ESBD_501166_1775066364594_Addendum 1 Deadline Extensions.pdf

This is an Addendum 1 to RFP 784-26-2651 issued by the University of Houston-Downtown, extending critical deadline dates for a case management software procurement. The addendum extends the Inquiries and Interpretations Deadline from April 1, 2026, at 3:00 PM CT to April 8, 2026, at 3:00 PM CT. The Q and A addendum posting to the electronic state business daily (ESBD) has been extended from April 3, 2026, at 5:00 PM CT to April 10, 2026, at 5:00 PM CT. Most significantly, the Proposal Submittal Deadline has been extended from April 14, 2026, at 3:00 PM CT to April 21, 2026, at 3:00 PM CT. The University seeks an enterprise case management software solution capable of managing multiple case types including student conduct, Title IX, behavioral intervention, student support, and employee-related cases, with an anticipated contract start date of June 1, 2026, and a five-year term. All other terms and conditions of the original RFP remain unchanged.

The procurement requires vendors to demonstrate a minimum of five years' experience in higher education case management systems and provide at least three references from similar organizations. Proposals will be evaluated on a 100-point scale across seven criteria: Functional Requirements (30 points), Technical Requirements (15 points), Data Security & Compliance (15 points), Implementation & Project Management (10 points), Experience & Qualifications (10 points), Support & Maintenance (10 points), and Cost Proposal (10 points). Successful vendors must provide certificates of insurance including Commercial General Liability coverage ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability or Errors & Omission Insurance ($5,000,000 per occurrence), and $5,000,000 in excess/umbrella liability insurance. Vendors must obtain TXRAMP Certification for cloud computing risks and comply with the University's Standard Purchasing Agreement. No specific budget range is disclosed, and no HUB Subcontracting Plan requirements or set-aside designations apply to this procurement.