ESBD_502655_1775233854441_TDEM-RFP-1546 Peer Support Network Addendum #2.pdf

30-TDEM-RFP-1546

First Responder Peer Support Network

RFP # TDEM-RFP-1546

Addendum #2

PROPOSAL MUST BE RECEIVED BEFORE:

April 20, 2026 @ 4:00 PM CT

NOTE: PROPOSALS must be submitted through AggieBid.

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU

Please plan ahead and submit your proposal early just in case you have technical issues.

Pursuant to the Provisions of Texas Government Code Title 10, Chapter 2156.121 - 2156.127, sealed proposals will be received until the date and time established for receipt. After receipt, only the names of proposers will be made public. Prices and other proposal details will only be divulged after the award if one is made.

REFER INQUIRIES TO:

Bradley Jacobs, CTPM, CTCM

Unit Chief Contracts email: Bradley.jacobs@tdem.texas.gov

REQUEST FOR PROPOSAL

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU mailto:Bradley.jacobs@tdem.texas.gov

Addendum #2

1.7 Schedule of Events

The review and approval of RFPs is a multi-step process that requires variable amounts of time.

Responders are advised that the projected “Formal Execution of Agreement” date as listed in the

“Tentative Timetable” may require extension.

Timetable

EVENT DATE

Issue RFP March 31, 2026, at 4:00 PM CT

Mandatory Pre-Bid Conference – All questions must be submitted at the Pre-Bid Conference April 10, 2026, at 10:30 AM CT

Deadline for Submission of Proposals April 20, 2026, at 4:00 PM CT

Expected Contract Start Date TBD

3.6 Prebid Conference

A mandatory pre-bid conference will be held on April 10, 2026, at 10:30 AM CT. All vendor questions must be submitted at the pre-bid conference. The pre-bid conference will be recorded. The virtual link to the pre-bid conference is:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/25240955755633?p=brnk54fq5XVHOArMh1

Meeting ID: 252 409 557 556 33 Passcode: Ez7mV9eE

Need help? | System reference

Dial in by phone

+1 469-340-1009,,81976115# United States, Grand Prairie Find a local number Phone conference ID: 819 761 15#

For organizers: Meeting options | Reset dial-in PIN

Problems connecting? Please Call TDEM Technology Services Support at (512) 424-5333 for help.

Org help

The link is also posted on AggieBid and the Texas Electronic State Business Daily (ESBD).

Each vendor attending the pre-bid conference must submit a “Sign-In” email to the Contract Administrator

(joanna.morgan-schaede@tdem.texas.gov ) at the commencement of the conference. The format shall be as follows:

Subject: [Vendor Company Name] TDEM-RFP-1546 Pre-Bid Conference Sign-In

Attendees present for the TDEM-RFP-1546 Pre-Bid Conference representing [Vendor Company Name] are as follows:

https://teams.microsoft.com/meet/25240955755633?p=brnk54fq5XVHOArMh1 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGU3MjU2YjEtYzc1MS00MDFlLTllYTQtMzljNGEyNDdlYzNk%40thread.v2/0?context=%7b%22Tid%22%3a%22f90d3f83-00a6-40eb-8eb2-5fb8d5265096%22%2c%22Oid%22%3a%22f103d49f-918b-4bf9-aed5-026dc90ef0e5%22%7d tel:+14693401009,,81976115 https://dialin.teams.microsoft.com/c6649fb8-e2d5-4241-a487-0aa41586e5f9?id=81976115 https://teams.microsoft.com/meetingOptions/?organizerId=f103d49f-918b-4bf9-aed5-026dc90ef0e5&tenantId=f90d3f83-00a6-40eb-8eb2-5fb8d5265096&threadId=19_meeting_NGU3MjU2YjEtYzc1MS00MDFlLTllYTQtMzljNGEyNDdlYzNk@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing https://helpdesk.tdem.texas.gov/ mailto:joanna.morgan-schaede@tdem.texas.gov

1. [Name and email address]

2. [Name and email address]

3. Etc.

If a vendor fails to send the sign-in email, they will not be recognized as having attended the pre-bid conference. Failure to attend the pre-bid conference will result in the disqualification of any response submitted by that vendor.

The Pre-Bid Conference will start promptly at 10:30AM. The agenda is as follows:

• Opening Remarks (Contract Officer)

• Introductions (Contract Officer)

• Roll Call and Verification of Vendor Sign-In Emails (Contract Administrator)

• Solicitation Overview/Review (Contract Officer)

• Closing Summary (Contract Administrator)

• Final Remarks (Contract Officer)

Vendors may ask questions during the Solicitation Overview/Review portion of the conference. Only technical and contractual questions will be entertained. Answers to questions raised during the conference will be provided when the question is posed, whenever possible. If a question can’t be answered during the conference, it will be noted for a possible answer at a later date. Vendors must not rely on verbal answers that differ from the solicitation requirements.

Questions and answers from the pre-bid conference will be posted as an addendum to the solicitation. No verbal changes to the solicitation are binding on the Agency; any answer that changes or affects the solicitation will be reviewed and published in the form of a written addendum if it is accepted.