchased under the Contract to ensure compliance with the specifications of this solicitation and the Contract. TPWD may also test and inspect goods and services before they are purchased under the Contract. Authorized TPWD personnel shall have access to the Respondent's place of business for the purpose of inspecting the goods. To the extent practical, TPWD inspections will not disrupt the Respondent's daily operations. Tests shall be performed on samples submitted with the Bid/Proposal or on samples taken from regular shipments. All costs of testing and inspection shall be borne by the Respondent.

In the event the goods tested fail to meet or exceed all conditions and requirements of the solicitation and Contract, the goods will be rejected in whole or in part, at the State's option, and returned to the Respondent or held for disposition at the Respondent's expense. Latent defects may result in cancellation of the Contract at no expense to the state.

7.2. If material fails to meet specifications, the Respondent will be notified by fax, mail, or e-mail. The Respondent will have ten (10) working days after receipt of the notification to remove the rejected material from state property. Material will be removed at the Respondent’s expense. Material not removed in the allotted time period will be disposed by TPWD. The Respondent will be charged for all disposable expenses conducted by TPWD.

8. CHANGES: TPWD may at any time, by a written order, make changes within the general scope of this Contract, in the definition of services to be performed, and the time (i.e., hours of the day, days of the week, etc.) and place of performance thereof. If any such change causes an increase or decrease in the cost of, or the time required for the performance of any part of the services under this Contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the Contract price or time of performance or both and the Contract shall be modified in writing accordingly. Any claim by the Contractor for adjustment under this clause must be asserted within 30 days from the date of receipt by the Contractor of the notification of change, provided, however, that TPWD, if it decides that the facts justify such action, may receive and act upon such claims asserted at any time prior to final payment under this Contract.

Failure to agree to any adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this Contract entitled "Dispute Resolution."

9. INVOICING AND PAYMENT:

9.1 Invoices: In order to receive payment under the Contract, the Contractor must submit an original invoice to TPWD, which will be designated in the Purchase Order as the "Bill To" address. To be a proper invoice that may be accepted and paid, the invoice must include the following information and/or attachments: (1) Name and address of the Contractor. (2) The Contractor's Texas Identification Number (TIN). (3) The Contractor's invoice remittance address. (4) The Purchase Order number authorizing the delivery of products or services. (5) A description of what the Contractor delivered, including, as applicable, the time period, serial number, unit price, quantity, and total price of the products and services. If the invoice is for a lease, the Contractor must also include the payment number (e.g., 1 of 36).

9.2 Disputed Invoices: As stated above, the Contractor will receive notice of an error in an invoice submitted for payment by not later than the 21st day after the date the invoice was received by the TPWD. If an invoice dispute is resolved in favor of the Contractor, the Contractor is entitled to receive interest on the unpaid balance of the invoice, beginning on the date the invoice became overdue, pursuant to Gov't Code §2251. 021. If a dispute is resolved in favor of the TPWD, the Contractor shall submit a corrected invoice that must be paid in accordance with Section 2251.021.

The unpaid balance accrues interest if the corrected invoice is not paid by the appropriate date.

9.3 Time and Manner of Payment: Pursuant to Texas Gov’t Code Chapter 2251, payment by TPWD is overdue on the 31st day after the later of: (1) the date the TPWD receives the goods under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date the TPWD receives the invoice for the goods or service. Payment by a political subdivision Customer whose governing body meets only once a month or less frequently is overdue on the 46th day after the later event of: (1) the date TPWD receives the goods under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date TPWD receives the invoice for the goods or service.

10. PATENTS, TRADEMARKS, OR COPYRIGHTS: Respondent agrees to defend and indemnify the TPWD and State from claims involving infringement or violation of patents, trademarks, copyrights, trade secrets, or other proprietary rights, arising out of the TPWD's or the State's use of any good or service provided by the Respondent as a result of this solicitation.

11. PROHIBITION ON LOBBYING: The Respondent shall comply with the provisions of a federal law known generally as the Lobbying Disclosure Act, 2 U.S.C. §1601 et seq. By submitting a Bid/Proposal, the Respondent certifies that it shall not and has not used federally appropriated funds to pay any person or organization for influencing or attempting to influence any officer or employee of any federal agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal Contract, grant, or any other award covered by 31 U.S.C. §1352. It also certifies that the Respondent shall disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award by completing and submitting Standard Form LLL.

