ESBD_504465_1775667693470_AC 26-114 RFQ for Professional Services .pdf

AC 26-114

REQUEST FOR QUALIFICATIONS

RFQ # 26-114

FACILITIES PROFESSIONALS FOR MAINTENANCE TAX NOTE

PROJECTS (5-YEAR POOL)

Alvin College

3110 Mustang Road

Building M, Purchasing Office

Alvin, TX 77511

NIGP: 925-00,845-71;911-07

RELEASE DATE: April 8, 2026

RESPONSE DEADLINE: Thursday, April 30, 2026, 10:00 am

Alvin College

REQUEST FOR QUALIFICATIONS

Facilities Professional Services (5-Year Pool)

I. Introduction II. Legal Notice

III. Request for Qualifications IV. Evaluation Criteria V. Vendor Questionnaire

Request For Qualifications #26-114 Title: Pre-Qualification for Engineering and Architectural Services (5-Year Pool)

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1. Introduction

1.1. Summary

Alvin College is seeking statements of qualifications from selected professional service firms to provide professional services for the Maintenance Tax Note Projects, for the upgrade and possible remodel of four (4) buildings (A-D) on the College campus. This RFQ is seeking professionals from various construction related disciplines, as permitted by Texas Government Code Sections 2254.002 and

2269.058. Please note that the College has already retained a lead architect (Stantec) and engineering subconsultants for these projects, therefore it is only looking for the categories of services listed below.

The College will review the completed submittals received by the deadline and create a pool of qualified firms for each of the below categories. The College reserves the right to include as many firms in each category as deemed necessary by the College to meet its needs, deadlines and capacity. This will be a 5-year pool.

The College is seeking Statements of Qualifications (SOQ) from firms for the following categories of service:

• Indoor Air Quality Consulting (i.e. asbestos and other hazardous remediation and abatement)

• Professional Land Surveyors

• Traffic Engineering Services

• Geotechnical Engineering

• Materials Testing

• Building Commissioning

• Landscape Architecture

• Roof Consulting

• Water and Wastewater Design

• Drainage Systems Design and Analysis

1.2. Contact Information

Alan A. Phillips

Director of Purchasing

Email: aphillips@alvincollege.edu mailto:aphillips@alvincollege.edu

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Department:

Physical Plant and Facilities

1.3. Timeline

Advertisement April 8, 2026

Question Submission Deadline April 21, 2026, 2:00 pm

Proposal Submission Deadline April 30, 2026, 10:00 am

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2. Legal Notice

2.1. Submission Instructions and Deadline

SOQs must be submitted via email to aphillips@alvincollege.edu no later than:

Tuesday, April 30, 2026, 10:00 am

All SOQs must be received via email at the designated location by the deadline shown. SOQs received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

To obtain a copy of the Request for Qualifications please visit:

ESBD Solicitations

Should you have any questions or require additional information or clarification on information contained in the RFQ, please submit your questions via email to: Alan Phillips, aphillips@alvincollege.edu prior to 2:00 P.M., April 21, 2026. Phone calls will not be considered.

https://www.txsmartbuy.gov/esbd

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3. Request for Qualifications

3.1. Respondent Requirements

The opening of a solicitation shall not be construed as the College’s acceptance of such as qualified and responsive.

Respondents shall be firms, corporations, individuals, or partnerships normally engaged in the provision or service described herein.

In the case of a firm or corporation, College shall contract only with an experienced team member of the firm with direct expertise in the project type specified. College shall require that only the agreed-to and contracted teamwork interact with College staff. Any changes in staff must be communicated to the

College.

Persons and firms practicing in the State of Texas must possess proper licensing and registration in accordance with Texas laws.

3.2. Professional Services Committee Review and Selection

A committee of College evaluators has been established to evaluate the Solicitation Response. The

Committee will review each response to determine the most highly qualified Respondent(s) in each service category on the basis of demonstrated competence and qualifications using the weighted criteria set forth in Section 4. A consensus score will be assigned to each response.

The highest scoring respondents may be required to make an oral presentation to the Committee to further present their qualifications. These presentations will provide the Respondent the opportunity to clarify their qualifications and ensure a mutual understanding of the services to be provided and the approach to be used.

