ESBD_507802_1778004818052_PCS 121 Addendum #2_HHS0017182_.pdf
PDF 528 KB Posted
- Solicitation number
- HHS0017182
- Issued by
- Sterling County, Texas
About this file
Addendum #2 Summary
This is Addendum #2 to the Invitation for Bids (IFB) issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division for repair and remodel services at the HHSC facility located at 303 East 11th Street, Mt. Pleasant, Texas (Solicitation Number HHS0017182). The scope of work includes retexturing and repainting walls in breakroom 134 and adjacent areas (rooms 132, 133, and 135), repainting interior and exterior door frames, removing and replacing a backsplash behind the sink with White Carrara tile, and removing and remounting fixtures including fire extinguishers, room number plates, name plates, security sensors, and smoke detectors. All work must be completed by August 31, 2026. Two mandatory on-site visits were scheduled for April 22, 2026, at 10:00 AM and 2:00 PM to assess the project. The deadline for questions and clarifications is April 23, 2026, at 12:00 PM, with responses posted as an addendum on April 24, 2026. Bids must be received by May 1, 2026, at 10:30 AM. The contract term runs from the date of award through August 31, 2026, with no renewal options.
Bidders must submit firm, fixed prices using Exhibit C with all-inclusive unit rates covering labor, equipment, materials, supplies, and related expenses. Qualified contractors must be independent contractors with a minimum of five years of relevant experience, and assigned personnel must have a minimum of two years of relevant experience and be at least 18 years old. A one-year warranty covering 100 percent of materials and labor is required upon HHSC acceptance. Contractors must maintain comprehensive insurance coverage including workers' compensation with employer's liability limits of $1,000,000 per accident, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability of $1,000,000, professional liability of $1,000,000, and umbrella liability of $1,000,000. Background checks conducted by the Texas Department of Public Safety are required for all personnel prior to work commencement. Bidders must provide a minimum of three verifiable references for contracts of similar size and scope completed within the last five years. The solicitation does not contain specific set-aside designations but allows bidders to claim preferences under Texas Government Code Section 2155.444(c) for goods produced by Texas bidders, service-disabled veteran ownership, or products made from recycled materials through the HHS Solicitation Affirmations form. No specific budget or award value is provided, and the contract is subject to appropriations and funding availability.
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Addendum No. 2 - Solicitation Q&A
Solicitation Title: For repair and remodel of the Texas Health and Human Services Commission (HHSC) facility located at 303 East 11th Street, Mt. Pleasant.
Solicitation Number: HHS0017182
# Reference (If Applicable) Question Response
1.
Ref: p.12 Remove existing FRP backsplash behind the sink and replace with White Carrara 4924-38 backsplash or equivalent
Was the White Carrera to be Plastic Laminate or solid surface (marble)?
Vendor shall provide the Agency with three (3) samples of laminate for the countertops. Agency will approve selection.
2.
Ref: p. 13
Repaint the interior and exterior side of four (4) door frames (room numbers 132, 133, 134, and 135). Paint selection is Sherwin Williams – Iron Ore
– SW 7069 or equivalent.
What finish is desired? – Semi-Gloss typ.
For door frames
Semi-Gloss
3.
No page reference:
Is the outside window frame in the Break Room to get painted?
-Color?
-Finish
Yes, vendor shall provide the agency with three (3) samples to choose from.
Agency will approve selection.
4.
Ref: p. 12 Repaint the interior and exterior side of one (1) exterior door frame. Paint selection is Sherwin Williams – Iron Ore – SW 7069 or equivalent.
As with previous, please provide finish – Semi-Gloss?
Further, the material on the exterior frame appears pre-finished and is unlikely to be paintable. See attached image.
5.
Ref: p.12 & 13 Retexture and repaint all walls and ensure all seams are filled.
Please identify finish desired - Eggshell/Satin?
This will be determined on what type of texture that is selected
Ref: p.12 Repaint the interior and exterior side of one (1) metal exterior door. Paint selection is Sherwin Williams – Iron Ore – SW 7069 or equivalent.