12. ANTI-TRUST AND ASSIGNMENT OF CLAIMS: The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this Response, neither I nor any representative of the Respondent have violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm Code Chapter 15; (2) in connection with this Response, neither I nor any representative of the Respondent have violated any federal antitrust law; and (3) neither I nor any representative of the Respondent have directly or indirectly communicated any of the contents of this Response to a competitor of the Respondent or any other company, firm, partnership or individual engaged in the same line of business as the Respondent. The successful Contractor hereby assigns to TPWD, any and all claims for overcharges associated with any contract resulting from this solicitation which arise under the antitrust laws of the United States 15 U.S.C.A., Section 1, et seq. (1973), and which arise under the antitrust laws of the State of Texas, Texas Business and Commercial Code Ann. Sec. 15.01, et seq. (1967).

13. DEBTS AND DELINQUENCIES: As required by Gov't Code §2252.903, the Respondent agrees that any payments due under the Contract shall be directly applied towards eliminating any debt or delinquency is has to the State of Texas including, but not limited to, delinquent taxes, delinquent student loan payments, and delinquent child support.

14. DISPUTE RESOLUTION:

14.1. The dispute resolution process provided for in Chapter 2260 of Texas Gov’t Code and TPWD regulations shall be used by TPWD and the Respondent to resolve all disputes arising under this Contract. The Contractor shall comply with such rules, as revised from time to time.

14.2. If the Contractor's claim for breach of Contract cannot be resolved informally with TPWD, it shall be submitted to the negotiation process provided in Chapter 2260. To initiate the process, the Contractor shall submit written notice, as required by Chapter 2260. The notice shall also be given to the individual identified in the Contract for receipt of notices. Any informal resolution efforts shall in no way modify the requirement or toll the timing of the formal written notice of a claim for breach of Contract required under § 2260.051 of Texas Gov’t Code. Compliance by the Contractor with

Chapter 2260 is a condition precedent to the filing of a contested case proceeding under Chapter 2260.

14.3. The contested case process provided in Chapter 2260 is the Contractor's sole and exclusive process for seeking a remedy for an alleged breach of Contract by TPWD if the Parties are unable to resolve their disputes as described above.

14.4. Compliance with the contested case process provided in Chapter 2260 is a condition precedent to seeking consent to sue from the Legislature under Chapter 107, Civil Practices and Remedies Code. Neither the execution of the Contract by TPWD nor any other conduct of any representative of TPWD relating to the Contract shall be considered a waiver of sovereign immunity to suit.

14.5. Notwithstanding any other provision of the Contract to the contrary, unless otherwise requested or approved in writing by TPWD, the Contractor shall continue performance and shall not be excused from performance during the period any breach of Contract claim or dispute is pending under either of the above processes; however, the Contractor may suspend performance during the pendency of such claim or dispute if the Contractor has complied with all provisions of Gov't Code §2251.051, and such suspension of performance is expressly applicable and authorized under that law.

15. FRAUD, WASTE, AND ABUSE: By submitting a Response to this Solicitation, the Respondent represents and warrants that it has read and understood and shall comply with CPA’s Anti-Fraud Policy, found at:

https://comptroller.texas.gov/about/policies/ethics.php, as such Policy currently reads and as it is amended throughout the term of the Contract.

16. NAME CHANGES AND SALES:

16.1. If the Contractor changes its name or is sold to another entity, it must provide written notification to

TPWD. The Contractor, in its notice, shall describe the circumstances of the name change or sale, state its new name, provide the new Tax Identification Number, and describe how the change will impact its ability to perform the Contract. If the change entails personnel changes for personnel performing the responsibilities of the Contract for the Contractor, the Contractor shall identify the new personnel and provide resumes to TPWD, if resumes were originally required by the Solicitation. TPWD may request other information about the change and its impact on the Contract and the Contractor shall supply the requested information within five (5) working days of receipt of the request.

16.2. TPWD may terminate the Contract due to a sale of or change to the Contractor that materially alters the Contractor's ability to perform under the Contract. The TPWD has the sole discretion to determine if termination is appropriate.

17. CONTRACTOR RESPONSIBILITIES:

17.1. Contractor agrees to comply with all terms and conditions contained in this solicitation and resulting

Contract.

17.2. Contractor guarantees services offered will meet or exceed the written specifications identified in this solicitation.

17.3. Permits: Contractor shall be responsible, at the Contractor’s expense, for obtaining any and all permits or licenses required by city, county, state, or federal rules, regulations, law, or codes that pertain to the Contract.

17.4. Electrical Items: All electrical items provided by the Contractor to TPWD under the Contract must meet all applicable OSHA standards and regulations, and bear the appropriate listing from UL, FMRC, or NEMA.