The College reserves the right to waive any irregularities and informalities and make any decision that they judge is in the best interest of the College.

The College reserves the right to cancel this RFQ, and is in no way obligated to proceed with any project or to enter into a contract with any firm.

Once in the pool, projects will be assigned to firms within the pool on a project-by–project basis. Firms in the pool are not guaranteed to be assigned any minimum number of projects. As required by law, the

College will make the selection for firms to be included in the pool based on the most suitable firm for each project type. The College reserves the right to make project assignments all at once, or as each project is activated over the duration of the term of this award, whichever is in the best interest of the

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College. Fee negotiations for a particular project assignment will not occur until the most suitable firm is selected from the pool for a particular project assignment.

3.3. Submission Requirements

All submittals are to be submitted electronically via email to Alan Phillips at aphillips@alvincollege.edu

Submittals must only contain that which is required in Section 5 - Vendor Questionnaire, which will include:

• Cover Letter (maximum 1 page)

• Statement of Qualifications Form

• Reference Form

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4. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Previous Experience with Similar Projects Points Based 10 (10% of Total)

2. Previous Experience with Community Colleges Points Based 40 (40% of Total)

3. Experience of Key Project Personnel Points Based 40 (40% of Total)

4. References Points Based 10 (10% of Total)

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5. Vendor Questionnaire

Please respond to each section on separate pages and in the order noted:

Please upload as a PDF document.

5.1. Cover Letter

5.1.1. Cover Letter Upload*

Cover Letter here. Maximum one (1) page.

*Response required

5.2. Statement of Qualifications Form

5.2.1. Categories of Service*

For what categories of service are you submitting?

Select all that apply

☐ Indoor Air Quality Consulting (i.e. asbestos and other hazardous remediation and abatement)

☐ Professional Land Surveyors

☐ Water and Wastewater Design

☐ Drainage Systems Design and Analysis

☐ Roof Consulting

☐ Geotechnical Engineering

☐ Materials Testing

☐ Traffic Engineering Services

☐ Landscape Architecture

☐ Building Commissioning

*Response required

5.2.2. Firm Name & Business Address:*

*Response required

5.2.3. Mailing Address (if different than business address):

5.2.4. Website:*

5.2.5. Year Established:*

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*Response required

5.2.6. Years of Specialization:*

*Response required

5.2.7. Local Office is:*

☐ Parent Company

☐ Branch or Subsidiary

*Response required

5.2.8. Principal in charge of Local Office:*

*Response required

5.2.9. Parent Company & Principal Contact Information (if applicable)

5.2.10. Texas Board of Professional Engineers Certification Number* *Response required

5.3. Personnel

5.3.1. Personnel Listing*

Provide a list of supporting personnel by each category of service for which you are submitting. Include the Position Titles & Number of Personnel for each category, Total Local Personnel, Total Firm

Personnel, and Geographical location in relation to the Alvin College.

*Response required

5.3.2. Personnel Resumes*

Please provide a resume (two page maximum) for each Team Member providing these services.

Resumes at a minimum must include the following:

-Name

-Title in Company

-Home Office Location (College & State)

-Years of experience with this firm

-Years of experience overall

-Education

-Active Registration

-Experience relevant to category of service

5.4. Project Information

5.4.1. List of Projects*

Provide a list for the last five (5) projects completed which the firm provided the selected category of service. List must include the following information:

-Project Name & Location

-Notate if your firm was the Prime or Sub

-Firm Responsibility

-Project Owner's Name, Contact Person, Phone Number, and Email Address

-Completion Date

*If submitting for more than one category, please provide a list for each category of service. One (1) page is allowed per project.

*Response required

5.5. References

5.5.1. Reference List*

References must be customers/clients of similar size/scope that you have contracted with within the last five (5) years. Please detail work completed for State and/or Government agencies first.

Please submit a MINIMUM of four (4) references. Reference must include the following:

● Company Name

● Company Address

● Contact Person

● Phone Number

● Email Address

● Description of goods provided/services performed and the size/scope of services

Do not include the Alvin College or any College employees as references.