Please provide finish – Semi-Gloss?
Section/page number from IFB:
7.1.2 Performance Schedule. Page 14
Please confirm that the working days and hours are After Hours and Weekends.
For example: Monday - Friday from 5:00pm - 6:00am and any hours on Saturdays and Sundays?
This is correct
7.1.10 Background Check for Personnel
Is a background check of everyone working at project site required to do?
Yes
14 Insurance Requirements
Is a bid bond required with bid?
No. But the HHS Agency, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.
Are payment and performance bonds required?
request additional evidence of insurance or
Is a builder’s risk insurance required?
request additional evidence of insurance or
7 Scope of Work Page 12-13
The Smoke detector that needs to be removed – is it connected by cables or battery operated?
This is no longer in use; it is the assumption of the agency that it is connected by cables.
The Smoke detector that needs to be removed – is it in working order? Is it required for a licensed fire alarm contractor to remove? If yes, please provide fire alarm vendor that provides services in this facility?
Not in working order.
It does not require licenses contractor to remove.
The fire extinguisher that needs to be removed and then remounted – is it required for a licensed fire extinguisher Vendor to remove and later remount due to safety and law reason?
It does not require licenses contractor to remove.
Can a picture of the tag on the fire extinguisher be provided?
Due to the location of the building, we are unable to provide this information during the Q&A period.
Please provide height of new White Carrara 4924-38 backsplash – is to go from exiting countertop to exiting cabinets?
Field measurements should have been obtained by visitors during the site visit. Due to the location of the building, we are unable to provide this information during the Q&A period.
Is Contractor / Vendor to install new side backsplash? If yes, please provide type of material? And is it to match existing height?
White Carrara 4924-38 backsplash or equivalent.
Is the security sensor that needs to be removed – is it in working order? Is it connected by cables or battery operated?
This is no longer in use; it is the assumption of the agency that it is connected by cables.
Is the security sensor that needs to be removed – does a certified licensed security contractor need to remove the security sensor? If yes, please provide security vendor that provides services for this facility?
No, it does not require licenses security contractor.
Is Vendor/Contractor to replace rubber cove base?
No
Does Contractor/ Vendor need to remove Room signs and later re-install?
Will Owner be responsible to remove and later re-install all Bulletin boards?
No, the Contractor will be.
Does Vendor/Contractor need to Paint behind refrigerator?
Yes.
Does Vendor/Contractor need to paint behind the vending machine? If yes, does the vending machine need to be moved and moved back to original location – by the vending machine service Vendor? Or can this be done by Owner or Contractor/Vendor? What is the vending machine vendor?
Yes, the Contractor/Vendor can pull the machine from the wall then place back once painting is completed and has dried.
Does the window sill and trim need to be painted?
Where can be the staging area of materials, tools?
If there is not a lot of material, it can be staged at the facility. It depends on how much would need to be staged.
Please confirm all seams to be filled?
Yes, all seams are to be filled.
What is the type of texture?
Agency requesting three samples to choose from as we do not know what type of texture vendor can provide.
- 1 - Effective 07/15/2016 Review/Revision Date 03/03/2026
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Fo rm PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Name/Title:
For repair and remodel of the Texas Health and Human Services Comm Solicitation No:
HHS0017182
Solicitation Due Date:
05/11/2026 30 a.m.10
Solicitation Due Time Addendum No.
Addendum Date:
05/04/2026
PCS Contact Information
Purchasing Contact Phone:
512-406-2597
Purchasing Contact Name:
David Martinez
Purchasing Contact Email:
david.martinez01@hhs.texas.gov
Description of Addendum
BE ADVISED THAT THE FOLLOWING CHANGES ARE APPLICABLE TO THE ABOVE REFERENCED SOLICITATION:
**Solicitation HHS00171782 Q&A*** **Bidder must sign and return this addendum acknowledgment with bid response**
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION
RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF
RESPONSE.
1. Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2. If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
Authorized Signature Respondent Name
Date Phone Email
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