17.5. Executive Head: Pursuant to Gov't Code §669.003, the TPWD may not enter into a contract with a person who employs a current or former Executive Head of a state agency until four years have passed since that person was the executive head of the state agency. By submitting a Proposal, the Respondent certifies that it does not employ any person who was the Executive Head of a state agency in the past four years. If Section 669.003 applies, Respondent shall complete the following information in order for the response submission to be evaluated:

Name of former executive: ________________________________ Name of state agency: ___________________________________ Date of separation from state agency: _______________________ Position with Respondent: _________________________________ Date of employment with Respondent: _______________________

17.6. Contractor agrees to take precautions necessary to protect person or property against injury or damage and be responsible for such injury or damage.

17.7. Contractor agrees to comply with Federal law or State Worker’s Compensation laws which are applicable to the work required or performed under this Contract and to pay or cause to be paid all compensation, medical or hospital bills which may become due or payable thereunder, and to protect and indemnify TPWD from and against any and all liability by reason of injury to employees of Contractor or subcontractor.

17.8. Contractor shall provide all labor, equipment, and materials (unless otherwise stated herein) necessary to furnish the goods or perform the service. All employees of the Contractor shall be a minimum of 17 years of age and experienced in the type of work to be performed. Only the Contractor and its employees will be allowed on state property during working hours.

18. TERMINATED CONTRACTS: By submitting a Response, the Respondent certifies that it has not had a Contract terminated or been denied the renewal of any Contract for non-compliance with policies or regulations of any state or federally funded program within the past five (5) years nor is it currently prohibited from contracting with a governmental agency. If the Respondent does have such a terminated Contract, the Respondent shall identify each and provide an explanation for the termination.

19. INDEPENDENT CONTRACTOR: The Contract shall not render the Contractor an employee, officer, or agent of the TPWD for any purpose. The Contractor is and shall remain an independent Contractor in relationship to the TPWD. The TPWD shall not be responsible for withholding taxes from payments made under the Contract. The Contractor shall have no claim against the TPWD for vacation pay, sick leave, retirement benefits, social security, worker's compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind.

20. RIGHT TO AUDIT / RECORDS RETENTION: Under Section 2262.154 of the Texas Gov’t Code, the State Auditor may conduct an audit or investigation of any entity receiving funds from the state directly under any Contract or indirectly through a subcontract under the Contract. The acceptance of funds by the Contractor or other entity or person directly under the Contract or indirectly through a subcontract under the Contract acts as acceptance of the authority of the State Auditor’s Office, TPWD or any successor agency, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, the Contractor or other entity that is the subject of an audit or investigation by the State Auditor must provide the State Auditor with access to any information the State Auditor considers relevant to the investigation or audit. Contractor shall ensure that this paragraph concerning the State’s authority to audit funds received indirectly by subcontractors through Contractor and the requirement to cooperate is included in any subcontract it awards. Contractor shall maintain and retain supporting fiscal and any other documents relevant to showing that any payments under these Contract funds were expended in accordance with the laws and regulations of the State of Texas, including but not limited to, requirements of the Comptroller of the State of Texas and the State Auditor. Contractor shall maintain all such documents and other records relating to this Contract and the State’s property for a period of seven (7) years after the date of submission of the final invoices or until a resolution of all billing questions, whichever is later. Contractor shall make available at reasonable times and upon reasonable notice, and for reasonable periods, all documents and other information related to the work of this Contract. Contractor and the subcontractors shall provide the State Auditor with any information that the State Auditor deems relevant to any investigation or audit. Contractor must retain all work and other supporting documents pertaining to this Contract, for purposes of inspecting, monitoring, auditing, or evaluating by TPWD and any authorized agency of the State of Texas, including an investigation or audit by the State Auditor. Contractor shall cooperate with any authorized agents of the State of Texas and shall provide them with prompt access to all of such State’s work as requested. Contractor’s failure to comply with this Section shall constitute a material breach of this Contract and shall authorize TPWD and the State of Texas to immediately assess appropriate damages for such failure.

21. FORCE MAJEURE: Neither Respondent nor TPWD shall be liable to the other party for any delaying, or failure of performance, of any requirement in the Contract caused by force majeure. The existence of such causes of delay or failure shall extend the period of performance until after the causes of delay or failure have been removed, provided the non-performing party exercises all reasonable due diligence to perform.

Force majeure is defined as acts of God, fire, explosions, hurricanes, floods, epidemics, or pandemics, national or regional emergency, failures of transportation, or other causes that are beyond the reasonable control of either party and that by exercise of due foresight such party could not reasonably have been expected to avoid, and which, by the exercise of all reasonable due diligence, such party is unable to overcome. The burden of proof for the need of such relief shall rest upon the Contractor. To obtain release based on force majeure, the Contractor shall file a written request with TPWD reasonably promptly from the time the force majeure event occurs.

22. PROPRIETARY OR CONFIDENTIAL INFORMATION; TEXAS PUBLIC INFORMATION ACT:

22.1. Any proprietary, trade secret or otherwise confidential information Respondent includes in its

Proposal must be clearly labeled as proprietary or confidential information, and Respondent must identify the specific exception to disclosure in the Public Information Act (PIA). Merely making a blanket claim the entire Proposal is protected from disclosure because it contains some proprietary information is not acceptable and shall make the entire Proposal subject to release under the PIA.

In order for TPWD to initiate the process of seeking an Attorney General opinion on the release of proprietary or confidential information, the specific provisions of the Proposal that are considered by the Respondent to be proprietary or confidential must be clearly labeled as described herein.

Any information which is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure pursuant to the PIA.

22.2. Information, documentation, and other material in connection with this Response or any resulting Contract may be subject to public disclosure under the Texas Public Information Act, Chapter 552 of the Texas Gov’t Code.

22.3. Contractor is required to make any information created or exchanged with the state pursuant to this Contract and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the state.

23. RIGHT TO DATA, DOCUMENTS AND COMPUTER SOFTWARE (STATE OWNERSHIP): Any software, research, reports studies, data, photographs, negatives or other documents, drawings or materials prepared by Contractor in the performance of its obligations under this Contract shall be the exclusive property of the State of Texas and all such materials shall be delivered to the State by the Contractor upon completion, termination, or cancellation of this Contract. Contractor may, at its own expense, keep copies of all its writings for its personal files. Contractor shall not use, willingly allow, or cause to have such materials used for any purpose other than the performance of Contractor’s obligations under this Contract without the prior written consent of the State; provided, however, that Contractor shall be allowed to use non-confidential materials for writing samples in pursuit of the work. The ownership rights described herein shall include, but not be limited to, the right to copy, publish, display, transfer, prepare derivative works, or otherwise use the works.

24. PUBLIC DISCLOSURE / NEWS RELEASES: No public disclosures or news releases pertaining to this solicitation shall be made without prior written approval of TPWD.

25. CONFIDENTIALITY AND SECURITY: The Contractor should not receive any sensitive or confidential information under the Contract. Any information the Contractor compiles or creates as a result of the Contract must be maintained and protected in accordance with any federal, state, or local laws and regulations that apply. The Contractor shall establish a method to secure the confidentiality of records and other information relating to clients in accordance with applicable federal and state laws, rules, and regulations. The obligations of the Contractor under this Confidentiality and Security Article shall survive this Contract and shall be included in all subcontracts.

26. TERMINATION: This Contract shall terminate upon full performance of all requirements contained in this Contract, unless otherwise extended or renewed as provided in accordance with the Contract Terms and Conditions.

26.1. Termination for Convenience: TPWD reserves the right to terminate the Contract at any time, in whole or in part, without cost or penalty, by providing 30 calendar days’ advance written notice if TPWD determines that such termination is in the best interest of the state. In the event of such a termination, the Contractor shall, unless otherwise mutually agreed upon in writing, cease all work immediately upon the effective date of termination. TPWD will be liable for payments limited only to the portion of work authorized by TPWD in writing and completed prior to the effective date of cancellation, provided that TPWD shall not be liable for any work performed that is not acceptable to TPWD and/or does not meet Contract requirements. All work products produced by the Contractor and paid for by TPWD shall become the property of TPWD and shall be tendered upon request. Termination under this paragraph shall not relieve the Vendor of any obligation or liability that has occurred prior to cancellation.

26.2. Termination for Cause/Default: If the Contractor fails to provide the goods or services contracted for according to the provisions of the Contract or fails to comply with any of the terms or conditions of the Contract, the TPWD may, upon written notice of default to the Contractor, terminate all or any part of the Contract after providing an opportunity to cure the default.

26.2.1. Contractor will be responsible for paying damages to TPWD including but not limited to re-procurement costs, and any consequential damages to the State of Texas or TPWD resulting from Contractor‘s non-performance. The defaulting Contractor will not be considered in the re-solicitation and may not be considered in future solicitations for the same type of work unless the specification or scope of work is significantly changed.

26.3. The rights and remedies of TPWD provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract.

26.4. TPWD may exercise any other right, remedy or privilege which may be available to it under applicable law of the state and any other applicable law or may proceed by appropriate court action to enforce the provisions of the Contract, or to recover damages for the breach of any…